{"id":1491135,"url":"https://alion.io/job/harvesters-executive-assistant","title":"Executive Assistant","company":{"id":1945437,"name":"Harvesters","domain":"harvesters.org","url":"https://alion.io/company/harvesters-org","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Houston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":81000,"period":"year","method":"role_country_seniority_unknown","sample_n":4752},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-30T00:44:46Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-09-30T10:31:36Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Overview\nNorthwestern Mutual has been helping people and businesses achieve financial security for more than 165 years. Through a comprehensive planning approach, Northwestern Mutual combines the expertise of its financial professionals with a personalized digital experience and industry-leading products to help its clients plan for what's most important. With nearly $700 billion of total assets being managed across the company's institutional portfolio as well as retail investment client portfolios, more than $38 billion in revenues, and $2.4 trillion worth of life insurance protection in force, Northwestern Mutual delivers financial security to more than five million people with life, disability income and long-term care insurance, annuities, and brokerage and advisory services. Northwestern Mutual ranked 109 on the 2025 FORTUNE 500 and was recognized by FORTUNE® as one of the \"World's Most Admired\" life insurance companies in 2026.\nThe Executive Assistant (EA) effectively serves as a liaison for internal and external clients (Senior Leadership Team, Advisors, Teams, Staff, and Home Office) on leadership matters pertaining to the Network Office. As an integral, exceptional, and successful member, the EA manages multiple priorities, builds strong relationships across the organization, and consistently delivers accurate, timely, and high-quality results. Success in this role requires strong business acumen, exceptional organizational knowledge, time management and communication skills, proactive problem-solving, and the ability to anticipate executive-level needs.\nThis position is full-time, direct hire, located in Houston, Texas.\nResponsibilities\nExecutive Partnership & Strategic Support\nServe as a trusted partner to the Managing Partner (MP), proactively anticipating needs, managing priorities, and ensuring effective use of time.\nSupport the execution of strategic initiatives, business priorities, and organizational objectives in collaboration with the Senior Leadership Team.\nTrack commitments, action items, and key deliverables to ensure timely follow-through and accountability.\nProvide administrative and operational support that enables the MP to focus on leadership, business growth, and organizational priorities.\nAssist with special projects and other strategic initiatives as assigned.\nCalendar, Meeting & Communication Management\nManage a complex executive calendar, including scheduling, prioritization, and coordination of business and personal commitments.\nCoordinate travel arrangements, itineraries, agendas, presentations, reports, correspondence, and executive communications.\nPrepare materials and manage logistics for leadership meetings, offsites, retreats, and other executive events.\nAttend leadership meetings as needed, document key decisions, and communicate action items and follow-up requirements.\nDraft communications on behalf of the Managing Partner, including organizational updates and leadership messages.\nRelationship Management & Leadership Support\nServe as a primary liaison between the Managing Partner (MP) and senior leaders, advisors, staff, teams, and Home Office partners.\nFoster strong working relationships across the organization and maintain effective communication channels.\nHelp ensure leadership visibility and engagement across key stakeholder groups.\nSupport leadership team accountability by tracking goals, scorecards, and performance-related commitments.\nOperations, Events & Governance\nCoordinate and execute meetings, events, incentive programs, retreats, and leadership functions within approved budgets.\nMaintain strict confidentiality while handling sensitive business and personnel matters.\nManage required licensing renewals and other executive compliance-related activities.\nIdentify opportunities to improve administrative processes, efficiency, and overall service delivery.\nSupport office culture initiatives, Philanthropy Committee, DEI, and employee engagement efforts.\nSuccess in This Role\nIn partnership with MP, hold Senior Leadership Team members accountable to annual goals (monthly timely posting of scorecard).\nSuccessful execution and management of events and budgets (at or below budget given).\nOptimize calendar management for Management Partner (MP) through proactive feedback, prioritization and efficient implementation of systems.\nStrong Network Office Culture score results (HO Culture Survey).\nQualifications\nAssociate degree or equivalent combination of education and experience.\n5-8+ years of progressive Executive Assistant or senior administrative support experience, including direct support of senior leaders.\nAdvanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).\nExperience managing complex executive calendars, travel arrangements, meetings, and competing priorities.\nExperience preparing executive-level presentations, reports, correspondence, and communications.\nDemonstrated ability to manage multiple projects and deadlines in a fast-paced environment.\nExcellent written and verbal communication skills.\nStrong organizational, planning, and time management abilities with exceptional attention to detail.\nProven ability to exercise discretion, sound judgment, and confidentiality.\nStrong stakeholder management and relationship-building skills.\nDemonstrated initiative, resourcefulness, adaptability, and problem-solving ability.\nPreferred Qualifications\nBachelor's degree preferred.\nExperience within wealth management, financial services, banking, insurance, investment advisory, or professional services environments.\nExposure to financial services industry licensing, compliance, or regulatory requirements preferred.\nBenefits\nNorthwestern Mutual Houston is committed to building a team that loves what they do and creating a work environment that supports long-term career growth. The compensation package includes:\nComprehensive medical coverage with employer contribution.\nSafe Harbor 401(k) with employer match.\nAnnual discretionary bonus opportunity.\nGenerous paid time off (PTO) and holiday pay.\nEmployer-paid life and disability insurance.\nDynamic career growth opportunities.\nEmployer-sponsored licensing, professional development, and education opportunities.\nFlexible work arrangements, where applicable.\nCompensation & Bonus Opportunity\nBase salary: $90,000-$110,000 annually, based on experience and qualifications.\nEligible for a discretionary bonus based on performance and execution excellence.\nOMNI is honored to be retained in this search. We appreciate your referrals to professionals who may have an interest in this outstanding opportunity. Formal interest accepted through the OMNI Executive Career Portal.\nOMNI and our clients are Equal Opportunity Employers.","description_format":"text","description_chars":6746,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Growth opportunities","Home office","Life insurance","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-30T00:44:46Z"}],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":28,"reasons":["conf:19","velocity","win:early"],"computed_at":"2026-10-01T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/harvesters-executive-assistant","json_url":"https://alion.io/job/harvesters-executive-assistant.json","meta":{"generated_at":"2026-10-01T21:06:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3626,"day_limit":5000,"remaining_today":1374,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}