{"id":3109807,"url":"https://alion.io/job/hammer-human-resources-associate","title":"Human Resources Associate","company":{"id":2484385,"name":"Hammer","domain":"hammer.org","url":"https://alion.io/company/hammer-org","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"HR","role_family":"HR","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Wayzata, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":50000,"max":60000,"currency":"USD","period":"year","gross":null,"usd_annual":60000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"NER","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-22T19:48:48Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-11-01T14:02:41Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"Description\nDepartment: Human Resources and Training\nGrade Range/Job Status: Full Time/Non-Exempt-Hourly\nReporting Relationship: Chief Human Resources Officer\nSupervisory Responsibilities: NA\nTypical Schedule: Primarily M-F Days. Must occasionally be willing and able to work flexible hours/days, including evenings and weekends, reflective of the dynamic schedule of the organization. Must be willing and able to travel between our White Bear Lake and Wayzata offices routinely.\nPosition Summary\nThe Human Resources Associate plans, supports, and coordinates a wide range of human resources initiatives requiring a high level of confidentiality. This role’s primary responsibilities include general administrative support for the human resources and training team through a variety of activities including serving as a primary conduit for employee-related human resources requests. Secondary, responsibilities include leading talent recruitment and acquisition efforts. Specifically provides administrative support for employee onboarding, payroll/benefits, performance management and appraisal processes. This position reports directly to the Chief Human Resources Officer. All employees are expected to center, model and champion Hammer’s core values: Person-Centered, Relational, Opportunistic and Stewardship.\nPrimary Duties and Responsibilities\n1. Administrative Support\nServes as the first point of contact (through voicemail and email) to triage employee human resource-related questions. Either responds to and/or refers to the appropriate human resources team member.\nManages HRIS database, personnel filing and archiving systems. Ensures electronic file data integrity; scans and stores documentation as needed according to record retention policies and practices.\nCompletes employment authorization and personnel file requests in a timely manner. Oversee, maintain, and update human resources related materials on SharePoint. \nRuns reports, analyzes, and compiles human resources data into reports and presentations as requested.\nSupports DEI work through the distribution of email communications, cohort administration and meeting room set ups.\nAssist in organizing employee engagement initiatives, such as events, celebrations, and recognition programs.\nAssist in performance management activities, including tracking performance appraisals and providing necessary documentation.\nPrepare reports, correspondence, notices, memoranda, charts, forms, agendas, and other documents in support of the department. \n2. Talent Recruitment and Acquisition\nApply Hammer’s recruitment and staffing strategies to attract, retain, and engage an effective and committed workforce for Hammer & NER, ensuring processes comply with legal standards.\nChampion diversity, equity, and Inclusion (DEI) by promoting and following hiring processes for recruiting candidates who are mixed across lines of difference.\nCreate, post and maintain job postings and advertisements. \nMonitor, track, and update candidate application statuses and recruitment progress in the HRIS. \nCommunicate and schedule interviews with candidates.\nLead and conduct interviews with candidates via Teams, and in-person.\nMake offer calls, complete background checks, write offer letters; communicate important onboarding information to the new hire. \nEnsure compliance with the Minnesota Wage Theft Prevention Act. \nMaintain knowledge of local, state, and federal employment laws and regulations.\n3. Employee Onboarding and Offboarding\nOversee TB testing processes: authorization, tracking, and employee communications.\nCreate, implement, maintain new employee onboarding and orientation processes through Paylocity. Including:\nOrientation Packet creation \nTraining Room set up - tables/coffee/snacks\nBadge Photos - edited and sent to maintenance\nLunch Ordering \nOrientation attendance update to supervisors \nOnboarding packet support and completion\nEmployee Profile Set ups\nTrack new hires’ upcoming start dates and provide hiring managers with a checklist of tasks to complete before the first day.\nSend and process new hire and stay employment surveys.\nAssist training department as needed with new employee orientation and other interdepartmental activities.\nEssential Knowledge and Qualifications\nAdministrative and or Human Resources Assistant experience required working for a mid-sized organization. Formal, informal, and cross-disciplinary experiences will be considered. Prior human resources experience preferred.\nDemonstrated use of media platforms (internet, job sites, social media etc.) to support the recruitment and sourcing of candidates. \nKnowledge of and ability to use HRIS systems: including reporting, applicant tracking, and personnel file data storage systems.\nWillingness to manage multiple priorities to ensure work is completed in a timely and productive manner.\nDemonstrated experience communicating effectively and persuasively both verbally and in writing on an interpersonal and group level.\nWorking knowledge of local, state, and federal employment laws and regulations preferred.\nExperience exercising professional discretion and maintaining confidentiality regarding all human resources related matters.\nMust demonstrate the ability to work diplomatically with a wide variety of people, possess public speaking ability, strong organizational skills, and complete tasks with a high attention to detail. \nProficiency with Microsoft Office Products (Outlook, Word, Excel, PowerPoint) and Google applications.\nPhysical demands include frequent use of a telephone, frequent use of repetitive motion activities including typing on a computer keyboard and the ability to work for several hours at a time at a desk and computer. Must be able to bend, stand, stoop and walk and lift up to 30 pounds. Must be willing and have the ability to travel between office locations.\nExperience, ability, and commitment to working with individuals and teams that are mixed across lines of difference such as race, gender-identity, sexual orientation, religion, ability, age, class, and immigrant status.\nMust be willing and able to work flexible hours/days, including occasional evenings and weekends, reflective of the dynamic schedule of the organization.\nThis job description assigns essential functions. It does not restrict the tasks an individual in this position might be asked to perform or all qualifications that may be required currently or in the future.\nBenefits\n401 (k)\nPaid Time Off\nHealth Insurance (30 hours and above)\nDental Insurance (30 hours and above)\nVision Insurance (20 hours and above)\nLife Insurance\nPaid Training\nDisability Insurance\nWellness Program\nEmployee Assistance Program\nParental Leave\nHealth Savings Account\nFlexible Savings Account\nAccess to Employee Success Coach who assists employees within their first year of employment.\n#IND\nSalary Description\n$50,000 - $60,000","description_format":"text","description_chars":6884,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Dental insurance","Equity","Health insurance","Life insurance","Parental leave","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Natural Language Processing","Disability Support Services"],"lifecycle":[{"event":"open","at":"2026-10-22T20:22:03Z"}],"visa":[],"liveness":{"score":78,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.823,"p_room":0.945,"age_days":9,"expected_fill_days":24,"reasons":["conf:2","win:mid"],"computed_at":"2026-11-01T06:10:25Z"},"pay":{"stated_usd_annual":60000,"is_top_pay":false},"html_url":"https://alion.io/job/hammer-human-resources-associate","json_url":"https://alion.io/job/hammer-human-resources-associate.json","meta":{"generated_at":"2026-11-01T15:40:04Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23958,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2484385},"rest":"https://alion.io/mcp/rest/get_company?id=2484385"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhammer-human-resources-associate"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhammer-human-resources-associate"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhammer-human-resources-associate"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hammer-human-resources-associate\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhammer-human-resources-associate"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3109807}},{"tool":"search_jobs","arguments":{"company":"hammer.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3109807},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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