{"id":3453524,"url":"https://alion.io/job/guest-services-administrative-assistant-big-sur","title":"Administrative Assistant - Big Sur","company":{"id":2455564,"name":"Guest Services","domain":"guestservices.com","url":"https://alion.io/company/guestservices-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":76,"open_postings":33,"ghost_share":0,"stale_share":0.97,"repost_share":0,"time_to_fill_p50_days":25,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Big Sur, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":37000,"max_usd":81000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-27T00:00:00Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-06T00:10:27Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"Compensation Amount:\n20.00 USD HourlyJob Summary:\nAnswers to and receives direction from the Operations Director or General Manager. The Accounting Clerk is responsible for answering accounting as it relates to Big Sur Lodge, management of all files in the Accounting Department, maintaining confidentiality and security. . Provide data to the Executive . Ensure accounting practices within operation are conducted in an accurate and timely manner.Job Description:\nGeneral accounting analysis, forecasting and reporting. Development of reporting and tracking may include but not limited to financial, labor stats, revenue forecast, FDA maintenance reserve, capital expenditures.\nDevelop and maintain Capital Expenditures project tracking report that provides monthly recap including spending forecast. Complete required forms for proper documentation of CER (Capital Expenditure Request) and equipment purchases; Process CER invoices for payment and monitor account balances.\nAssist the Retail Department in Inventory controls such as cycle counting. Support of \nImplement a rate tier structure that ensures maximum occupancy is met and a threshold of rate integrity is maintained while ensuring that we are obtaining the best rate structure by day. \nEnhance and implement Financial Performance Matrix by month compared to prior year for the Region. This should include reporting for Mount Rainier, Big Sur, Lake Roosevelt, and North Cascades.\nWork with the Managing Director to identify key areas of opportunity and reporting needs to provide to the team.\nAssist with ensuring compliance with general accounting procedures and company policy, including compliance, training, and reporting. Current systems utilized are WebRezPro, Aloha, Counterpoint, NCR, Shift4.\nProcess and maintain record keeping activities including processing of Accounts Payable, Daily Cash Reports, Payroll, Transfers, Advance Reservation Deposits, Inventories, and other prescribed duties and ensure timely submission is met for all required documents.\nAssist units with cash reports as needed, including entering, identifying, investigating, and fixing errors. Ensure that all cash reports and related documents follow corporate requirements\nEnsure credit card disputes and duplicate charges by coordinating with guests and financial establishment, and provide pertinent information as needed\nCompile and complete daily deposits and coordinate for bank pickups.\nCompile and complete monthly records for submission such as inventories for all departments and assist with analyzing variances for departments.\nActs as administrative support with coordinating office supplies, files, receive and sort mail, travel plans and notes from meetings.\nEnsure confidentiality with privy information.\nPerforms other related duties as directed or required.\nFounded in 1917, Guest Services has worked tirelessly to earn the reputation as the premier hospitality management company and National Park Service concessionaire in the United States. Guest Services takes great care and pride in providing best-in-class services across a wide variety of client sites including luxury communities, hotels, resorts, government and business dining facilities, full-service restaurants, state and national parks, outdoor recreation, boathouses, marinas, museums, conference centers, senior living communities, health care systems, school and university dining facilities, and specialty retail stores.\nGuest Services, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment and promotion without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.","description_format":"text","description_chars":3728,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"phd","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hotels & Resorts","Catering & Food Services"],"lifecycle":[{"event":"open","at":"2026-10-29T12:32:12Z"}],"visa":[],"liveness":{"score":52,"band":"ok","label":"Likely open","p_open":1,"p_active":0.577,"p_room":0.9,"age_days":9,"expected_fill_days":25,"reasons":["conf:3","stale_co","win:mid","comp:brand"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/guest-services-administrative-assistant-big-sur","json_url":"https://alion.io/job/guest-services-administrative-assistant-big-sur.json","meta":{"generated_at":"2026-11-06T03:28:27Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5742,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2455564},"rest":"https://alion.io/mcp/rest/get_company?id=2455564"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fguest-services-administrative-assistant-big-sur"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fguest-services-administrative-assistant-big-sur"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fguest-services-administrative-assistant-big-sur"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/guest-services-administrative-assistant-big-sur\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fguest-services-administrative-assistant-big-sur"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3453524}},{"tool":"search_jobs","arguments":{"company":"guestservices.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3453524},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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