{"id":1979048,"url":"https://alion.io/job/harvey-senior-workplace-coordinator","title":"Senior Workplace Coordinator","company":{"id":2669,"name":"Harvey","domain":"harvey.ai","url":"https://alion.io/company/harvey","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":80,"open_postings":94,"ghost_share":0,"stale_share":0.787,"repost_share":0.021,"time_to_fill_p50_days":43,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":110000,"max":150000,"currency":"USD","period":"year","gross":null,"usd_annual":150000},"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"AI Agents","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-06T21:13:51Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-22T04:39:08Z","board_verified":true,"closed_at":null,"days_open":15,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":15},"description":"Why Harvey\nAt Harvey, we’re transforming how legal and professional services operate. By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we’re reshaping how critical knowledge work gets done for decades to come.\nThis is a rare chance to help build a generational company at a true inflection point. We have strong product-market fit and world-class investor support. We’re scaling fast and defining a new category in real time. The work is ambitious, the bar is high, and the opportunity for growth - personal, professional, and financial - is unmatched.\nOur team moves fast, takes ownership, and is deeply committed to the mission - operating with intensity, staying close to our customers, and pushing each other for excellence. We live by three values: Decisiveness, Simplicity, and Job's Not Finished. We act quickly on clear judgment over perfect information, we believe simplicity is what scales, and we're never satisfied with where we are. If you want to do the best work of your career alongside people who share that drive, we'd love to build with you.\nAt Harvey, the future of professional services is being written today - and we’re just getting started.\nRole Overview\nYou run the building and the operational systems behind the New York office. You are the subject-matter expert on how the space works, who to call, what the building requires, how our vendors are performing, and what the operational data is telling us.\nThis is a senior individual-contributor role, not a people-manager role. “Senior” reflects the complexity, judgment, and independence of your scope. The Coordinator owns office experience/programs and general office execution; the Assistant owns the front desk. You own building operations, facilities, vendors, and the systems/data that let the Manager make good decisions.\nWhat You'll Do\nBuilding & Facilities\nConduct regular walkthroughs of the office to proactively identify facilities, maintenance, F&B, service, safety, and space-readiness issues before they become employee problems.\n\nHold the day-to-day property-management relationship and own building work orders through resolution.\n\nOwn facilities issues including HVAC/temperature, plumbing, lighting/electrical, leaks, doors, appliances, physical repairs, and preventative maintenance.\n\nDiagnose and route issues to the right building/vendor partner, follow through, and verify the fix actually held.\n\nManage freight/loading-dock logistics and other building-specific operating requirements.\n\nCommunicate directly with employees when building/facilities work affects the office; office-wide communications are reviewed by the Workplace Manager except for highly tactical, time-sensitive updates.\n\nVendors & Service Partners\nOwn day-to-day vendor performance and service quality for janitorial, waste/recycling, pest, plants, F&B, maintenance, and other facilities services.\n\nMaintain the vendor book, scopes, performance history, COIs, and renewal dates.\n\nAddress service failures directly and surface recurring patterns or material decisions to the Manager.\n\nCoordinate vendor access and on-site work where required.\n\nF&B & Physical Workplace Operations\nOwn the F&B operating program and vendor performance; monitor consumption, service quality, and cost.\n\nOwn furniture inventory, repairs, and replacements.\n\nMaintain seating data and execute moves/adds/changes against the Manager’s space plan.\n\nMaintain operational Workplace systems and records.\n\nPartner with IT on systemic conference-room/AV readiness as part of normal office operations.\n\nOperational Intelligence\nMaintain accurate utilization/occupancy data, spend tracking, vendor-performance information, F&B consumption/cost-per-head, and relevant service metrics.\n\nIdentify trends, capacity pressure, recurring failures, and unusual spend before they become surprises.\n\nBring the Manager clear facts and options; the Manager owns the resulting strategic, budget, vendor, and space decisions.\n\nSafety & Access Controls\nExecute the emergency-preparedness program the Manager owns: floor-warden roster, drills, building life-safety coordination, and operational readiness.\n\nServe as first operational responder for workplace incidents and follow the Manager-owned reporting process.\n\nRun periodic access audits and maintain operational access controls. Routine employee badge issuance/replacement and visitor badging sit with the Assistant.\n\nOne Madison\nOwn vendor transition, building onboarding, and operational move workstreams within the Manager’s One Madison plan.\n\nCapture the operating knowledge needed to move successfully from Flatiron to One Madison.\n\nSurface operational decisions/tradeoffs to the Manager rather than absorbing them.\n\nTeam & Requests\nOwn building/facilities requests routed from the Workplace inbox/Slack through resolution.\n\nServe as secondary front-desk backup when needed.\n\nRemain a hands-on operator: help with routine office work when needed, without becoming the default owner of every transactional task.\n\nDocument and continuously improve repeatable processes within your area of ownership, including SOPs and lightweight workflow improvements where appropriate.\n\nWhat You Have\n4+ years in workplace operations, office management, facilities, or hospitality with meaningful facilities/vendor responsibility.\n\nDirect experience managing vendors and contractors and holding them to scope.\n\nWorking understanding of HVAC, plumbing, electrical/lighting, and commercial-building operations.\n\nFamiliarity with work orders, COIs, property management, and preventative maintenance.\n\nStrong operational judgment and ability to distinguish an isolated issue from a pattern requiring escalation.\n\nComfort with operational data, spend tracking, and turning day-to-day information into useful insights.\n\nBias toward walking the floor and finding problems before tickets do.\n\nClear, direct communication and willingness to communicate about work within your lane.\n\nExperience with an office relocation/opening is a strong plus.\n\nCompensation\n$110,000 - $150,000 USD\nDepending on your location, an Applicant Privacy Notice may apply to you. You can find all of our Applicant Privacy Noticeshere.\nHarvey is an equal opportunity employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.\nWe are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made by emailing ","description_format":"text","description_chars":6665,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":true,"industries":["LLM & Generative AI","Document AI","Legal AI"],"lifecycle":[{"event":"open","at":"2026-10-06T22:29:29Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 1","filings_12m":1,"filings_prev_12m":0,"green_card_filings_12m":0,"median_offered_wage_usd":162500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)"],"filings_for_role_12m":0}],"liveness":{"score":61,"band":"ok","label":"Likely open","p_open":1,"p_active":0.612,"p_room":1,"age_days":14,"expected_fill_days":43,"reasons":["conf:2","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-21T05:46:15Z"},"pay":{"stated_usd_annual":150000,"is_top_pay":true},"html_url":"https://alion.io/job/harvey-senior-workplace-coordinator","json_url":"https://alion.io/job/harvey-senior-workplace-coordinator.json","meta":{"generated_at":"2026-10-22T05:13:51Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6007,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2669},"rest":"https://alion.io/mcp/rest/get_company?id=2669"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fharvey-senior-workplace-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fharvey-senior-workplace-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fharvey-senior-workplace-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/harvey-senior-workplace-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fharvey-senior-workplace-coordinator"}]}