Technical Services Project Controls, Billing Specialist

Job Description:

• Provide project controls functions for project setup, change order management, invoicing, receivables, and administration under general supervision
• Set up projects in accordance with client requirements outlined in Purchase Orders/Work Orders or as directed by clients
• Process change orders
• Prepare cost reports upon request
• Bill clients according to billing schedules
• Review teammate hours against client timesheets, resolve discrepancies, and make corrections
• File client invoices and backup documents electronically
• Upload invoices into third-party systems
• Review teammate expense reports for billing accuracy
• Monitor project costs to ensure purchase orders are not exceeded
• Follow up on accounts receivable

Requirements:

• High School Diploma or equivalent is required
• Bachelor of Science degree is highly preferred
• No certification is required for this position
• Up to 5 years of administration or billing experience
• Knowledge and application of company business standards and good practices
• Working knowledge of billing clients and verifying timesheets
• Ability to work in a fast-paced environment
• Extreme attention to detail
• Understanding of existing and potential customer deliverable expectations and preferences
• Ability to set priorities
• Ability to be discreet in dealing with sensitive situations and maintain confidentiality in all areas
• Confident with using business management software
• Excellent listening and communication skills, both verbal and written
• Ability to listen and ascertain the needs of teammates
• Proficient in the use of Microsoft Office
• Ability to lift and carry in excess of 25 lbs.
• The selected candidate must be authorized to work in the United States

Benefits:

• Paid holidays
• Personal paid time off
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• 401(k)
• Comprehensive benefits package for eligible Teammates
• 100% Teammate-owned company