{"id":1643651,"url":"https://alion.io/job/harmon-scrap-metal-administrative-clerk","title":"Administrative Clerk","company":{"id":3854175,"name":"Harmon Scrap Metal","domain":"harmonscrapmetal.com","url":"https://alion.io/company/harmon-scrap-metal","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cornersville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":63000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-06-15T18:44:55Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-27T07:52:25Z","board_verified":true,"closed_at":null,"days_open":133,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":133},"description":"Description\nPOSITION SUMMARY\nThe Administrative Clerk supports daily operations across multiple locations. This role is responsible for accurate invoicing, administrative coordination, reconciliation of shipping and receiving activities, customer account support, and serving as a key resource for operations and software-related processes. The position plays a critical role in maintaining data accuracy, operational efficiency, and strong communication across teams and customers.This role is highly collaborative and requires a high attention to detail and exceptional communication skills.\nABOUT HARMON SCRAP METAL\nHarmon Scrap Metal is a family-owned and operated scrap metal recycling company committed to providing quality customer service with unmatched integrity. Our mission is to empower people to recycle the past and impact the future. By holding strong to our core values we hire individuals who are accountable, disciplined, adaptable, trustful and in alignment with our vision to be the partner of choice in the scrap metal industry. So, if you want to be part of an expanding company with immense opportunities for growth, you will love it here!\nRequirements\nKey Responsibilities\nInvoicing & Documentation\nGenerate and process daily invoices for all shipped materials across multiple locations\nEnsure accuracy of weights, pricing, and contract terms in all invoices\nMaintain organized records of invoices and supporting documentation\nCustomer Accounts & Sales Support\nSet up and maintain new customer accounts\nServe as a primary point of contact for customer accounts\nEnter and maintain customer pricing as directed by the Sales Team\nRespond to customer and consumer inquiries related to invoicing, payments, and reporting\nOccasionally deliver checks or requested materials to customers as directed by the Sales Team\nAccounts Payable & Auditing\nAudit all payable tickets for accuracy prior to processing payments\nEnsure proper documentation and approvals are in place before payment issuance\nMaintain strict confidentiality of all financial and customer data\nAdministrative Support\nPerform general administrative duties including data entry, filing, and document management\nAssist with interoffice communication between yard locations and the owner’s office\nPrepare reports and summaries as needed\nAttend and actively participate in internal meetings and required training\nSales Contract Support\nAssist operations with the creation, tracking, and maintenance of sales contracts\nVerify contract details align with shipments and invoicing\nCommunicate discrepancies to appropriate personnel\nShipping & Receiving Reconciliation\nReconcile shipping and receiving data to ensure accuracy between scale tickets, invoices, and system records\nInvestigate and resolve discrepancies in coordination with yard staff and management\nMaintain accurate logs of all reconciliations\nOperational Support\nProvide clerical support to operations teams for error correction and data adjustments\nAct as a resource for resolving administrative and documentation issues across locations\nSoftware Point of Contact\nServe as the primary point of contact for the scrap buying/software system\nTroubleshoot basic issues and escalate when necessary\nAssist with training and onboarding staff on system usage\nEnsure data integrity within the software platform\nCulture & Team Engagement\nEngage in and promote activities that support a positive facility culture\nAssist in organizing and executing team-building activities, training sessions, and employee events\nGeneral Responsibilities\nMaintain confidentiality of all financial, operational, and customer data\nPerform other related duties as assigned by management\nQualifications\nHigh school diploma or equivalent required\n2+ years of administrative or clerical experience (industrial, logistics, or recycling industry preferred)\nStrong attention to detail and accuracy\nProficiency in Microsoft Office (Excel, Word, Outlook)\nExperience with ERP or scrap management software is a plus\nAbility to manage multiple tasks across multiple locations\nStrong communication, organization, and problem-solving skills\nKey Competencies\nOrganization and time management\nData accuracy and reconciliation\nCustomer service and communication\nProblem-solving and initiative\nSystems and process orientation\nAbility to stay motivated and maintain a positive attitude\nPerks & Benefits\nCompetitive pay based on experience\nPaid time off and holidays\nHealth benefits (medical, dental, vision)\nOngoing training and development\nCompany-supported team events and activities\nPHYSICAL REQUIREMENTS\nProlonged periods sitting at a desk and working on a computer\nRequires ability to occasionally lift up to 25lbs\nCOMMITMENT TO DIVERSITY As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Harmon Scrap Metal recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.\nSalary Description\n$ 20.00","description_format":"text","description_chars":5311,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-01T22:43:48Z"}],"visa":[],"liveness":{"score":6,"band":"cold","label":"Long shot","p_open":1,"p_active":0.216,"p_room":0.28,"age_days":133,"expected_fill_days":24,"reasons":["conf:2","win:tail","crowd:junior"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/harmon-scrap-metal-administrative-clerk","json_url":"https://alion.io/job/harmon-scrap-metal-administrative-clerk.json","meta":{"generated_at":"2026-10-27T09:23:05Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":10519,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3854175},"rest":"https://alion.io/mcp/rest/get_company?id=3854175"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fharmon-scrap-metal-administrative-clerk"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fharmon-scrap-metal-administrative-clerk"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fharmon-scrap-metal-administrative-clerk"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/harmon-scrap-metal-administrative-clerk\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fharmon-scrap-metal-administrative-clerk"}]}