{"id":4292843,"url":"https://alion.io/job/harbor-global-office-administration-lead","title":"Office Administration Lead","company":{"id":1778030,"name":"Harbor Global","domain":"harborglobal.com","url":"https://alion.io/company/harbor-global","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":80,"open_postings":5,"ghost_share":0,"stale_share":0.6,"repost_share":0,"time_to_fill_p50_days":63,"computed_at":"2026-11-15T07:52:55Z"}},"role":"Legal","role_family":"Legal","seniority":"lead","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["London, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-11-13T22:25:23Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-15T05:20:16Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Harbor is a PE-backed, global professional services firm of ~1,000 strategists, technologists, and operational specialists. We partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions.As we continue to scale globally, we are seeking a highly capable, proactive, and commercially minded professional to serve as our Office Administration Lead for our UK regional offices. This role will be based in London . \nThis role is ideal for someone who thrives in a fast-paced, high-growth environment and is equally comfortable owning operational execution.You will be responsible for ensuring our offices operate at a best-in-class standard. This is not a purely administrative role. It requires judgment, discretion, commercial awareness, and the ability to anticipate needs in a dynamic environment. This works hybrid from our London, England office (4 days per week in office).\nKey Responsibilities: \nServe as the operational lead and administrative support for the UK regional offices ensuring a seamless and professional experience for employees, clients, and visitors. \nOffice Operations & Facilities \nOversee day-to-day office operations to ensure a smooth, high-functioning workspace \nAct as primary liaison with building management, landlords, and service providers \nManage office vendors, maintenance, and facilities matters \nEnsure compliance with UK workplace standards and health & safety requirements \nMaintain oversight of supplies, equipment, and office needs \nWorkplace Experience \nAct as the first point of contact for guests and clients, ensuring a professional and welcoming environment \nOversee room bookings, shared spaces, and office logistics \nCoordinate in-office events, leadership meetings, and high-traffic days \nSupport planning and execution of employee engagement and social events \nContinuously improve the office environment and employee experience \nOperational Coordination \nPartner with Talent, IT, Finance, and Operations teams to support onboarding, offboarding, and general office needs \nRedirect invoices and correspondence appropriately \nSupport internal communications relating to office matters \nProvide ad hoc administrative support to UK-based leaders and teams, such as preparing documents or meeting materials based on business needs \nAssist with expense submissions as needed \nIdentify process improvements and implement scalable solutions as the company grows \nExperience & Qualifications: \nSkills & Attributes \nHighly organised with exceptional attention to detail \nProactive self-starter who anticipates needs rather than reacts to them \nStrategic thinker with strong execution capability \nExcellent written and verbal communication skills \nStrong interpersonal skills and executive presence \nCalm under pressure and able to manage competing priorities \nComfortable operating independently while partnering cross-functionally \nDesirable \nExperience in a PE-backed or scaling organisation \nKnowledge of UK Health & Safety requirements (First Aid certification beneficial) \nRequirements: \nBased in the London office 4 days per week \nStandard working hours: 8:30am - 5:30pm \nProficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams) \nExperience in a similar office administration, facilities, operations, or executive support role \nAbout Harbor:\nHarbor is the leading provider of professional and technology services to the legal industry, encompassing strategy, technology, operations, and intelligence. With a global team of nearly 1,000 professionals, Harbor works with more than 80% of Global 200 law firms and close to 600 corporate law departments to optimize performance and enable business and digital transformation. Headquartered in Chicago, the company has offices in London, Belfast, Moncton, and Sydney.\nHarbor, a BayPine LP portfolio company, is advancing its next phase of growth by broadening its technology, data, and managed services capabilities across the legal sector. For more information, visit www.harborglobal.com.\nHarbor is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, civil union status, national origin, ancestry, age, parental status, disabled status, veteran status, or any other legally protected classification, in accordance with applicable law.","description_format":"text","description_chars":4500,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Legal Services","Management Consulting","Legal Software"],"lifecycle":[{"event":"open","at":"2026-11-13T23:57:12Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":63,"reasons":["conf:2","win:early"],"computed_at":"2026-11-15T07:52:55Z"},"pay":null,"html_url":"https://alion.io/job/harbor-global-office-administration-lead","json_url":"https://alion.io/job/harbor-global-office-administration-lead.json","meta":{"generated_at":"2026-11-15T12:54:20Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3189,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1778030},"rest":"https://alion.io/mcp/rest/get_company?id=1778030"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fharbor-global-office-administration-lead"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fharbor-global-office-administration-lead"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fharbor-global-office-administration-lead"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/harbor-global-office-administration-lead\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fharbor-global-office-administration-lead"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4292843}},{"tool":"search_jobs","arguments":{"company":"harborglobal.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4292843},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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