{"id":2197437,"url":"https://alion.io/job/haleon-executive-assistant","title":"Executive Assistant","company":{"id":452117,"name":"Haleon","domain":"haleon.com","url":"https://alion.io/company/haleon-3","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":45,"ghost_share":0,"stale_share":0.022,"repost_share":0.022,"time_to_fill_p50_days":14,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":61000,"period":"year","method":"role_country_seniority_unknown","sample_n":335},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Agile","optional":false},{"name":"Copilot","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-09T20:04:00Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-12T07:59:21Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Welcome to Haleon. We’re a purpose-driven, world-class consumer company putting everyday health in the hands of millions. In just three years since our launch, we’ve grown, evolved and are now entering an exciting new chapter - one filled with bold ambitions and enormous opportunity.\nOur trusted portfolio of brands - including Sensodyne®, Panadol®, Advil®, Voltaren®, Theraflu®, Otrivin®, and Centrum® - lead in resilient and growing categories. What sets us apart is our unique blend of deep human understanding and trusted science.\nNow it’s time to fully realise the full potential of our business and our people. We do this through our Win as One strategy. It puts our purpose - to deliver better everyday health with humanity - at the heart of everything we do. It unites us, inspires us, and challenges us to be better every day, driven by our agile, performance-focused culture.\nAbout the Role \nThis is a high-impact Executive Assistant role and a trusted business partnership to a member of the Haleon Executive Team (HET). The role enables the executive to focus on the highest-value priorities by improving decision-making, information flow, planning, and the effective operation of the executive office.\nWorking closely with the executive’s Leadership Team, functional colleagues, other Executive Assistants and key external stakeholders, you will anticipate needs, resolve complexity and ensure that priorities, meetings, travel, communications and commitments are managed with pace, discretion and sound judgement.\nKey Responsibilities\nStrategic executive partnership and office leadership:\nAct as a trusted partner and first point of contact for the HET member, representing them professionally with internal and external stakeholders.\nBuild a strong understanding of Haleon’s strategy, the function’s priorities and the executive’s business cycle, using this context to plan ahead and focus time on the matters that create most value.\nRun the day-to-day executive office proactively, identifying upcoming requirements, dependencies and risks before they become issues.\nExercise sound judgement when handling time-sensitive, confidential or commercially sensitive information, escalating appropriately and maintaining the highest standards of integrity.\nPartner with the Leadership Team to coordinate priorities, decisions, deliverables and cross-functional activity, helping the function operate as one team.\nProvide thoughtful challenge and recommend better ways of working where this will improve effectiveness, clarity or pace.\nPriority, diary and inbox management:\nOwn a complex and fast-moving diary, prioritising meetings according to importance, business value, urgency and required decision outcomes.\nAnticipate conflicts and pressure points, offering solutions rather than simply identifying problems, and ensuring the right stakeholders are included at the right time.\nManage internal and external scheduling across senior stakeholders, international time zones, and changing business priorities.\nTriage the executive’s inbox and correspondence where required, highlighting priority items, drafting responses, and ensuring actions are addressed promptly.\nMaintain appropriate forward planning so that preparation time, travel, key governance dates and critical business milestones are protected.\nMeetings, governance and action management:\nPlan and coordinate Leadership Team meetings, functional forums, town halls, off-sites and other key events, including , agenda, attendees, pre-reads, speakers and logistics.\nCoordinate visitors, catering, and other requirements in line with Haleon policies.\n Work with Communications, HR and other teams to coordinate accurate, timely communications on behalf of the executive.\nTravel and operational delivery:\nPlan complex domestic and international travel, including itineraries, visas, accommodation, ground transport, agendas, briefing materials and contingency arrangements.\nProcess expenses, invoices and purchase orders accurately and on time, ensuring relevant policies and controls are followed.\nCoordinate onboarding, movers and leavers across the team, helping new colleagues navigate systems, processes and ways of working.\nUndertake business projects and ad hoc assignments on behalf of the executive, applying strong project coordination and follow-through.\nDigital, AI and process improvement\nUse Microsoft 365, Copilot and approved AI tools to improve meeting preparation, action tracking, information retrieval and administrative productivity.\nIdentify opportunities to simplify, standardise or automate recurring processes while protecting confidential information and complying with Haleon policies.\nDesign practical ways of working that improve visibility of priorities, deadlines, decisions and ownership across the executive office and Leadership Team.\n Share effective practices with the EA community and support colleagues in adopting digital and AI-enabled ways of working.\nEA community leadership\nBuild strong working relationships with CEO, HET and HET-1 Assistants to align diaries, governance activity and executive interactions.\n Mentor administrative colleagues through knowledge sharing and development.\nCoordinate activity through the functional administrative network to deliver larger meetings and events smoothly.\nSkills / Experience \nSubstantial Executive Assistant or Senior Personal Assistant experience, including direct support to C-suite or equivalent senior leaders in a large, complex organisation.\nDemonstrated experience managing executive-level diaries, international travel, senior meetings and confidential information with minimal direction.\nStrong business and commercial awareness, with the ability to understand strategic priorities and translate them into effective use of executive time.\nExcellent written and verbal communication.\nAdvanced Microsoft 365 capability across Outlook, Teams, PowerPoint, Word and Excel, together with strong digital confidence and the ability to learn new systems quickly.\nHigh standards of accuracy, organisation and attention to detail, including financial administration such as expenses, invoices and purchase orders.\nExperience supporting an executive team, Board interactions, external stakeholders or leadership activity across multiple countries and time zones.\nExperience using Microsoft Copilot or other approved AI tools to improve productivity and information management.\nA track record of leading process improvements, designing efficient ways of working or supporting change and transformation.\nFamiliarity with Workday, Concur, Ariba or other similar systems.\nJob Posting End Date\n2026-10-23Equal Opportunities\nHaleon are committed to mobilising our purpose in a way that represents the diverse consumers and communities who rely on our brands every day. It guides us in creating an inclusive culture, where different backgrounds and views are valued and respected - all in support of understanding and best serving the needs of our consumers and unleashing the full potential of our people. It’s important to us that Haleon is a place where all our employees feel they truly belong. \nDuring the application process, we may ask you to share some personal information, which is entirely voluntary. This information ensures we meet certain regulatory and reporting obligations and supports the development, refinement, and execution of our inclusion and belonging programmes that are open to all Haleon employees. \nThe personal information you provide will be kept confidential, used only for legitimate business purposes, and will never be used in making any employment decisions, including hiring decisions.\nAdjustment or Accommodations Request\nIf you require a reasonable adjustment or accommodation or other assistance to apply for a job at Haleon at any stage of the application process, please let your recruiter know by providing them with a description of specific adjustments you are requesting. We’ll provide all reasonable adjustments to support you throughout the recruitment process and treat all information you provide us in confidence.\nNote to candidates\nThe Haleon recruitment team will contact you using a Haleon email account (@haleon.com). 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