{"id":2568514,"url":"https://alion.io/job/hall-render-legal-administrative-assistant-2","title":"Legal Administrative Assistant","company":{"id":2313772,"name":"Hall Render","domain":"hallrender.com","url":"https://alion.io/company/hallrender","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Saint Louis, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":75000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-14T19:20:09Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-11-02T08:52:55Z","board_verified":true,"closed_at":null,"days_open":18,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":18},"description":"Description\nThe Legal Administrative Assistant (LAA) supports multiple attorneys on a wide variety of legal administrative and paraprofessional duties in a cohesive, team environment. Depending on practice area needs, this role may be specialized to support functions such as litigation, corporate transactions, real estate, or other legal disciplines, requiring adaptation to specific workflows, terminology, and court or transaction related processes.\nKey Roles and Responsibilities:\nAttorney & Administrative Support\nSupport multiple attorneys by identifying effective solutions while adhering to firm policies and procedures \nProvide day-to-day administrative assistance to ensure efficient workflow and task management \nManage attorney memberships, licensing, and credentialing requirements \nEnsure compliance with applicable legal and firm-specific administrative standards\nServe as back-up support for other Legal Administrative Assistants, within the firm, to ensure continuity of service\nSupport other team members, attorneys, etc. in utilizing the firm’s software applications\nDocument Preparation & Management\nDraft, edit, and proofread complex legal documents with a high level of accuracy in grammar, formatting, and content \nCreate, organize, and maintain both physical and electronic client files in accordance with firm standards \nBilling, Travel & Expense Coordination\nAssist with time entry, transcription, and payment processing \nCoordinate billing activities, including preparation and processing of proformas and client invoices \nSupport attorneys in managing billing workflows and deadlines \nArrange travel accommodation(s) in accordance with firm policies \nPrepare and process expense reports accurately and timely \nCalendar & Scheduling Management\nManage attorney calendars, including scheduling meetings, calls, and deadlines \nCoordinate logistics to ensure alignment with client commitments and court or transaction timelines \n Primary Competencies:\nStrong verbal and written communication skills \nExcellent administrative, writing, grammar, and proofreading skills\nAbility to work independently and with team members to find solutions to technical problems\nDetail-oriented with strong organizational and time management skills\nFlexibility in responding to ever-changing demands and types of work practices\nConfidence and finesse in interacting directly with clients and internal staff at all levels\nWillingness to take on work of team members when necessary\nAlignment with Hall Render’s Core Values (Excellence in the Whole Person, Caring Relationships, Diversity, Inclusion, Respect, and Integrity).\nAbility to work under tight deadlines, when necessary.\n Knowledge, Skills, Experience & Education:\nHigh School diploma, GED or equivalent experience in lieu of requirement\nMinimum three (3) years’ experience as an LAA or comparable position such as Executive Assistant\nProficient in legal administration tasks including, but not limited to, document preparation, filing, time entry, expenses, travel arrangements, and calendar management\nHighly proficient in MS Office Suite (Outlook, Word, Excel, Powerpoint)\nPrior experience in litigation, law firm operations and/or court filings is a plus\n Schedule/Location:\nMonday to Friday; core hours of 8:00am-5:00pm\nAbility to work overtime as needed\nHybrid role (3 days/week in office); special approval required for exceptions\n Travel and Physical Requirements:\nLimited travel\nProlonged periods of sitting at a desk and working on a computer \nFrequent use of hands and fingers for typing, writing, and operating office equipment \nOccasional standing, walking, bending, and reaching \nAbility to lift and carry up to 10-15 pounds (e.g., files, documents, office supplies) \nVisual acuity to read screens, review documents, and analyze detailed information \nAbility to communicate effectively via phone, video, and in person\nNOTE: This job description covers essential job duties and requirements are not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the Firm.","description_format":"text","description_chars":4096,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-14T22:28:13Z"}],"visa":[],"liveness":{"score":66,"band":"ok","label":"Likely open","p_open":1,"p_active":0.877,"p_room":0.75,"age_days":18,"expected_fill_days":25,"reasons":["conf:2","wave","win:late"],"computed_at":"2026-11-02T06:13:15Z"},"pay":null,"html_url":"https://alion.io/job/hall-render-legal-administrative-assistant-2","json_url":"https://alion.io/job/hall-render-legal-administrative-assistant-2.json","meta":{"generated_at":"2026-11-02T12:59:48Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17732,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2313772},"rest":"https://alion.io/mcp/rest/get_company?id=2313772"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhall-render-legal-administrative-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhall-render-legal-administrative-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhall-render-legal-administrative-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hall-render-legal-administrative-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhall-render-legal-administrative-assistant-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2568514}},{"tool":"search_jobs","arguments":{"company":"hallrender.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2568514},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}