{"id":2108333,"url":"https://alion.io/job/guidehouse-office-services-coordinator","title":"Office Services Coordinator","company":{"id":4179,"name":"Guidehouse","domain":"guidehouse.com","url":"https://alion.io/company/guidehouse","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"services","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":84,"open_postings":121,"ghost_share":0.008,"stale_share":0.62,"repost_share":0.025,"time_to_fill_p50_days":22,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Arlington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":43000,"max_usd":83000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1633},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-08T21:16:19Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-11T20:17:35Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Job Family:\nOffice ServicesTravel Required:\nUp to 10%Clearance Required:\nNoneWhat You Will Do:\nManage the day-to-day functions of the Office Services team focusing on individual and department services quality.\nManages Facilities/OS mailbox daily and responds within a reasonable timeframe.\nRespond to employee requests received by email, Teams, telephone calls, or other communication promptly and courteously, with a customer service focus\nPerform a wide variety of general clerical work, including production, photocopying, filing, scanning, and mailings from inception to completion\nOperate and maintain a variety of office equipment and troubleshoot with IT as needed, including copier machine(s), binding machine(s), facsimile machine, per existing vendor and/or manufacturer contracts and agreements.\nEnsure all breakroom/café equipment is functional and maintained. Contact vendors as needed.\nTroubleshoot AV minor equipment issues, such as missing cables, simple hardware connectors, and plug-in for functional operations.\nReceive and distribute all incoming packages, faxes, and mail; process outgoing mail and overnight packages as necessary; frequent lifting of boxes up to 50 lbs.\nMaintain Mail Distribution List (where applicable)\nMaintain inventory of office supplies, break room, coffee, tea, and water supplies, and vending items (as appropriate), and keep common office areas stocked with supplies and clean; this includes copy/supply/mail areas, pantries, conference rooms, meeting rooms, huddle rooms, and all other ancillary meeting spaces.\nWork with Office Services Team Lead (as appropriate) to report and track repairs for the office space; respond to requests for office maintenance as needed in coordination with the Office Lead (where applicable)\nSubmit work orders to building management (where applicable) and schedule maintenance/repairs as needed with building management and/or external vendors\nCoordinate all poster (HR/Legal) displays in common areas and bulk distributions in accordance with deadlines and removal dates\nCoordinate with Office Lead/Operations Business Partner to ensure Office Services Manual and Emergency Response Guide are up to date and available at all times.\nMaintain meeting room schedules, assist with meeting set-up/breakdown, which may include assistance with food/beverage set-up (where applicable) as well as clean up\nEnsure contracted services provided by outside vendors (cleaning services, food services, etc.) and building services (janitorial, parking, badging, interior and exterior furnishings, etc.) are meeting contract standards.\nAssists with records management to include onsite/offsite storage (Iron Mountain) facilitation and coordination of shred bin pick-up service\nPerform special projects and other duties, as required\nAssist Real Estate and Office Lead (where applicable) with all internal office/cubicle moves and/or clean-out\nStreamlines procedures and recommends improvements for efficiency or effectiveness of service\nCollaborates well with team members, coaching and cross-training within the job area.\nWork overtime, if applicable and as necessary, with prior approval.\nWorks under moderate or limited supervision\nWhat You Will Need:\nHigh school diploma required\nThree (3) + years of experience in a Facilities/Offices Services role\nProficient in Microsoft Office Suite (Outlook, Teams, Word, Excel, and PowerPoint)\nAbility to learn new software systems when necessary\nDemonstrate ability to\nAct with discretion and maintain complete confidentiality\nAbility to communicate office policy and procedure to all employees in the office; escalates local office issues to Manager to provide resolution on complex issues\nEstablish and maintain strong working relationships with internal clients\nFlexibility in a fast-paced environment and when unexpected events occur\nSound judgment in decision making and problem solving\nRead and interpret written communication\nWhat Would Be Nice To Have:\n3 - 5 years in a top-tier professional services firm or in a corporate office/headquarters multi-floor environment\nExperience with Peoplesoft, Workday, AgilQuest, and C-Cure a plus\nProfessional and polished demeanor in dealing with all situations\nTakes initiative and works with urgency\nDependable with strong work values - honest, self-confident, and a positive attitude\nAbility to work overtime as necessary, with prior approval\nCollaborate well with team members, coaching and cross-training within the job area\nEffective interpersonal and communication skills (verbal and written); able to interface with personnel at all levels\nHighly resourceful team-player\nWorks under moderate or limited supervision\nAbility to lift boxes up to 50 lbs.\nBrand Ambassador of Guidehouse (the company) and RIISE values\n What We Offer:\nGuidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.\nBenefits include:\nMedical, Rx, Dental & Vision Insurance\n\nPersonal and Family Sick Time & Company Paid Holidays\n\nPosition may be eligible for a discretionary variable incentive bonus\n\nParental Leave and Adoption Assistance\n\n401(k) Retirement Plan\n\nBasic Life & Supplemental Life\n\nHealth Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts\n\nShort-Term & Long-Term Disability\n\nStudent Loan PayDown\n\nTuition Reimbursement, Personal Development & Learning Opportunities\n\nSkills Development & Certifications\n\nEmployee Referral Program\n\nCorporate Sponsored Events & Community Outreach\n\nEmergency Back-Up Childcare Program\n\nMobility Stipend\n\nAbout Guidehouse\nGuidehouse is an Equal Opportunity Employer-Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.\nGuidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.\nIf you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.\nAll communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or . Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.\nIf any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact . Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.\nGuidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. 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