{"id":3178021,"url":"https://alion.io/job/hanna-interpreting-services-talent-administrative-coordinator","title":"Talent Administrative Coordinator","company":{"id":4421053,"name":"Hanna Interpreting Services","domain":"hannais.com","url":"https://alion.io/company/hannais","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Manatal","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Spring Valley, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":23,"max":24,"currency":"USD","period":"hour","gross":null,"usd_annual":48000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-23T20:29:57Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-11-03T19:20:37Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"Job Summary\nHanna Interpreting Services is seeking a highly organized and detail-oriented Talent Administrative Coordinator to support the administrative needs of the Talent Department.\nThis role will provide support across Talent Acquisition, Talent Compliance, and Talent Engagement, with a strong emphasis on compliance. The Talent Administrative Coordinator will help ensure interpreter records, documentation, background checks, certifications, and other compliance requirements are complete, accurate, and up to date.\nThe ideal candidate is organized, comfortable managing multiple priorities, strong with follow-up, and willing to take ownership of administrative tasks from start to finish.\nPay: $23-$24.00 per hour\nWork Location: Hybrid - (Onsite for 1 week/Month), (Onsite for the first 90 days)\nWith Competitive Full Time Employee Benefits\nDuties and Responsibilities\nCompliance Support\nProvide day-to-day administrative support for interpreter compliance requirements.\nTrack required interpreter documentation, certifications, background checks, clearances, and expiration dates.\nFollow up with interpreters regarding missing, incomplete, or expired documentation.\nReview submitted documentation for completeness and accuracy.\nMaintain accurate and organized interpreter compliance records.\nAssist with customer-specific compliance requirements and credentialing.\nMonitor upcoming expirations and proactively communicate with interpreters to prevent compliance gaps.\nUpdate interpreter profiles and internal systems as documentation is received.\nEscalate compliance concerns or outstanding requirements when appropriate.\nAssist with compliance reports and audits as needed.\nTalent Department Administrative Support\nProvide administrative support across the Talent Department, including Talent Acquisition, Talent Compliance, and Talent Engagement.\nAssist with maintaining and updating interpreter profiles, records, and documentation.\nSupport candidate and interpreter pipelines by ensuring information is accurate and current.\nAssist with onboarding and follow up with candidates who have outstanding requirements.\nMonitor department communication channels and assist with responding to or routing inquiries.\nMake outbound calls and send follow-up communications when needed.\nAssist with scheduling, data entry, reporting, document management, and other administrative tasks.\nHelp maintain organized Talent Department files, trackers, and systems.\nSupport special projects and department initiatives as assigned.\nWork closely with Talent leadership to identify outstanding tasks and ensure timely follow-through.\nSkills and Qualifications\nStrong organizational and time-management skills.\nExcellent attention to detail and accuracy.\nStrong written and verbal communication skills.\nComfortable making outbound calls and following up consistently.\nAbility to manage multiple tasks and priorities at the same time.\nStrong computer skills and ability to learn new systems quickly.\nComfortable working with spreadsheets, reports, databases, and document-management systems.\nAbility to handle confidential information professionally.\nStrong sense of accountability and follow-through.\nAbility to work independently while also collaborating with a team.\nPrevious administrative, compliance, recruiting, HR, or credentialing experience is preferred.","description_format":"text","description_chars":3354,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Translation Services"],"lifecycle":[{"event":"open","at":"2026-10-23T20:29:57Z"}],"visa":[],"liveness":{"score":74,"band":"hot","label":"Hiring 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