{"id":3972768,"url":"https://alion.io/job/harvard-university-faculty-assistant-iii","title":"Faculty Assistant III","company":{"id":241,"name":"Harvard University","domain":"harvard.edu","url":"https://alion.io/company/harvard-university","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":15,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Education","role_family":"Education","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cambridge, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-09T15:40:18Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-11T15:00:50Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.\nWhy join the Harvard Faculty of Arts and Sciences?\nThe Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.\n Job Summary:\nThe Department of Stem Cell and Regenerative Biology is seeking an experienced, highly professional, collaborative and proactive Faculty Assistant to provide efficient and effective administrative and programmatic support of varying complexity for the department faculty chair and ancillary support for four to five additional faculty members for Harvard-related business. The Faculty Assistant will perform a wide range of advanced, diversified, and confidential administrative duties that are complex in nature and where sound judgment, independent action and a high degree of initiative are required in resolving issues and making recommendations. The Faculty Assistant will determine methods and procedures on new assignments and projects, and will perform administrative duties in areas such as communications with strategic internal and external partners, coordinate high profile meetings, travels and events, initiate and execute specialized projects, as well as provide lab administration services as needed.\nSpecific responsibilities will include:\nDepartment Chair High-level Support\nProvide comprehensive administrative support to the Department Chair, including support for research, teaching, and administrative responsibilities. Use sound judgment and experience to interpret the faculty member’s directions;\nMake independent decisions to triage the demand for the faculty’s time in light of their overall priorities, follow through to ensure each engagement is completed and well executed satisfactorily;\nProvide high level calendar management services to department chair; plan and execute complex travel itineraries both local and international, coordinate visits from strategic internal and external partners across multiple Harvard campuses as well as funders and research collaborators;\nPlan and execute high profile meetings, prepare and disseminate materials and meeting minutes; develop and facilitate schedules for department visitors; process reimbursements, manage all meeting/event logistics including room booking, AV, and catering as needed.\nAssist with report and presentation preparation, including data analysis, generating tables and figures, and editing, assembling, and formatting documents.\nPrint, organize, and transport print materials for courses, meetings, conferences, and events.\nWagers Lab Administration\nManage administrative operations and financial, physical/laboratory, and personnel resources for the Wagers Laboratory;\nSupport lab ordering processes, including submitting orders, account reconciliation, and invoice processing using Buy2Pay;\nWork with department chair to coordinate all research appointments/ re-appointment, including appropriate documentation for initial appointment, monitoring appointment end dates, timely submission of paperwork and work with the investigator to ensure equity in salary determination;\nAnticipate needs of laboratory appointees and investigate and resolve a broad range of personnel issues;\nMay coordinate requests for visas by working with employees, Investigator, and Faculty and Academic Affairs representatives;\nProcess reimbursements for lab members and visitors, orders and invoices;\nCoordinate lab administrative meetings and social events;\nMay interface with vendors and lab members on the purchase of equipment or services and scheduling of delivery or maintenance visits;\nMay be responsible for obtaining permissions and copyright registrations.\nAdditional Administrative Support:\nProvide ancillary community and teaching based support for four to five non-FAS based faculty for Harvard-related business needs on the Cambridge campus including making purchases through Buy2Pay, and assisting with meetings and courses.\nMaintain and update faculty documents (bibliographies, CV, presentations, and/or web pages).\nAssist with printing, organization, maintenance and distribution of didactic materials used in teaching of undergraduate, graduate and medical school courses, and other materials for meetings, conferences, and events.\nAssist with report and presentation preparation, including data analysis, generating tables and figures, and editing, assembling, and formatting documents.\nParticipate in, support, and prioritize a wide range of projects. Initiate projects by determining tasks to be done, identify individuals needed, coordinate meetings, and distribute data, as necessary.\nSupport the Chair and the Executive Director with strategic, administrative, and operational projects as assigned.\nPerform other activities as needed.\nWorking Conditions:\nThis position is primarily on-campus in Cambridge, MA, with four days per week on site generally expected. Flexibility in weekly schedule will be discussed during the interview process.\nBasic Qualifications:\nMinimum of five years of administrative or customer service experience\nAdditional Qualifications and Skills:\nBachelor’s degree preferred. \nStrong organizational and time management skills \nAbility to manage multiple priorities with accuracy and attention to detail \nProfessional written and verbal communication skills \nDiscretion and sound judgment \nAbility to work independently and escalate issues appropriately \nStakeholder coordination \nAbility to directly support multiple faculty simultaneously with a customer-service orientation \nFamiliarity with higher education, research administration, or academic operations preferred \nAbility to handle confidential information with discretion\nAbility to work across teams and with a variety of projects and constituencies \nStrong skills in Word, Excel and PowerPoint required. Experience with Canvas and Concur a plus\n Standard Hours/Schedule: 35 hours per week\nVisa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position\nPre-Employment Screening: Identity\nOther Information: All formal offers will be made by FAS Human Resources\nWork Format Details\nThis position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.\nSalary Grade and Ranges\nThis position is salary grade level 055. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.\nBenefits\nHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:\nGenerous paid time off including parental leave \nMedical, dental, and vision health insurance coverage starting on day one \nRetirement plans with university contributions \nWellbeing and mental health resources \nSupport for families and caregivers \nProfessional development opportunities including tuition assistance and reimbursement \nCommuter benefits, discounts and campus perks \nLearn more about these and additional benefits on our Benefits & Wellbeing Page.\nEEO/Non-Discrimination Commitment Statement\nHarvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.\nHarvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.","description_format":"text","description_chars":9495,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Equity","Health insurance","Insurance coverage","Parental leave","Professional development","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-11-09T16:49:27Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 176 · green card filings: 21","filings_12m":176,"filings_prev_12m":208,"green_card_filings_12m":21,"median_offered_wage_usd":82830,"route":null,"cap_exempt":true,"checked_at":"2026-11-11T07:38:50+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":1,"expected_fill_days":30,"reasons":["conf:0","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-11T05:49:22Z"},"pay":null,"html_url":"https://alion.io/job/harvard-university-faculty-assistant-iii","json_url":"https://alion.io/job/harvard-university-faculty-assistant-iii.json","meta":{"generated_at":"2026-11-11T19:29:45Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":37785,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":241},"rest":"https://alion.io/mcp/rest/get_company?id=241"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fharvard-university-faculty-assistant-iii"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fharvard-university-faculty-assistant-iii"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fharvard-university-faculty-assistant-iii"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/harvard-university-faculty-assistant-iii\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fharvard-university-faculty-assistant-iii"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3972768}},{"tool":"search_jobs","arguments":{"company":"harvard.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3972768},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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