{"id":3605636,"url":"https://alion.io/job/harvard-university-coordinator-for-academic-programs","title":"Coordinator for Academic Programs","company":{"id":241,"name":"Harvard University","domain":"harvard.edu","url":"https://alion.io/company/harvard-university","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":15,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":29,"computed_at":"2026-11-08T05:47:12Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cambridge, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-02T08:53:28Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-08T22:29:37Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.\nWhy join the Harvard Radcliffe Institute?\nThe Radcliffe Institute for Advanced Study at Harvard University, known colloquially as Harvard Radcliffe Institute, is one of the world’s leading centers for interdisciplinary exploration. We bring together students, scholars, artists, and practitioners to pursue curiosity-driven research, expand human understanding, and grapple with questions that demand insight from across disciplines.\nThe Fellowship Program annually supports the work of 50 leading artists and scholars. Academic Ventures fosters collaborative research projects and sponsors lectures and conferences that engage scholars with the public. The Schlesinger Library documents the lives of American women of the past and present for the future, furthering the Institute's commitment to women, gender, and society. The Emerging Leaders Program is a youth leadership development program partnering local high school sophomores with Harvard undergraduates in a mentoring relationship.\nThe Institute’s work is shaped by its history as the former Radcliffe College-a school founded to ensure that the standard of education embodied in Harvard was accessible to women, who were then excluded from the University. But the legacy of Radcliffe College is not simply coeducation at Harvard; it is the recognition that universities will always be greater when they draw wisdom and talent from the widest possible pool.\nTake a look at this video to get different staff perspectives on working at Harvard Radcliffe Institute!\n Reporting to the Associate Dean for Academic Programs, the Coordinator for Academic Programs provides high-level administrative, programmatic, and project coordination support for the Academic Programs Office. The position manages complex and confidential administrative responsibilities while coordinating academic initiatives and cross-functional projects that advance Radcliffe’s mission and strategic priorities.\nWorking in an environment with multiple and competing priorities, the Coordinator anticipates needs, organizes information, monitors deadlines, supports decision-making, and facilitates communication among faculty, students, staff, Institute offices, and University partners. The position requires strong judgment, organization, attention to detail, discretion, and the ability to move projects forward collaboratively.\nJob-Specific Responsibilities:\nAdministrative Support - Approximately 50%\nProvides comprehensive administrative support to the Associate Dean for Academic Programs, including calendar management, meeting coordination, travel arrangements, preparation of briefing materials, and follow-up on commitments.\n\nCoordinates meetings and activities for faculty advisory councils, working groups, student engagement groups, and other academic committees; prepares agendas and materials, records minutes, and tracks follow-up items.\n\nServes as a key point of contact for the Academic Programs Office and supports effective communication among faculty, students, staff, Institute offices, and University partners.\n\nMaintains office systems, records, calendars, faculty appointment information, shared files, and the Academic Programs Office SharePoint site.\n\nSupports routine financial and administrative operations, including expense reporting, purchasing card transactions, budget monitoring, and reconciliation of assigned accounts.\n\nDrafts correspondence, memoranda, reports, presentations, and other materials; handles confidential information with discretion and performs related administrative duties as assigned.\n\nProject and Program Coordination - Approximately 50%\nSupports the Associate Dean and program directors in planning and coordinating academic priorities, strategic initiatives, and cross-programmatic projects.\n\nOrganizes and maintains project plans, timelines, deliverables, action-item trackers, and other tools to support the successful completion of assigned initiatives.\n\nCoordinates projects and workflows across academic departments, programs, Institute offices, and University partners, ensuring that information, decisions, and materials move forward in a timely manner.\n\nMonitors project progress, deadlines, dependencies, risks, resource needs, and outstanding issues; provides updates and identifies matters requiring attention or escalation.\n\nSupports annual and multi-year planning, faculty engagement efforts, student engagement initiatives, evaluations, and reporting by gathering information, conducting research, and preparing analyses, briefings, and recommendations.\n\nAssists with project and program communications, assessment, documentation, and continuous improvement related to Academic Programs Office initiatives.\n\nSupervisory Responsibilities:\nN/A\nWorking Conditions:\nWork is performed primarily in a professional academic and administrative office environment, with regular interaction with faculty, students, staff, senior leaders, Institute offices, and University partners.\nThe position operates in a high-profile, collaborative, and deadline-driven setting with multiple and competing priorities.\nThe work environment includes frequent meetings, ongoing communication, interruptions, and the need to handle confidential information with discretion and sound judgment.\nOccasional work outside standard business hours may be required to support meetings, programs, events, or time-sensitive academic initiatives.\nPhysical Requirements:\nThe demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nWork is primarily performed in an office environment and requires extended periods of sitting and working at a computer, with regular use of a keyboard, mouse, telephone, and other office equipment.\nWork involves extended periods of concentration, managing multiple tasks, and responding to frequent interruptions and changing priorities.\nRequires the ability to communicate effectively in person, by telephone, and through electronic platforms.\nRegularly moves throughout the office, Institute facilities, and campus to attend meetings, coordinate events, and collaborate with faculty, students, staff, and University partners.\nMay occasionally lift, carry, or transport office supplies, meeting materials, files, or equipment weighing up to approximately 40 pounds.\nMay require occasional standing, walking, bending, reaching, or setting up materials for meetings and events.\nFlexibility to adjust work schedule will be required. \nBasic Qualifications:\nBachelor’s degree or an equivalent combination of education, training, and relevant experience.\n\nThree or more years of relevant experience in administrative support, program coordination, project coordination, higher education, or a related office environment. Education beyond high school may count toward relevant experience.\n\nDemonstrated experience coordinating multiple priorities, deadlines, meetings, or projects.\n\nProficiency with Microsoft Office or Microsoft 365 applications, including Word, Excel, PowerPoint, and Outlook.\n\nAbility and willingness to learn and use additional administrative, project-management, financial, and information-management systems.\n\nAdditional Qualifications and Skills:\nThis position requires a team player with a strong customer service orientation and a willingness and ability to work with multiple groups across the Harvard Radcliffe Institute campus providing administrative and project management support in a high-profile environment with tact and diplomacy.\nSuccess in this position is determined by:\nDemonstrated customer service orientation, with the ability to respond to inquiries, anticipate needs, build positive relationships, and provide timely, professional, and solutions-oriented support to internal and external constituents.\n\nExperience coordinating work across multiple departments, programs, offices, or stakeholder groups.\n\nFamiliarity with project-management practices, including maintaining timelines, action-item trackers, work plans, status updates, or related tools.\n\nExperience supporting budgets, expense reporting, purchasing, grants, or financial documentation.\n\nExperience working with faculty, students, senior leaders, external partners, or advisory groups.\n\nExperience with Salesforce, SharePoint, Microsoft Teams, or comparable database, collaboration, or project-management systems.\n\nInterest in and ability to learn new technologies and administrative systems quickly.\n\n Standard Hours/Schedule: 35 hours per week\nVisa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position\nPre-Employment Screening: Identity, Education, Employment\nOther Information:Cover Letter:\nPlease note that cover letters are required for every application for a position at the Radcliffe Institute. Please uploaded as instructed in the online applicationas an additional document.\nInterviews:\nWe will be conducting interviews virtually and might invite finalist candidates for on-campus interviews. We appreciate your understanding and flexibility with our interview process.\nFlex Work Note:\nThis is a hybrid position that requires regular onsite work at Harvard’s Cambridge, Massachusetts campus. Because the role coordinates closely with academic department leaders, faculty, staff, and University partners, regular in-person presence is important to support collaboration, relationship-building, meetings, and the timely coordination of Academic Programs Office initiatives. The specific hybrid schedule will be determined in consultation with the hiring manager.\nAny remote work must be performed from a state in which Harvard is registered to do business: California,* Connecticut, Georgia, Illinois, Massachusetts, Maryland, Maine, New Hampshire, New Jersey, New York, Rhode Island, Virginia, Vermont, or Washington.\nFlexible and remote work arrangements may be discussed in accordance with Harvard’s Flexwork Policy.\n\nWork Format Details\nThis position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.\nSalary Grade and Ranges\nThis position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.\nBenefits\nHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:\nGenerous paid time off including parental leave \nMedical, dental, and vision health insurance coverage starting on day one \nRetirement plans with university contributions \nWellbeing and mental health resources \nSupport for families and caregivers \nProfessional development opportunities including tuition assistance and reimbursement \nCommuter benefits, discounts and campus perks \nLearn more about these and additional benefits on our Benefits & Wellbeing Page.\nEEO/Non-Discrimination Commit...","description_format":"text","description_chars":12811,"description_truncated":true,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Health insurance","Insurance coverage","Parental leave","Professional development","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-11-02T11:44:23Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 176 · green card filings: 21","filings_12m":176,"filings_prev_12m":208,"green_card_filings_12m":21,"median_offered_wage_usd":82830,"route":null,"cap_exempt":true,"checked_at":"2026-11-08T10:45:15+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":5,"expected_fill_days":29,"reasons":["conf:3","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-08T05:47:12Z"},"pay":null,"html_url":"https://alion.io/job/harvard-university-coordinator-for-academic-programs","json_url":"https://alion.io/job/harvard-university-coordinator-for-academic-programs.json","meta":{"generated_at":"2026-11-09T00:14:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":580,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":241},"rest":"https://alion.io/mcp/rest/get_company?id=241"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fharvard-university-coordinator-for-academic-programs"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fharvard-university-coordinator-for-academic-programs"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fharvard-university-coordinator-for-academic-programs"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/harvard-university-coordinator-for-academic-programs\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fharvard-university-coordinator-for-academic-programs"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3605636}},{"tool":"search_jobs","arguments":{"company":"harvard.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3605636},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}