{"id":2887434,"url":"https://alion.io/job/hamilton-lane-executive-assistant","title":"Executive Assistant","company":{"id":704160,"name":"Hamilton Lane","domain":"hamiltonlane.com","url":"https://alion.io/company/hamilton-lane","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":77000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":11},"experience_years_min":8,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-19T00:00:00Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-10-22T17:41:29Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Join Hamilton Lane, a global leader in private markets, as we scale to meet the demands of our growing client base. Here, you’ll work with ambitious, high-performing teams built on integrity, candor and collaboration, backed by our market-leading data and technology. We invest heavily in our people and our partners, giving you the platform to enrich lives, safeguard futures and grow your career. \n\nWhat We Do\nAs one of the largest private markets investment firms globally, we provide innovative solutions to institutional and private wealth investors around the world, specializing in flexibility and full-spectrum access. We currently employ approximately 800 professionals operating in offices throughout North America, Europe, Asia Pacific and the Middle East, and have $1.0 trillion in assets under management and supervision, composed of $146.1 billion in discretionary assets and $871.5 billion in non-discretionary assets, as of December 31, 2025.\nThe Executive Assistant will provide seamless executive support to the Global Co-Head of Investments and at least two other senior Managing Directors in our London office. The successful candidate will act as a trusted partner and gatekeeper. They will manage complex calendars across multiple time zones, coordinate regional and international travel, and make sure that executive priorities are carried out efficiently.\nThis role calls for excellent judgment, a strong understanding of business etiquette, and the ability to communicate confidently with internal stakeholders, clients, and business stakeholders.\nThe Executive Assistant will also lead the EMEA administrative support team, acting as the single point of accountability for service delivery, standards, and ways of working across the function. This is a newly created role, established to professionalize and modernize how administrative support operates across the region.\nThe role will set clear performance and service expectations for the team, resolve day-to-day people and workflow issues directly, and champion the use of AI and process efficiencies to elevate the overall support offering. The role will have two direct reports in London and dotted lines to the other administrative team members across the EMEA region.\nKey Responsibilities\nProvide senior-level executive assistance as required. This includes but is not exhaustive of:\nManaging and prioritizing their diary across multiple time zones, resolve scheduling conflicts, and protect time for strategic priorities.\nActing as the first point of contact and handling enquiries from internal and external stakeholders professionally and discreetly.\nAnticipate the senior leader’s needs and prepare briefing materials, background notes, and agendas ahead of meetings.\nArrange complex domestic and international travel, including flights, accommodation, ground transport, visas, and travel documents.\nPrepare detailed itineraries and provide real-time support when travel plans change.\nScreen and prioritize incoming communications, and follow up on action items with the relevant parties.\nTake accurate minutes at meetings, and track follow-up actions to completion.\nOrganize internal meetings, client meetings, and support corporate events, working with the front of house team and coordinating with the Events Manager to support as needed.\nCoordinate visits by overseas executives and VIP guests, with appropriate attention to local business protocol and hospitality customs.\nBuild strong working relationships with executive team assistants, department heads, and external partners across regions.\nBuild strong relationships with stakeholders across EMEA, and wider firm, understanding the needs of the team and translating them into team priorities.\nCoordinate with Human Resources, Finance, Legal, and Compliance on administrative matters as needed.\nMaintain organized and confidential electronic and physical filing systems.\nProcess expense claims accurately and on time, in line with company policies.\nSupport ad hoc projects and special assignments as directed by senior leaders.\nHelp create a positive, inclusive, and well-organized workplace culture.\nTeam Leadership & People Management\nLead, coach, and manage the performance of the EMEA administrative support team, acting as their first point of escalation and day-to-day people manager.\nOwn recruitment, onboarding, workload allocation, and career development for the team.\nFoster a collaborative, high-performing team culture aligned with firm values.\nAddress any behavioural, cooperation, and underperformance issues directly and promptly.\nService Delivery & Standards\nDefine and implement clear service delivery expectations, coverage models, and quality standards for administrative support across EMEA.\nEstablish consistent processes for task allocation, prioritization, and executive coverage, including holiday and absence planning.\nAct as the escalation point for stakeholders when service levels are not met, and drive continuous improvement.\nWays of Working, AI & Efficiency\nReview and modernize ways of working across the support team, identifying opportunities to streamline processes.\nChampion the adoption of AI tools and other technology to increase efficiency and free capacity for higher-value work.\nBenchmark the EMEA support model against best-in-class practice (including other regions) and lead initiatives to upgrade the service offering.\nQualifications & Experience\nSignificant experience (typically 8+ years) as an Executive Assistant, including experience supporting senior leaders in a professional or financial services environment. Private markets experience is a plus.\nProven experience managing, leading, or mentoring a team of administrative or support staff.\nTrack record of setting and improving service standards within a support function.\nExperience introducing new tools, technology, or process improvements, including AI-enabled ways of working, is highly desirable.\nExperience operating across multiple European or EMEA offices/cultures is a plus.\n\nSkills & Attributes\nStrong people leadership skills, with the confidence and emotional intelligence to manage performance and interpersonal issues directly and fairly.\nExcellent judgment and discretion when handling confidential and sensitive information.\nProven ability to manage complex, fast-changing schedules across multiple time zones.\nAbility to act with precision, timeliness and prioritise\nPolished, professional communication style, capable of representing the function credibly with senior executives.\nProactive, solutions-oriented, and calm under pressure.\nCritical thinker with an ability to analyze information and to evaluate the implications of a course of action or strategy.\nWorking knowledge of expense management systems (Workday preferable).\nHighly organized, with the ability to design and implement scalable processes rather than simply executing tasks, particularly through AI and other technology enhancements.\nComfortable acting as a change agent, bringing a team along through new tools and ways of working.\n\nBenefits\nAt Hamilton Lane, our benefits philosophy is simple: to provide our employees with a competitive suite of benefits and services to help navigate through the complexities and challenges of working, living, raising a family, and eventually retiring.\nTo do this, Hamilton Lane offers the following benefits:\nEnhancing Your Physical and Emotional Health\nEmployees have access to healthcare coverage, mental health resources, health & fitness reimbursement program, and Wellness Rewards Program.\nDeveloping Your Career\nTuition and certification reimbursement programs are available, along with continual education and development trainings for you to grow with Hamilton Lane.\nSupporting Your Family & Community\nFor our communities, Hamilton Lane provides paid time off to volunteer and compensates for referring qualified candidates that join our team.\nFor growing family, we offer an adoption reimbursement program, paid time off for new parents and newlyweds, and provide travel support for nursing parents.\nSafeguarding Your Financial Wellbeing\nHamilton Lane contributes to retirement programs and offers an employee stock purchasing plan.\nHamilton Lane is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status, or medical condition. As a registered investment adviser, employees of Hamilton Lane may be subject to certain limitations on political contribution and personal investment activities.\nHamilton Lane is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Hamilton Lane via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Hamilton Lane. No fee shall be paid in the event the candidate is hired by Hamilton Lane as a result of the referral or through other means.","description_format":"text","description_chars":9172,"description_truncated":false,"requirements":{"experience_years_min":8,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Certification reimbursement"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Asset Management & Funds","Private Equity"],"lifecycle":[{"event":"open","at":"2026-10-20T00:45:01Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Senior or Specialist Worker, Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Global Business Mobility: Senior or Specialist Worker; Skilled Worker","cap_exempt":false,"checked_at":"2026-10-23T06:21:00+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":4,"expected_fill_days":78,"reasons":["conf:12","win:early"],"computed_at":"2026-10-23T05:54:15Z"},"pay":null,"html_url":"https://alion.io/job/hamilton-lane-executive-assistant","json_url":"https://alion.io/job/hamilton-lane-executive-assistant.json","meta":{"generated_at":"2026-10-23T17:06:29Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25931,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":704160},"rest":"https://alion.io/mcp/rest/get_company?id=704160"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhamilton-lane-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhamilton-lane-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhamilton-lane-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hamilton-lane-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhamilton-lane-executive-assistant"}]}