{"id":2198284,"url":"https://alion.io/job/harbor-global-executive-assistant","title":"Executive Assistant","company":{"id":1778030,"name":"Harbor Global","domain":"harborglobal.com","url":"https://alion.io/company/harbor-global","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":88,"open_postings":7,"ghost_share":0,"stale_share":0.286,"repost_share":0,"time_to_fill_p50_days":63,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":{"label":"EST","utc_offset_min":-5,"utc_offset_max":-5},"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":55000,"max_usd":119000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":108},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-09T18:26:23Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-11T01:44:53Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Harbor is a PE-backed, global professional services firm of ~1,000 strategists, technologists, and operational specialists. We partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions. As we continue to scale globally, we are seeking a highly capable, proactive, and commercially minded professional to serve as an Executive Assistant. \nThis role is ideal for someone who thrives in a fast-paced, high-growth environment and is equally comfortable owning operational execution and acting as a trusted strategic partner to executives. The scope is broad, the exposure is significant, and the impact is meaningful. This is not a purely administrative role. It requires judgment, discretion, commercial awareness, and the ability to anticipate needs in a dynamic environment. \nThis is first and foremost a senior executive support role. Success requires exceptional execution of the fundamentals-calendar, travel, meeting preparation, communication, and follow-through-combined with the judgment and business awareness to act as a proactive partner to the executives supported. This is a remote position, but we require someone located in Eastern Standard Time (EST) or Mountain Standard Time (MST) in the United States (to provide the necessary coverage). \nKey Responsibilities: \nExecutive Support: \nProvide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and often competing priorities across multiple executives \nProactively manage competing priorities across multiple executives, exercising sound judgment regarding urgency, sequencing, and trade-offs. \nMaintain a holistic view of executives' commitments and priorities, identifying conflicts and ensuring critical matters receive appropriate attention. \nManage complex calendars and scheduling across multiple executives, geographies, and time zones. \nCoordinate domestic and international travel, including complex itineraries and last-minute changes. \nEnsure supported executives are fully prepared for internal and external meetings, proactively coordinating agendas, materials, context, logistics, and follow-up. \nManage expense reporting and administrative documentation \nDraft correspondence and internal communications \nStrategic Partnership: \nAct as a trusted partner to executives, anticipating priorities and proactively managing competing demands \nStrong executive presence and judgment, with the ability to represent senior leaders professionally with clients, Board members, investors, and internal stakeholders \nSupport planning and tracking of key initiatives and business objectives \nHelp prepare leaders for meetings and client engagements \nMaintain visibility into strategic priorities and ensure follow-through on action items \nServe as a discreet and highly confidential gatekeeper \nCross-Functional Coordination: \nInterface with senior stakeholders across the UK, US, and global teams \nHelp drive operational alignment between leadership and execution teams \nSupport special projects and transformation initiatives as required \nExperience & Qualifications: \nExperience in professional services, consulting, legal, financial services, or another complex client-service environment or high-growth environment \n5+ years of progressive executive support experience, including direct support of C-suite or senior executives. \nDemonstrated experience independently managing complex calendars, travel, meeting preparation, communications, and competing priorities. \nExperience simultaneously supporting multiple senior executives strongly preferred. \nExperience in a PE-backed, global, or rapidly scaling organization is advantageous. \nProven ability to operate independently with sound judgment and limited day-to-day direction. \nDemonstrated discretion handling highly confidential and sensitive information. \nStrong executive presence and ability to interact credibly with senior internal and external stakeholders. \nSkills & Attributes: \nDemonstrated ability to anticipate executive needs, identify issues before they become problems, and independently determine appropriate next steps. \nHighly organized with exceptional attention to detail \nStrategic thinker with strong execution capability \nExcellent written and verbal communication skills \nStrong interpersonal skills and executive presence \nCalm under pressure and able to manage competing priorities \nComfortable operating independently while partnering cross-functionally \nDesirable: \nExperience in a PE-backed or scaling organization \nExperience supporting board-level or C-suite executives \nRequirements: \nStandard working hours: 8:30am - 5:30pm EST (flexibility required to support senior leadership as needed). \nProficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams) \nExperience in a similar office administration, facilities, operations, or executive support role \nAbout Us:\nHarbor is the preeminent provider of expert services across strategy, legal technology, operations, and intelligence. Our globally integrated team of 900+ strategists, technologists, and specialists navigate alongside our clients - leading law firms, corporations, and their law departments - to provide essential resources and invaluable insights. Anchored in a rich heritage of deep knowledge, steadfast relationships, and mutual respect, our unwavering dedication lies in shaping the future of the legal industry and fostering enduring partnerships within our community and ecosystem.\nHarbor is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, civil union status, national origin, ancestry, age, parental status, disabled status, veteran status, or any other legally protected classification, in accordance with applicable law.","description_format":"text","description_chars":5970,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Legal Services"],"lifecycle":[{"event":"open","at":"2026-10-09T20:19:08Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":63,"reasons":["conf:0","win:early"],"computed_at":"2026-10-10T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/harbor-global-executive-assistant","json_url":"https://alion.io/job/harbor-global-executive-assistant.json","meta":{"generated_at":"2026-10-11T02:30:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4020,"day_limit":5000,"remaining_today":980,"minute_limit":60,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1778030},"rest":"https://alion.io/mcp/rest/get_company?id=1778030"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fharbor-global-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fharbor-global-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fharbor-global-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/harbor-global-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fharbor-global-executive-assistant"}]}