{"id":2659282,"url":"https://alion.io/job/harvey-senior-workplace-coordinator-2","title":"Senior Workplace Coordinator","company":{"id":2669,"name":"Harvey","domain":"harvey.ai","url":"https://alion.io/company/harvey","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":80,"open_postings":93,"ghost_share":0,"stale_share":0.806,"repost_share":0.022,"time_to_fill_p50_days":40,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":76000,"max":114000,"currency":"CAD","period":"year","gross":null,"usd_annual":80333},"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"AI Agents","optional":false}],"status":"live","first_seen_at":"2026-10-15T23:05:53Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-18T07:13:31Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Why Harvey\nAt Harvey, we’re transforming how legal and professional services operate. By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we’re reshaping how critical knowledge work gets done for decades to come.\nThis is a rare chance to help build a generational company at a true inflection point. We have strong product-market fit and world-class investor support. We’re scaling fast and defining a new category in real time. The work is ambitious, the bar is high, and the opportunity for growth - personal, professional, and financial - is unmatched.\nOur team moves fast, takes ownership, and is deeply committed to the mission - operating with intensity, staying close to our customers, and pushing each other for excellence. We live by three values: Decisiveness, Simplicity, and Job's Not Finished. We act quickly on clear judgment over perfect information, we believe simplicity is what scales, and we're never satisfied with where we are. If you want to do the best work of your career alongside people who share that drive, we'd love to build with you.\nAt Harvey, the future of professional services is being written today - and we’re just getting started.\nRole Overview\nAs Workplace Senior Coordinator, you are Harvey's Workplace team in Toronto. You run the office end to end: the space, the service partners behind it, the experience employees and clients have in it, and the front door. You are the person everyone in the office turns to, and the one who actually knows.\nYour manager sits in another office and time zone. You take priorities and standards from them and from the global Workplace team, then run the office with real independence. You escalate the calls that need a manager: contract terms, spend above your authority, and anything with cost, risk, or precedent attached.\nOur Toronto office is a serviced suite at iQ Offices, 302 Bay Street. Much of your building work runs through the iQ team rather than a traditional landlord, and as Toronto grows you will help shape what the next space needs. This is a fully in-office role, Monday through Friday, 9:00am-5:00pm, with flexibility for early setups, events, and the occasional after-hours matter.\nWhat You'll Do\nThe Office Standard\nHold the office to the standard the Workplace team sets for appearance, cleanliness, and readiness, and flag what is slipping before it becomes visible\n\nWalk the office daily and find maintenance needs, safety concerns, and service gaps before anyone reports them\n\nBe the first person anyone asks about how the space works\n\nBuilding & Facilities\nHold the day-to-day relationship with iQ Offices and building management: work orders, approvals, access, and follow-through\n\nManage facilities issues (HVAC, plumbing, lighting, doors, appliances, repairs), managing iQ through resolution, and confirm the fix held\n\nCoordinate deliveries, freight, and loading dock bookings within the building's rules\n\nEscalate any building matter that carries cost, risk, or precedent to your manager\n\nVendors & Food and Beverage\nKeep the Toronto vendor book current: contacts, scopes, performance notes, COIs, and renewal dates\n\nHold vendors to scope, address service issues directly, and escalate patterns rather than incidents\n\nRun the pantry, snack, coffee, and catered lunch program; track consumption and cost per head\n\nSource local Toronto vendors for catering, supplies, and services as the office grows\n\nFront of House & Guests\nOwn the front door: greet employees, candidates, and clients, and manage the visitor experience end to end\n\nIssue and revoke employee badges and keep building access accurate, to the policy set by Workplace and Security\n\nReceive and route mail, packages, and couriers\n\nArrange cover through iQ reception or a backup plan agreed with your manager when you are out\n\nEmployee Experience & Events\nPlan and run Toronto onsite events, celebrations, team lunches, and all-hands viewing logistics, end to end\n\nDeliver client and executive visits: room sets, catering, AV readiness, and the details that make Harvey look sharp\n\nHost travelling employees and leaders from other offices, so desks, access, and logistics are ready before they land\n\nOnboarding\nRun the Toronto new hire Day 1: desk setup, badges, building access, welcome, office tour, and swag\n\nPartner with People Ops and IT so every new hire is set up before they arrive\n\nSpace, Supplies & Budget\nKeep the seating chart accurate and execute moves, adds, and changes\n\nTrack desk utilization and flag capacity pressure early, with the data behind it\n\nOwn office supply inventory and ordering, including first aid and emergency supplies\n\nSubmit new and recurring POs via our Procurement platform\n\nTrack Toronto Workplace spend against budget (invoices, POs, cost per head), and partner with Finance on payment\n\nSafety & Compliance\nExecute the emergency preparedness program: maintain the floor warden roster, join building drills, and coordinate with building life safety\n\nServe as first responder during a workplace incident and report it through the process your manager owns\n\nKeep the office aligned with Ontario workplace health and safety requirements (for example, required postings and first aid kits), with support from People Ops\n\nSystems & the Global Team\nAdminister Workplace tools day to day (ticketing, seating, visitor management) and keep records accurate\n\nOwn the Toronto Workplace request queue: resolve what you can, route what belongs to IT, People Ops, or Security\n\nDocument how Toronto runs in SOPs and the site playbook, so anyone could pick it up cold\n\nAdopt global Workplace programs and standards locally, and tell the team where Toronto needs something different\n\nPartner with IT on conference room and AV readiness\n\nWhat You Have\n4+ years in workplace operations, office management, facilities, or hospitality, including time as the primary or only Workplace person on site\n\nBreadth across facilities, vendors, front of house, events, and onboarding. You are as comfortable with a work order as with a client visit\n\nDirect experience managing vendors and holding them to scope, including the difficult conversation when service slips\n\nA foundational understanding of office systems (HVAC, plumbing, electrical, lighting), enough to describe a problem accurately and judge whether the fix held\n\nExperience with event and hospitality execution: catering, setups, and the details guests notice\n\nComfort tracking spend, invoices, and POs, and turning day-to-day data into a clear picture for your manager\n\nStrong judgment working with a remote manager: you know what to handle, what to flag, and how to keep them informed without being chased\n\nClear, professional written and verbal communication\n\nA self-starter who builds process where none exists yet\n\nCalm and resourceful when things go sideways, with no one down the hall to hand it to\n\nGenuine care for how the space feels to the people in it\n\nKnowledge of the Toronto vendor market and Ontario workplace requirements is a strong plus\n\nExperience in a serviced or flex office environment, or supporting an office opening or expansion, is a strong plus\n\nWhat We Offer\nBe part of building something special as a founding member of our Toronto team\n\nStructured hybrid working arrangement: 3 days in our Toronto office, 2 days working from home\n\nCompensation\nCAD $76,000 - $114,000\nDepending on your location, an Applicant Privacy Notice may apply to you. You can find all of our Applicant Privacy Noticeshere.\nWe are an AI company and we use AI to improve all of our processes, including in the recruitment process. Whilst we do use AI to help improve efficiency in our recruitment process, we do not rely on AI to make any automated decisions and ensure that a human reviews AI output.\nHarvey is an equal opportunity employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.\nWe are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made by emailing ","description_format":"text","description_chars":8237,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Hybrid work"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["LLM & Generative AI","Document AI","Legal AI"],"lifecycle":[{"event":"open","at":"2026-10-16T00:07:50Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":1,"expected_fill_days":40,"reasons":["conf:0","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-17T05:46:00Z"},"pay":{"stated_usd_annual":80333,"is_top_pay":false},"html_url":"https://alion.io/job/harvey-senior-workplace-coordinator-2","json_url":"https://alion.io/job/harvey-senior-workplace-coordinator-2.json","meta":{"generated_at":"2026-10-18T08:01:52Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12066,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-19T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2669},"rest":"https://alion.io/mcp/rest/get_company?id=2669"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fharvey-senior-workplace-coordinator-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fharvey-senior-workplace-coordinator-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fharvey-senior-workplace-coordinator-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/harvey-senior-workplace-coordinator-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fharvey-senior-workplace-coordinator-2"}]}