{"id":3549014,"url":"https://alion.io/job/harvard-university-planner-scheduler-supervisor","title":"Planner / Scheduler Supervisor","company":{"id":241,"name":"Harvard University","domain":"harvard.edu","url":"https://alion.io/company/harvard-university","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":19,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":28,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Industrial Engineering","role_family":"Industrial Engineering","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cambridge, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":85000,"max_usd":160000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":6333},"experience_years_min":5,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-30T20:21:39Z","employer_posted_date":"2026-10-30","last_verified_at":"2026-11-02T16:03:58Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.\nWhy join Harvard University Central Administration?\nHarvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.\n Facilities Maintenance Operations (FMO), a division within Campus Services (CS), provides a broad portfolio of labor-based services, including primary building maintenance, landscape, fire safety, custodial, recycling and waste, and event support services to a large portion of the University, as well as engineering and technical services. All services are provided in strict accordance with regulatory requirements and customer-determined standards, with cost recovery through a fee-for-service model. Working closely with FMO leadership and staff, this position provides analytical, business modeling, business process, and project management support to the FMO organization across all operating departments. By developing a strong understanding of FMO business areas and operational workflows, this role translates operational data into meaningful insights and opportunities for process and service improvement\nThe Facilities Maintenance and Operations Planner/Scheduler is responsible for CMMS activities, including work order management, asset management & reporting.\nJob-Specific Responsibilities\nAsset and PM Systems Management Responsibilities\nResponsible for maintaining and managing Asset and Preventive Maintenance data in Maximo, for all HMS Assets, in accordance with established data standards and structures.\nCreates new Assets, updates existing Assets, and decommissions Assets when removed from service.\nConfigures and maintains Preventive Maintenance programs in Maximo, in accordance with customer agreements.\nDesigns reports in Microsoft Excel to provide Asset, PM Program, and related Work Order information to HMS, FMO Building Maintenance Services supervisors, and managers.\nWorks with the Associate Director and Maintenance Supervisors to efficiently schedule and coordinate daily work orders. Maintains the CS Maximo work management system which includes asset management, preventive maintenance, and procurement.\nShutdown/Impairment Request Coordination and Work Order Oversight\nReceive and review utilities shutdown requests as submitted by the construction team. Requests include plumbing, electrical, mechanical, fire panel/smoke detection, and sprinkler/fire suppression.\nAssign staff to walk down the proposed work area, completing investigation forms.\nReview and submit walkdown investigation form to FOM, HMS scheduler and construction team.\nCoordinate staff to perform shutdown on approved FOM’s date and time.\nResponsible for reviewing open work order cabinets and following up on past-due work orders.\nWorks with event staff in coordinating facilities assistance.\nMaintains a shared out-of-office calendar with the HMS Facilities Call Center.\nCreates Billable projects for PM and CM work orders.\nContinuously improve the quality of FMO services by leveraging new technologies and creating or revising procedures and processes to elevate team effectiveness. \nWorking Conditions:\n Emergency Status Designation:Critical Operations Personnel (required to provide on-site support during emergency situations as determined by management)\n\nPhysical Requirements:\nMust be able to frequently walk up and down stairs, repeatedly and routinely walk between campus buildings and across campus areas. Will be on your feet for extended periods of time.\nAble to push, pull, bend, stoop, and kneel.\nMust be able to lift in excess of 50lbs and assist others to do the same\n Basic Qualifications:\n5-7 years of related work experience in the field of maintenance\nMust possess a valid Massachusetts state trade license. \nBachelor's degree in a technical discipline or equivalent experience.\n10 years’ Related technical or vocational training/experience will be considered in the absence of a degree.\nKnowledge and training on computerized maintenance management systems (CMMS).\nFive years’ experience in the development of preventive and predictive maintenance programs.\nValid state drivers license.\nAdditional Qualifications and Skills:\nStrong understanding of planning and scheduling techniques\nSkilled in organizing resources and establishing priorities.\nPossess strong attention to detail with excellent time management\nPossess program controls/scheduling experience in facilities maintenance.\nStrong interpersonal and communication skills (written and verbal) required.\nAdvanced Microsoft Excel skills, including extensive experience designing Pivot Table reports. \nDemonstrated proficiency in desktop and smartphone technology platforms and applications, including Microsoft Office (word processing, spreadsheet, and database). \nFamiliarity with equipment diagnostics, bar-coding, and related technologies desired.\nValid Massachusetts state trade license preferred.\nCertificates and Licenses:\nValid state drivers license.\nValid Massachusetts state trade license preferred.\n Standard Hours/Schedule:\n40 hours per week\nVisa Sponsorship Information:\nHarvard University is unable to provide visa sponsorship for this position\nPre-Employment Screening:\nIdentity, Education, Criminal, Certification/License, Motor Vehicle Record, Drug Test, and References\nWork Format Details\nThis position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.\nSalary Grade and Ranges\nThis position is salary grade level 058. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.\nBenefits\nHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:\nGenerous paid time off including parental leave \nMedical, dental, and vision health insurance coverage starting on day one \nRetirement plans with university contributions \nWellbeing and mental health resources \nSupport for families and caregivers \nProfessional development opportunities including tuition assistance and reimbursement \nCommuter benefits, discounts and campus perks \nLearn more about these and additional benefits on our Benefits & Wellbeing Page.\nEEO/Non-Discrimination Commitment Statement\nHarvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.\nHarvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.","description_format":"text","description_chars":7841,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Health insurance","Insurance coverage","Parental leave","Professional development","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-30T21:52:37Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 176 · green card filings: 21","filings_12m":176,"filings_prev_12m":208,"green_card_filings_12m":21,"median_offered_wage_usd":82830,"route":null,"cap_exempt":true,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":2,"expected_fill_days":28,"reasons":["conf:3","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-02T06:13:15Z"},"pay":null,"html_url":"https://alion.io/job/harvard-university-planner-scheduler-supervisor","json_url":"https://alion.io/job/harvard-university-planner-scheduler-supervisor.json","meta":{"generated_at":"2026-11-02T16:44:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23323,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":241},"rest":"https://alion.io/mcp/rest/get_company?id=241"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fharvard-university-planner-scheduler-supervisor"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fharvard-university-planner-scheduler-supervisor"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fharvard-university-planner-scheduler-supervisor"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/harvard-university-planner-scheduler-supervisor\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fharvard-university-planner-scheduler-supervisor"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3549014}},{"tool":"search_jobs","arguments":{"company":"harvard.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3549014},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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