{"id":1676554,"url":"https://alion.io/job/hargrove-epc-document-controller","title":"Document Controller","company":{"id":1959309,"name":"Hargrove Engineers & Constructors","domain":"hargrove-epc.com","url":"https://alion.io/company/hargrove-epc","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Port Arthur, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":81000,"max_usd":158000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2450},"experience_years_min":6,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-01T00:00:00Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-03T11:18:15Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"What You'll Be Doing\nJob Scope: Generally responsible for project administration including overall planning, tracking and documentation of one or several projects from the project proposal phase to the project closeout phase. Projects are typically outlined with specific guidelines and procedures. This position is also responsible for overall department support, including but not limited to the leader and project managers for the specific discipline assigned to. This work will be performed under general supervision.\nPrimary responsibilities will include but are not limited to:\nAssisting in Deltek Vision Resource Planning and producing reports.\n\nPreparation of project organizational charts.\n\nPreparation of project correspondence and transmittals.\n\nPreparation of project mailings and labels.\n\nEntering and maintaining current client contact information in both Deltek Vision and Microsoft Outlook.\n\nUtilizing technical writing skills to assist in creating and preparing proposals and other technical documents, as well as proofing of technical documents.\n\nScheduling project and client meetings and arrangements.\n\nPreparation and distribution of project meeting notes.\n\nPreparation of client and project presentations.\n\nExecution of special projects.\n\nProviding scanning, copying, faxing, and filing services for project related information.\n\nMaintaining professional appearance of meeting spaces.\n\nIdeal Background\nEducation: High School Diploma or equivalent is required. Advanced coursework is highly preferred.\nCertification: No certification is required for this position.\nExperience: This position requires 6 or more years of experience in providing administrative support, preferably in an industrial engineering environment.\nRequired Knowledge, Skills, and Abilities:\nKnowledge and application of company standards.\n\nKnowledge and application of office administration procedures.\n\nProficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.\n\nProficient in the use of Newforma, Deltek Vision and other software as needed.\n\nExtreme attention to detail.\n\nExcellent proofreading and grammar.\n\nAbility to communicate effectively, both verbal and written.\n\nAbility to maintain confidentiality in all areas.\n\nAbility to work in a fast paced environment with extreme multi-tasking.\n\nAbility to prioritize effectively.\n\nAbility to accurately develop reports.\n\nAbility to maintain effective working relationships with teammates, clients, and vendors.\n\nAbility to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.\n\nAbility to find and communicate accurate information.\n\nAbility to work flexible hours as needed.\n\nPhysical Requirements:\nAbility to sit, stand or walk for long periods of time.\n\nHargrove Culture\nWe work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.\nOur safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.\nAs a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.\nEqual Opportunity Employment Statement\nHargrove is an Equal Opportunity/AffirmativeAction employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.\nHargrove is a drug-free workplace.\nThe selected candidate must be authorized to work in the United States.","description_format":"text","description_chars":4052,"description_truncated":false,"requirements":{"experience_years_min":6,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-02T08:46:10Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":2,"expected_fill_days":30,"reasons":["conf:9","win:early","comp:brand"],"computed_at":"2026-10-03T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/hargrove-epc-document-controller","json_url":"https://alion.io/job/hargrove-epc-document-controller.json","meta":{"generated_at":"2026-10-04T00:21:07Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":299,"day_limit":5000,"remaining_today":4701,"minute_limit":60,"resets_at":"2026-10-05T00:00:00Z"}}}