{"id":2371820,"url":"https://alion.io/job/halifax-health-laboratory-administrative-coordinator","title":"Laboratory Administrative Coordinator","company":{"id":2033696,"name":"Halifax Health","domain":"halifaxhealth.org","url":"https://alion.io/company/halifaxhealth-org","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":77,"open_postings":62,"ghost_share":0,"stale_share":0.935,"repost_share":0,"time_to_fill_p50_days":22,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Daytona Beach, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":32000,"max_usd":57000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-12T17:45:14Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-11-05T20:49:52Z","board_verified":true,"closed_at":null,"days_open":24,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":24},"description":"Day (United States of America)Laboratory Administrative CoordinatorThe Laboratory Administrative Coordinator provides comprehensive administrative and operational support for the hospital laboratory. This position serves as a key liaison between the laboratory, hospital departments, and external clients, ensuring the efficient management of billing processes, payroll administration, contract coordination, and client relations. The coordinator supports the laboratory’s business operations while maintaining compliance with organizational policies and regulatory requirements.JOB QUALIFICATIONS:\nTwo to five years of administrative experience in a healthcare, laboratory, or hospital environment preferred.\n\nExperience with billing, payroll processing, customer service, and contract administration strongly preferred.\n\nSKILLS, EXPERIENCE, LICENSURE:\nKnowledge of healthcare or laboratory billing practices.\n\nStrong organizational and time-management skills.\n\nExcellent verbal and written communication abilities.\n\nProficiency with Microsoft Office Suite and payroll, billing, or hospital information systems.\n\nAbility to manage multiple priorities and meet deadlines in a fast-paced environment.\n\nStrong attention to detail and problem-solving skills.\n\nAbility to maintain confidentiality and handle sensitive information professionally.\n\nDUTIES AND RESPONSIBILTIES:\nBilling and Revenue Support\nReview, research, and process laboratory billing corrections and adjustments.\n\nCollaborate with billing departments, laboratory staff, and clients to resolve billing discrepancies and account issues.\n\nMaintain accurate documentation related to billing corrections and reimbursement activities.\n\nAssist with monitoring billing workflows to ensure timely and accurate processing.\n\nClient Relations and Customer Service\nServe as a primary point of contact for external clients, physician offices, healthcare facilities, and business partners.\n\nRespond to client inquiries regarding laboratory services, billing concerns, and account-related matters.\n\nFoster positive working relationships with clients through professional communication and problem resolution.\n\nCoordinate client onboarding activities and support ongoing account management efforts.\n\nPayroll and Administrative Support\nEnter, review, and maintain payroll-related information for laboratory personnel.\n\nVerify timekeeping records and assist with payroll documentation and submissions.\n\nSupport employee scheduling, attendance tracking, and personnel record maintenance.\n\nEnsure payroll data is submitted accurately and within established deadlines.\n\nContract and Business Coordination\nAssist in the preparation, submission, tracking, and renewal of laboratory service contracts and agreements.\n\nCoordinate with internal departments, legal teams, and external organizations during the contract review process.\n\nMaintain contract files and ensure documentation is complete and up to date.\n\nMonitor contract deadlines and communicate renewal requirements as needed.\n\nGeneral Administrative Functions\nMaintain laboratory administrative records, reports, and databases.\n\nPrepare correspondence, presentations, spreadsheets, and other business documents.\n\nSupport departmental projects, audits, and operational initiatives.\n\nAssist leadership with data collection, reporting, and process improvement activities.\n\nEnsure compliance with hospital policies, confidentiality standards, and applicable regulations.","description_format":"text","description_chars":3465,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Hospitals & Health 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