{"id":1044564,"url":"https://alion.io/job/harborglobal-talent-operations-coordinator","title":"Talent Operations Coordinator","company":{"id":1778030,"name":"Harbor Global","domain":"harborglobal.com","url":"https://alion.io/company/harbor-global","size_band":"501-1000","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"hiring_geo_confidence":"structured","locations":["Moncton, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":63000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":147},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-18T19:54:59Z","employer_posted_date":"2026-09-18","last_verified_at":"2026-09-23T18:28:38Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Harbor is seeking a proactive and detail-oriented Talent Operations Coordinator to join our team on a fixed-term basis to provide maternity leave coverage. This role is ideal for an HR professional who thrives in a fast-paced, high-growth environment and enjoys supporting Talent Operations across multiple regions. As a key member of the Talent team, you will help ensure Talent processes run smoothly and efficiently while delivering a consistent and positive employee experience. You will collaborate closely with Talent, IT, and Finance teams globally, gaining exposure to international processes and supporting Talent operations across North America and other international regions. This hands-on operational role requires exceptional organization, attention to detail, sound judgment, and the ability to manage multiple priorities effectively. \nOffice Requirement: \nThis position is based in Moncton, New Brunswick, and requires employees to work at least three (3) days per week in the Moncton office, with the remaining two (2) days worked remotely. Candidates must be able to reliably commute to the Moncton office to support onboarding activities, employee services, workplace operations, and health and safety responsibilities. \nFixed-Term Contract (Maternity Cover): \nThis position is offered as a fixed-term contract to provide maternity leave coverage for a defined period. The contract will commence and conclude on agreed-upon dates in accordance with business requirements and applicable Canadian employment legislation. \nShould the maternity leave period be extended, there may be an opportunity to extend the contract, subject to business needs and mutual agreement. The successful candidate will receive all statutory benefits and protections applicable under local employment legislation.\nResponsibilities: \nEmployee Lifecycle (Onboarding, Offboarding & Employee Changes): \nSupport end-to-end onboarding, offboarding, and employee lifecycle activities across multiple regions. \nCoordinate onboarding activities, including: Employment contracts and documentation, Welcome communications, New hire gifts, System setup coordination, Buddy assignments, Orientation sessions, Onboarding feedback surveys \nServe as a point of contact for new hires before and during onboarding. \nSupport hybrid office onboarding in Moncton and Chicago, including: Building access and security badges, Workspace setup, Parking arrangements, Related office logistics \nEnsure employee data is accurately recorded and maintained in HR systems. \nCoordinate background checks and pre-employment screening. \nManage offboarding activities, including documentation, manager checklists, exit meetings, and system access removal. \nBenefits & Leave Administration: \nSupport administration of employee benefits programs, including enrollments, changes, renewals, and terminations. \nRespond to employee benefits inquiries and escalate complex issues as required. \nCoordinate leave administration activities, including: Leave tracking, Reporting, Employee communication, Return-to-work processes \nMaintain accurate leave records and ensure compliance with applicable policies and regulations. \nReconcile monthly U.S. and Canadian benefits invoices to support billing accuracy. \nParticipate in regular broker account review calls and coordinate follow-up actions. \nCoordinate Group RRSP enrollment activities and maintain the associated governance framework. \nSystems & Data Management: \nMaintain accurate and up-to-date employee records across Talent systems. \nSupport HR data audits and reporting activities. \nMonitor data quality and ensure consistency across systems. \nPrepare reports and assist with data analysis as needed. \nEmployee Support, Operations & Compliance: \nAct as a key point of contact for employee inquiries in Canada. \nMonitor and manage shared Talent inboxes, ensuring timely responses. \nPrepare standard employment-related documentation, including leave and employment change letters. \nSupport payroll administration through monthly data validation and reconciliation activities. \nManage the monthly Spot Awards nomination process through Microsoft Forms. \nMaintain Talent Operations content on the company intranet, including: Total Rewards information, Employee handbooks, Health & Safety materials \nMaintain the Moncton Health & Safety program and related policies in partnership with WorkSafeNB. \nServe as the Moncton Health & Safety Representative. \nConduct Health & Safety orientations for new hybrid employees. \nComplete monthly workplace inspections and maintain required workplace postings. \nRespond to health and safety inquiries. \nSupport the Talent team with Canadian employment-compliance questions using available resources. \nTriage and route inquiries received through the shared Talent inbox. \nProcess Improvement & Operational Excellence: \nFollow established Talent Operations processes and checklists to ensure consistency and compliance. \nSupport updates to policies, handbooks, and process documentation. \nIdentify opportunities to improve operational efficiency and employee experience. \nProvide cross-regional operational support as needed to ensure global team coverage. \nQualifications: \n1-3 years of experience in an HR, Talent Coordination, or administrative role. \nExperience working in a professional services, corporate, or fast-paced environment. \nStrong organizational skills and exceptional attention to detail. \nExcellent written and verbal communication skills. \nAbility to manage multiple priorities and meet deadlines. \nProactive, dependable, and accountable with a strong sense of ownership. \nProficiency with Microsoft Office Suite, including: Outlook, Excel, Word, PowerPoint, and Teams \nAbility to handle confidential and sensitive information with discretion. \nAbility to work in a hybrid environment and attend the Moncton office at least three days per week. \nPreferred Qualifications: \nExperience supporting international or multi-region teams. \nKnowledge of Canadian employment practices, benefits administration, and payroll processes. \nExperience using HR systems such as Workday or similar platforms. \nExperience in a high-growth, scaling, or private equity-backed organization. \nAbility to anticipate business needs and proactively identify solutions. \nStrong stakeholder management and interpersonal skills. \nUnderstanding of broader Talent and HR market trends and best practices. \nIdeal Candidate Profile: \nThe ideal candidate is a highly organized, operationally focused HR professional who enjoys creating efficient processes, ensuring data accuracy, and delivering exceptional employee support. They are comfortable working independently, managing multiple priorities, and collaborating with stakeholders across regions while maintaining professionalism, confidentiality, and a service-oriented mindset.\nAbout Us:\nHarbor is the preeminent provider of expert services across strategy, legal technology, operations, and intelligence. Our globally integrated team of 900+ strategists, technologists, and specialists navigate alongside our clients - leading law firms, corporations, and their law departments - to provide essential resources and invaluable insights. Anchored in a rich heritage of deep knowledge, steadfast relationships, and mutual respect, our unwavering dedication lies in shaping the future of the legal industry and fostering enduring partnerships within our community and ecosystem.\nHarbor is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, civil union status, national origin, ancestry, age, parental status, disabled status, veteran status, or any other legally protected classification, in accordance with applicable law.","description_format":"text","description_chars":7863,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Financial Services"],"lifecycle":[{"event":"open","at":"2026-09-18T21:20:01Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":4,"expected_fill_days":63,"reasons":["conf:0","win:early","comp:junior"],"computed_at":"2026-09-23T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/harborglobal-talent-operations-coordinator","json_url":"https://alion.io/job/harborglobal-talent-operations-coordinator.json","meta":{"generated_at":"2026-09-23T22:20:45Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}