{"id":2789048,"url":"https://alion.io/job/hargrove-engineers-constructors-turnaround-administrative-coordinator","title":"Turnaround Administrative Coordinator","company":{"id":1959309,"name":"Hargrove Engineers & Constructors","domain":"hargrove-epc.com","url":"https://alion.io/company/hargrove-epc","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Gonzales, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":62000,"max_usd":124000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1667},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-15T00:00:00Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-22T00:57:42Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"What You'll Be Doing\nJob Summary: Generally responsible for assisting Leaders and Project Managers with all aspects of administrative duties. This work will be performed under close supervision.\nPrimary responsibilities will include but are not limited to:\nPreparing organizational charts, correspondence, transmittals and proposals.\n\nRegistering for conferences and exhibits including assuring that displays, promotional items, etc. are delivered and set up as needed.\n\nTracking charitable contribution requests received by the company including obtaining Leader approval, preparation of check requests and transmittals.\n\nScheduling participants for company sponsored events assuring that all arrangements are made.\n\nPreparing company mailings, labels, etc.\n\nObtaining quotes or scheduling travel, conference calls and/or video conferences.\n\nAssisting in meeting scheduling and ensuring proper arrangements are made.\n\nPreparing meeting notes for Leader approval.\n\nPreparing presentations and other client related information.\n\nSubmitting announcements and other company related information to appropriate publications.\n\nCoordinating company events, holiday gatherings, community involvement, associate retreats, etc.\n\nProviding scanning, copying, faxing, and filing services for Resource Leaders and Project Managers.\n\nExecution of special projects. This position offers a highly competitive compensation package, including paid time off, health insurance benefits, and matching retirement contributions.\n\nIdeal Background\nEducation: High School Diploma or equivalent is required. Advanced coursework is preferred.\nCertification: No certification is required for this position.\nExperience: This position requires up to 5 years of relevant experience in administrative and clerical services in a professional office environment.\nKnowledge, Skills, & Abilities Required:\nKnowledge and application of company standards.\n\nKnowledge of office administration procedures.\n\nProficient in the use of Microsoft Word, Excel and Outlook and other software as needed.\n\nAttention to detail.\n\nExcellent proofreading and grammar.\n\nAbility to communicate effectively, both verbal and written.\n\nAbility to maintain confidentiality in all areas.\n\nAbility to work in a fast-paced environment with extreme multi-tasking.\n\nAbility to prioritize effectively.\n\nAbility to develop reports.\n\nAbility to maintain effective working relationships with teammates, clients, and vendors.\n\nAbility to listen and ascertain the needs of teammates and clients\n\nAbility to find and communicate accurate information concerning Hargrove services and capabilities.\n\nPhysical Requirements:\nAbility to sit, stand, or walk for long periods of time.\n\nHargrove Culture\nWe work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.\nOur safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.\nAs a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.\nEqual Opportunity Employment Statement\nHargrove is an Equal Opportunity/AffirmativeAction employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.\nHargrove is a drug-free workplace.\nThe selected candidate must be authorized to work in the United States.","description_format":"text","description_chars":3968,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Company events","Health insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Petroleum & Mining Engineering","Engineering Services","Construction"],"lifecycle":[{"event":"open","at":"2026-10-17T18:12:13Z"}],"visa":[],"liveness":{"score":87,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.874,"p_room":1,"age_days":6,"expected_fill_days":20,"reasons":["conf:3","velocity","win:early","comp:brand"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/hargrove-engineers-constructors-turnaround-administrative-coordinator","json_url":"https://alion.io/job/hargrove-engineers-constructors-turnaround-administrative-coordinator.json","meta":{"generated_at":"2026-10-22T05:55:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":527,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1959309},"rest":"https://alion.io/mcp/rest/get_company?id=1959309"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhargrove-engineers-constructors-turnaround-administrative-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhargrove-engineers-constructors-turnaround-administrative-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhargrove-engineers-constructors-turnaround-administrative-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hargrove-engineers-constructors-turnaround-administrative-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhargrove-engineers-constructors-turnaround-administrative-coordinator"}]}