{"id":2187186,"url":"https://alion.io/job/haart-personal-assistant","title":"Personal Assistant","company":{"id":3105429,"name":"haart","domain":"haart.co.uk","url":"https://alion.io/company/haart","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Colchester, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":26000,"max":29000,"currency":"GBP","period":"year","gross":null,"usd_annual":38364},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-09T16:48:48Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-12T03:17:41Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Job Title: PA to Managing Directors (Lettings, Property Management & Operations)\nRole Profile:\nWe are currently looking to recruit an experienced Personal Assistant to provide professional administrative and organisational support to the Managing Directors of Residential Lettings and Property Management & Operations.\nThis is a varied and fast-paced role and you will play a pivotal role in ensuring the smooth day-to-day running of the leadership teams, coordinating people administration, reporting, travel, meetings and business communications whilst acting as a trusted point of contact across the wider business.\nThe benefits of being a PA to Managing Directors in Colchester\nBasic salary range of £26,000 to £29,000 per year\nHybrid working (1 day per week home working available)\nMonday to Friday working pattern (09.00 - 17.30)\n30 Days annual leave (Including Bank Holidays)\nBased in our Head Office in Colchester\nKey Responsibilities:\nExecutive & Diary Management\nManaging multiple executive diaries, prioritising appointments and coordinating meetings across three Managing Directors.\nOrganising internal and external meetings, workshops, leadership forums and meetings.\nPreparing agendas, presentations, meeting packs and supporting documentation.\nBusiness Administration\nProducing reports, presentations and business updates for senior leadership meetings.\nMaintaining central action logs and ensuring follow-up actions are completed.\nManaging executive inboxes and responding to or redirecting enquiries where appropriate.\nPeople & Organisation Administration\nMaintaining organisational structures, department charts and reporting lines.\nUpdating personnel records relating to starters, leavers, promotions, transfers, probation outcomes and returners.\nLiaising with HR to ensure organisational changes are accurately reflected across business systems.\nTracking probation reviews, promotions and Business Minimum Standards (BMS) reporting.\nReporting & Data Management\nProducing weekly and monthly management reports.\nPreparing performance reporting for Regional Leadership and Property Management leadership team commentary.\nCollating operational data to support business decision-making.\nMaintaining accurate records and trackers across multiple operational functions.\nTravel & Event Coordination\nBooking hotels, rail travel and accommodation for senior leaders and wider business teams.\nCoordinating management meetings, workshops and leadership events.\nSupporting the organisation of internal recognition initiatives and incentive schemes.\nFinancial Administration\nReconciling company credit cards and expense claims.\nProcessing receipts and ensuring expenditure is accurately recorded within required deadlines.\nPurchasing employee incentives and supporting reward and recognition programmes.\nBusiness Support\nActing as a central point of contact for operational and administrative enquiries.\nMaintaining distribution lists, email groups and communication channels.\nMonitoring shared inboxes and ensuring enquiries are directed promptly to the appropriate teams.\nSupporting business projects and operational initiatives as required.\nRole Competencies:\nThe successful candidate will demonstrate:\nPrevious experience as a Personal Assistant or senior administrator supporting senior leaders.\nOutstanding organisational and time management skills.\nExceptional attention to detail.\nExcellent written and verbal communication skills.\nAdvanced Microsoft Office skills, particularly Outlook, Excel, PowerPoint and Word.\nThe ability to manage confidential information with discretion.\nConfidence working independently in a fast-paced environment.\nThe ability to prioritise multiple competing demands while maintaining exceptional accuracy.\nCore Competencies:\nWorks well with others to create a team spirit and an enjoyable working environment. \nDelivers outstanding customer service by exceeding expectations. \nFocuses on results to deliver business success. \nFollows company standards and procedures. \nEmbraces responsibility and accountability. \nDemonstrates professionalism, honesty and integrity. \nDemonstrates a thirst for development. \nThe Finer Details\nTo be eligible to proceed in our recruitment process, you will need:\nLegal entitlement to live and work in the UK (in accordance with the Immigration Asylum and Nationality Act 2006)\nWe’ll need evidence of your right to work in the UK, in the form of:Passport/Birth Certificate\nA clear copy of your valid Full UK Driving Licence\nWe will also need\nProof of Address\nNational Insurance\nAt some point(s) in your application process, you may be required to interview via video call.\nOur Employee Assistance Programme offers up to six sessions of support and guidance, via telephone.\nCompany financial commitments to annual eye tests, and glasses, are subject to the terms stated in the company Eye Test Policy.\nEmployee referrals are subject to the terms stated in our Employee Referral Scheme.\nHoliday entitlement of 30 paid days per annum (pro-rata) includes 22 days plus 8 bank holidays, with a day in lieu given back if employee has to work on a bank holiday.\nArmed Forces Covenant: Spicerhaart is a forces-friendly company offering many Estate Agency roles to those considering leaving the forces.\nIf you are looking for an exciting career, where you feel part of something bigger, and where your excellent communication skills come into play every single day, then the world of property sales and lettings could be for you.\nPlease visit: https://www.haart.co.uk/about-us/armed-forces-covenant/\nEqual Opportunities: At Spicerhaart, variety makes our Company DNA come to life. We love people, and what's more, we love the differences that make each person who they are, we support you and encourage those differences, to make you the best person you can be. Spicerhaart are proud to be an equal opportunity workplace and we welcome all talented individuals to apply for a career with us. We are committed to equal employment opportunity regardless of race, colour, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity.If you have a disability or special need that requires accommodation, please let our Talent Team know and we will be happy to assist to the best of our ability - regardless of how small or large your requirement may be.To All Recruitment Agencies: Spicerhaart does not accept speculative agency CVs. Please do not forward CVs to the Talent Team, Spicerhaart employees or any other company location. Spicerhaart is not responsible for any fees related to unsolicited CVs received from external recruitment sources through our Preferred Suppliers List or otherwise. Privacy Policy: We process any information you provide in accordance with our Privacy Policy which is available on the Spicerhaart website: https://www.spicerhaart.co.uk/about-us/our-people/staff-privacy-policy/","description_format":"text","description_chars":6924,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Annual leave","Hybrid work"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-09T16:48:48Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":29,"reasons":["conf:0","win:early"],"computed_at":"2026-10-10T05:45:15Z"},"pay":{"stated_usd_annual":38364,"is_top_pay":false},"html_url":"https://alion.io/job/haart-personal-assistant","json_url":"https://alion.io/job/haart-personal-assistant.json","meta":{"generated_at":"2026-10-12T03:32:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5566,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3105429},"rest":"https://alion.io/mcp/rest/get_company?id=3105429"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhaart-personal-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhaart-personal-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhaart-personal-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/haart-personal-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhaart-personal-assistant"}]}