{"id":2187139,"url":"https://alion.io/job/haart-inventory-clerk","title":"Inventory Clerk","company":{"id":3105429,"name":"haart","domain":"haart.co.uk","url":"https://alion.io/company/haart","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Luton, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":28500,"max":null,"currency":"GBP","period":"month","gross":null,"usd_annual":452436},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-09T16:48:48Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-13T06:09:14Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"As a Property Management Externals Associate, you'll be out in the field carrying out inspections, inventories and tenancy appointments that help keep homes safe, compliant and well managed. Working independently while supported by an experienced team, you'll make a real difference to landlords, tenants and the wider business every day. If you're organised, observant and enjoy a role where no two days are the same, we'd love to hear from you.\nRef: Indpm\nBenefits\n£28500 OTE per annum\nFull-time working hours: 8:30am to 6pm weekdays, and 9am to 5pm every one-in-four Saturdays (additional Saturdays as and when required in line with the needs and expectations of the business)\nCompany Car\n30 days annual leave (includes bank holidays*)\nEnrolment at the Spicerhaart Learning & Development Centre\nContinued training as you grow and develop within your role\nCareer progression opportunities\nEmployee Assistance Programme (24/7 access to our confidential helpline)\nEye care\nEmployee Referral Bonus\nCompany Pension Scheme\nLocation:\nRole covers Luton, Milton Keynes, Enfield, Aylesbury, Hemel Hempstead, as well as other various locations and additional travel in line with the needs and expectations of the business.\nThe Purpose of the Role\nThe Property Management Externals Associate (PMEA) is responsible for delivering all external property management services across the tenancy lifecycle, including property visits, inventories, check-ins, check-outs, ad-hoc external inspections.\nThe role plays a critical part in:\nProtecting landlord assets\nSupporting compliance and risk mitigation\nEnabling efficient tenancy lifecycle management\nDriving additional revenue through chargeable external services\nThe Externals Associate acts as the eyes and ears of the Property Management function in the field, ensuring accurate reporting, professional representation of the business, and timely escalation of risks or maintenance issues.\nKey Working Relationships:\nThe role works closely with:\nProperty Management teams \nCompliance team \nLettings Branch teams \nContractors \nInventory & Visit teams \nLandlords \nTenants\nCore Responsibilities\nProperty Visits:\nConduct routine property visits in line with company policy and compliance requirements\nComplete detailed, accurate visit reports using company systems\nIdentify and report:\nMaintenance issues \nCompliance risks \nDamage or misuse \nHealth & safety concerns \nTenancy breaches \nUpload photographic evidence and professional commentary\nEnsure all visit targets are achieved in line with portfolio expectations\nInventories and Check-Ins:\nComplete professional, detailed inventories prior to tenancy start\nConduct check-in appointments with tenants\nClearly document property condition\nEnsure compliance with deposit protection requirements\nUpload reports promptly to enable tenancy commencement\nCheck-Outs and Deposit Support:\nConduct check-out inspections at tenancy end\nProduce accurate, evidence-based check-out reports\nIdentify fair wear and tear vs. tenant damage\nSupport Property Managers with deposit negotiation evidence\nReporting and Issue Escalation:\nEscalate urgent or high-risk issues immediately\nLiaise with internal Property Managers regarding findings and raise repairs to Property Managers promptly\nEnsure all information is recorded accurately\nCustomer Service:\nProvide professional, courteous service to tenant and landlords\nRepresenting the company brand positively at all times.\nManaging appointments efficiently\nCommunicating clearly and professionally\nPerformance Expectations and KPIs:\nSupport delivery of chargeable services and contribute to achievement of external services income targets\nDeliver set average number of appointments per day\nDeliver expected service and quality through turnaround times and accuracy and completeness of reports\nCore Technical Competencies:\nProperty inspection expertise\nUnderstanding of tenancy lifecycle\nKnowledge of property condition reporting\nBasic understanding of lettings legislation and compliance\nAbility to identify risk and maintenance issues\nCore Behavioural Competencies\nAccountability:\nTakes ownership of appointments and reporting\nIdentifies risks others may miss\nAttention to Detail:\nProduces accurate and thorough reports\nIdentifies risks that others may miss\nOrganisation and Efficiency:\nPlans diary effectively\nMaximises productivity\nProfessionalism:\nRepresents the business positively\nBuilds trust with customers\nCommunication:\nClear written and verbal communication\nProfessional and objective reporting\nCommercial Awareness\nUnderstands importance of revenue-generating services\nSupports business performance\nExperience and Qualifications\nEssential:\nA valid Full UK Driving Licence for a manual car. We cannot accept automatic-only licences at this time.\nExperience in property, lettings, inventory or inspections OR transferable field-based experience\nStrong organisational skills\nComfortable working independently\nDesirable:\nInventory experience\nProperty management experience\nARLA Propertymark qualification [or willingness to work towards]\nApply now!\nThe Finer Details\nTo be eligible to proceed in our recruitment process, you will need:\nFull UK Driving Licence\nLegal entitlement to live and work in the UK (in accordance with the Immigration Asylum and Nationality Act 2006)\nWe’ll need evidence of your right to work in the UK, in the form of:Passport/Birth Certificate\nWe will also need\nProof of Address\nNational Insurance\nDrivers Licence Check\nAt some point(s) in your application process, you may be required to interview via video call.\nOur Employee Assistance Programme offers up to six sessions of support and guidance, via telephone.\nCompany financial commitments to annual eye tests, and glasses, are subject to the terms stated in the company Eye Test Policy.\nEmployee referrals are subject to the terms stated in our Employee Referral Scheme.\n30 days' annual leave includes bank holidays - day in lieu if you happen to work the bank holiday (22 days plus bank holidays, equalling 30 days total on average)\nHotel stay whilst training in Colchester is dependent on your travel distance to our Head Office location.\nPlease note: If you are successful in your application for this role but voluntarily leave the role within the first 12 months of employment, you may be required to reimburse the company for the costs associated with your training programme.\nArmed Forces Covenant: Spicerhaart is a forces-friendly company offering many Estate Agency roles to those considering leaving the forces.\nIf you are looking for an exciting career, where you feel part of something bigger, and where your excellent communication skills come into play every single day, then the world of property sales and lettings could be for you.\nPlease visit: https://www.haart.co.uk/about-us/armed-forces-covenant/\nEqual Opportunities: At Spicerhaart, variety makes our Company DNA come to life. We love people, and what's more, we love the differences that make each person who they are, we support you and encourage those differences, to make you the best person you can be. Spicerhaart are proud to be an equal opportunity workplace and we welcome all talented individuals to apply for a career with us. We are committed to equal employment opportunity regardless of race, colour, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity.If you have a disability or special need that requires accommodation, please let our Talent Team know and we will be happy to assist to the best of our ability - regardless of how small or large your requirement may be.To All Recruitment Agencies: Spicerhaart does not accept speculative agency CVs. Please do not forward CVs to the Talent Team, Spicerhaart employees or any other company location. Spicerhaart is not responsible for any fees related to unsolicited CVs received from external recruitment sources through our Preferred Suppliers List or otherwise. Privacy Policy: We process any information you provide in accordance with our Privacy Policy which is available on the Spicerhaart website","description_format":"text","description_chars":8110,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Annual leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-09T16:48:48Z"}],"visa":[],"liveness":{"score":95,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.946,"p_room":1,"age_days":3,"expected_fill_days":27,"reasons":["conf:5","wave","win:early"],"computed_at":"2026-10-13T05:45:00Z"},"pay":{"stated_usd_annual":452436,"is_top_pay":true},"html_url":"https://alion.io/job/haart-inventory-clerk","json_url":"https://alion.io/job/haart-inventory-clerk.json","meta":{"generated_at":"2026-10-13T08:24:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12431,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3105429},"rest":"https://alion.io/mcp/rest/get_company?id=3105429"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhaart-inventory-clerk"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhaart-inventory-clerk"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhaart-inventory-clerk"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/haart-inventory-clerk\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhaart-inventory-clerk"}]}