Senior Project Coordinator/Supervisor

Job Family:

Travel Required:

Clearance Required:

What You Will Do:

We are seeking a Sr. Project Coordinator/ Supervisor to join our Project Management Office (PMO) to support and manage projects directly related to the execution of Federal Partner agency mission activities. This role will provide project coordination, operational, and documentation support to PMO leadership and collaborate with internal teams and federal stakeholders to manage cost estimation, proposal reviews, project delivery, reporting, onboarding, and process improvement activities.

Key Responsibilities

• Manage project resources/direct reports and subcontractors, including work allocation monitoring of activities; timesheet approvals, performance support, professional development, resource activation, and timely completion of commitments.
• Support PMO leadership in coordinating activities and project operations directly related to the execution of Federal Partner agency mission objectives.
• Collaborate with federal stakeholders and internal teams to support project delivery, issue tracking, and status reporting.
• Create, maintain, and review project documentation, including proposals, cost estimates, burn reports, statements of work, and standard operating procedures.
• Assist with onboarding new resources and coordinating team activities across internal and external stakeholders.
• Prepare weekly and monthly reports, monitor project activities, and help track action items, risks, and issues.
• Support executive and client-facing reporting by consolidating updates and preparing clear, accurate communications.
• Coordinate across Operations, Strategy, Contracts, Development, and Partner Services teams to support project needs.
• Promote collaboration, organization, and process consistency across PMO activities.
• Adapt quickly to shifting priorities, ensuring the team stays agile and responsive.
• Support the development and implementation of project management best practices and tools within the PMO.
• Manage and track project deadlines to ensure timely delivery of project milestones and deliverables.
• Support additional PMO-related activities as assigned.
• Create, manage, and review project documentation, including proposals, cost estimates, burn reports, statements of work, standard operating procedures, status reports, meeting materials, and executive briefings.
• Oversee project financial and operational performance by monitoring funding, labor, burn rates, forecasts, charge codes, invoices, timesheets, and resource data; identify and resolve discrepancies.

What You Will Need:

• Bachelor’s degree OR Additional FIVE (5) years of equivalent relevant experience in lieu of a degree.
• Minimum FIVE (5) years of project coordination, project management support, client support, or related experience.
• Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred
• Experience supporting project documentation, reporting, and operational processes.
• Advanced skills in Microsoft Excel, including experience developing or maintaining burn reports and tracking tools.
• Strong organizational skills with the ability to prioritize, track, and manage multiple tasks and deadlines.
• Experience creating or maintaining standard operating procedures and other process documentation.
• Ability to support risk and issue tracking and follow established mitigation procedures.

What Would Be Nice To Have:

• Excellent verbal and written communication skills, with the ability to communicate effectively with technical and non-technical stakeholders.
• Strong skills in Microsoft products, including Word, Excel, PowerPoint, Project, and SharePoint.
• Strong interpersonal and customer support skills, with the ability to work collaboratively across teams.
• Certified Associate in Project Management (CAPM) certification or equivalent.

• Knowledge of federal grants management processes.
• Experience working with federal clients, programs, or government-facing environments.
• Experience supporting PMO functions in a consulting, federal, or mission-driven environment.
• Experience with enterprise software platform tools, such as Jira or Salesforce.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Parental Leave

• 401(k) Retirement Plan

• Group Term Life and Travel Assistance

• Voluntary Life and AD&D Insurance

• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

• Transit and Parking Commuter Benefits

• Short-Term & Long-Term Disability

• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Care.com annual membership

• Employee Assistance Program

• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)

• Position may be eligible for a discretionary variable incentive bonus

About Guidehouse

Guidehouse is an Equal Opportunity Employer-Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [email protected]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or [email protected]. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact [email protected]. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.