{"id":3317579,"url":"https://alion.io/job/hammerjack-administrative-assistant","title":"Administrative Assistant","company":{"id":4483224,"name":"hammerjack","domain":null,"url":"https://alion.io/company/hammerjack-2","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"inferred_company_offices","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Notion","optional":false},{"name":"Outlook","optional":false},{"name":"Slack","optional":false},{"name":"WhatsApp","optional":false}],"status":"live","first_seen_at":"2026-10-27T04:26:04Z","employer_posted_date":null,"last_verified_at":"2026-10-27T04:26:04Z","board_verified":false,"closed_at":null,"days_open":4,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":4},"description":"ADMINISTRATIVE ASSISTANTBring calm, clarity, and momentum to every day. We’re looking for a proactive Administrative Assistant who thrives on keeping people, priorities, and processes organised. If you enjoy anticipating needs, creating order, and delivering dependable support in a fast-moving environment, you’ll fit right in.\nWork Setup:Fully Remote\nRole OverviewAs our Administrative Assistant, you’ll be a trusted support partner to senior managers and executives, helping day-to-day operations run smoothly. You’ll manage schedules, communications, meetings, records, and internal processes while handling sensitive information with sound judgement, accuracy, and discretion.\nKey Responsibilities\nOwn the Schedule: Manage executive calendars and coordinate agendas for one-to-one, direct-report, and other business meetings.\n\nKeep Communication Moving: Monitor email inboxes and prepare clear, polished, error-free emails, letters, and business correspondence.\n\nStrengthen the Systems: Create, maintain, and improve internal administration processes, records, and systems.\n\nSupport Business Development: Research prospective customers, source sales meetings, and coordinate appointments.\n\nProtect Confidentiality: Handle sensitive information with a high degree of discretion, professionalism, and sound judgement.\n\nKeep Operations on Track: Take ownership of the day-to-day administrative needs of the executive management function.\n\nBring People Together: Organise company functions, events, and ad hoc celebrations throughout the year.\n\nCoordinate the Details: Arrange travel and accommodation and prepare accurate meeting minutes and action items.\n\nChampion the Client Experience: Communicate courteously, identify emerging issues and opportunities, and deliver accurate, efficient support using established tools and best practices.\n\nStay Connected: Participate actively in knowledge-transfer sessions and meetings, follow through on commitments, and build positive relationships with clients and stakeholders.\n\nSkills & Experience\n3+ years of experience in executive or administrative support, ideally including stakeholder management and support for C-level executives.\n\nA bachelor’s degree in Business Administration, Management, or a related discipline is an advantage but not required.\n\nStrong written and verbal English communication, with the ability to produce accurate, professional correspondence.\n\nExcellent organisation, time management, follow-up, and presentation skills, with the ability to manage competing priorities and tight deadlines.\n\nStrong analytical and digital skills, particularly in Outlook, Excel, and Teams; experience with Slack, Notion, Google Workspace, and WhatsApp is advantageous.\n\nProject coordination or project management capability is a plus.\n\nDetail-oriented and dependable, with a consistent commitment to quality, confidentiality, and accountability.\n\nA quick learner who anticipates needs, thinks ahead, and remains composed in a fast-paced, high-profile environment.\n\nA collaborative, empathetic, and mindful approach that builds genuine relationships across teams and with clients.\n\nA hard-working, proactive mindset and genuine drive to make a positive difference.\n\nExperience supporting an Australian company or Australian stakeholders is an advantage.\n\nWhat’s in It for You\nFlexibility that Fits: Hybrid options across Makati and Pampanga, on day shifts aligned with our Australian clients.\n\nWorkspaces that Work: Modern offices built for focus, collaboration, and real productivity.\n\nCoffee and Good Company: Barista coffee on demand and a café bar to unwind after work.\n\nMeals on Us: Complimentary meals once a week on your on-site day.\n\nCovered from Day One: Health coverage with free dependent coverage, so you're looked after from the start.\n\nCompensation You Can See: Transparent salary packages with direct client involvement.\n\nRoom to Grow: Ongoing training and real opportunities to step into bigger roles.\n\nAn Award-Winning Home: Join a team ranked 8th Best Workplace in the Philippines and recognised among Fortune Best Workplaces in Southeast Asia.\n\nPeople Who Have Your Back: Work alongside reliable, easy-going people who care about doing great work.\n\nA Global Stage: Work directly with international clients and see how teams scale worldwide.\n\nAbout Us\nAt hammerjack, we connect skilled professionals in the Philippines with growing businesses across Australia and beyond—building teams that work as true extensions of our clients. We're proud to be named among the Fortune 100 Best Workplaces in Southeast Asia and ranked the 8th Best Workplace in the Philippines.\nOur Impact\nOur people aren't outsourced—they're embedded. With aligned tools, shared goals, and real accountability, they deliver at the same standard and pace as onshore teams while building long-term careers they're proud of, across accounting, tech, admin, and marketing.\nOriginally posted on Himalayas","description_format":"text","description_chars":4945,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-27T05:31:30Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":4,"expected_fill_days":27,"reasons":["seen:4","win:early"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/hammerjack-administrative-assistant","json_url":"https://alion.io/job/hammerjack-administrative-assistant.json","meta":{"generated_at":"2026-11-01T02:52:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4387,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4483224},"rest":"https://alion.io/mcp/rest/get_company?id=4483224"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhammerjack-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhammerjack-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhammerjack-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hammerjack-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhammerjack-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3317579}},{"tool":"search_jobs","arguments":{"company":4483224,"detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3317579},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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