{"id":4230001,"url":"https://alion.io/job/harvard-university-graduate-program-coordinator","title":"Graduate Program Coordinator","company":{"id":241,"name":"Harvard University","domain":"harvard.edu","url":"https://alion.io/company/harvard-university","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":18,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":29,"computed_at":"2026-11-14T05:58:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cambridge, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Oracle ERP","optional":false},{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-11-13T08:54:03Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-14T11:51:32Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.\nWhy join the Harvard Faculty of Arts and Sciences?\nThe Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.\n Job Summary:\nReporting to the Manager of Administration (MoA) with mainly independent responsibilities, the Graduate Program Coordinator serves as the primary administrative point of contact for all graduate students and supports academic and/or student programs for the administrative grouping. The Graduate Program Coordinator will be the direct liaison to the Registrar’s Office, Graduate School of Arts & Sciences, and related Harvard Offices to support the graduate students and help resolve student issues. Additionally, this position may also address, plan and apply for funds to help support events and programs for the professional development of students, and necessary Harvard/Department community-building enriching the program.\nJob-Specific Responsibilities:\nServes as the primary administrative point of contact for graduate students in a department or administrative grouping. May perform some or all of the below duties:\nTracks graduate student progress (requirements fulfilled, prospectus and dissertation chapter submission, status of INCs, completion of exams) on an ongoing basis, reporting findings to DGS.\nContacts students or provides a draft of correspondence, at DGS's request, as needed.\nOversees registration for all students to assure compliance with University policies and procedures.\nMaintains graduate student records\nProvides annual progress letters to all graduate students.\nServes as liaison between graduate students, faculty, advisors, and DGS.\nCoordinates all facets of graduate admissions. Schedules visits for admitted graduate students, and all related events.\nProvides information to prospective graduate students.\nCoordinates fall orientation activities for incoming graduate students.\nServes as liaison between various GSAS offices (Financial Aid, Student Affairs, Registrar, International Office, Fellowships Office).\nMeets with students individually to review policy, remaining requirements, etc.\nSchedules and coordinates all graduate exams (first year presentations, general exams, prospectus meetings, and dissertation defenses.)\nSchedules events for students, including graduate representative lunches with DGS, student appreciation/community building gatherings.\nCreates appointments in PeopleSoft for all Teaching Fellows in RLL and issues HGSU compliant appointment letters.\nOversees several GSAS-wide fellowship application processes for Department (submission of student proposals, review by faculty).\nCoordinates department summer funding requests and fund allocation, GSAS Summer School waivers, and other summer programs.\nSchedules mock interviews for market-ready candidates; monitors job interviews and placements.\nServes as information source regarding graduate fellowships and postdoctoral fellowships.\nEdits/updates text for Departmental and GSAS publications, e.g. GSAS Handbook\nMaintains the Graduate Program section of the RLL website.\nMaintains graduate student listservs.\nManages the GSAS Professional Development Fund requests.\nCoordinates circulation of Special Student and Visiting Fellow applications, and serves as departmental contact person for those admitted.\nMaintains all Special Student and Visiting Fellow records.\nWorks with DGS and Chair on policy changes. Informs graduate students of all departmental or GSAS deadlines, policy changes, etc.\nCoordinates the annual or semi-annual choice of delegates for the Romance Languages Graduate Student Association and the Graduate Student Council.\nApproves I-20 extensions for international graduate students.\nAttends and recommends agenda items for Department meetings as needed; preparing relevant materials.\nSubmits proposals to GSAS for the Dean’s Fund for Graduate Program Initiatives.\nOccasional special projects relating to graduate students, graduate alumni, or the graduate program, as needed.\nReports to: MoA, DGS, Chair.\nWorking Conditions:\nThis is a hybrid position with an expectation of working on campus three days per week. Exact schedule will be determined in conjunction with your manager and may adjust based on operational and/or business needs.\n Basic Qualifications:\nThree or more years of related experience; education beyond high school may count towards experience.\nAdditional Qualifications and Skills:\nCollege degree preferred, or an equivalent of education plus relevant experience in higher education or office environment.\nAdministrative experience in a customer service or operations-oriented office desirable.\nAbility to prioritize work in an environment with multiple and conflicting interests.\nAbility to work independently with minimal supervision and handle complex and confidential information with discretion.\nProven ability to work independently and collaboratively as part of a team.\nMust have excellent communication and interpersonal skills and have the ability to resolve with sensitivity and accuracy a wide range of issues from inquiring students, faculty, and other entities.\nExcellent organizational and interpersonal skills, and ability to prioritize work and deliver timely task completion with competing deadlines and frequent interruptions in an active office.\nMust have the ability to work in fast-past paced environment with minimal supervision.\nExcellent computer skills as well as willingness to learn new applications. High degree of proficiency with entire Microsoft Office Suite to include Outlook, OneNote, Excel, Adobe products, and Google Suite.\n Standard Hours/Schedule: 35 hours per week\nVisa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position\nPre-Employment Screening: Identity\nOther Information: All formal offers will be made by FAS Human Resources.\nWork Format Details\nThis position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.\nSalary Grade and Ranges\nThis position is salary grade level 055. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.\nBenefits\nHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:\nGenerous paid time off including parental leave \nMedical, dental, and vision health insurance coverage starting on day one \nRetirement plans with university contributions \nWellbeing and mental health resources \nSupport for families and caregivers \nProfessional development opportunities including tuition assistance and reimbursement \nCommuter benefits, discounts and campus perks \nLearn more about these and additional benefits on our Benefits & Wellbeing Page.\nEEO/Non-Discrimination Commitment Statement\nHarvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.\nHarvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. 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