Executive Assistant

Vacancy Intro (delete this header text)

Haskoning is an independent consulting engineering company that is dedicated to creating a positive impact on people and planet. Backed by the expertise of over 6,000 colleagues working from offices in more than 20 countries, and with more than 140 years of experience under our belt, we are helping clients with challenges ranging from climate change and digital transformation to changing customer demands and the energy transition. Driven by our mission Enhancing Society Together, we believe that each and every one of us holds the power to deliver measurable positive impact on society through our projects, and in our own operations.

What will you do

Executive & Administrative Support

• Manage the DAG's calendar, meetings, travel arrangements, visas, and itineraries.
• Prepare agendas, presentations, reports, and briefing materials.
• Handle correspondence, emails, escalations, and confidential information with discretion.
• Coordinate internal and external meetings and ensure effective schedule management.

Meeting & Communication Management

• Organize leadership, management, and staff meetings.
• Prepare meeting agendas, distribute documents, record minutes, and track action items.
• Facilitate communication between the DAG and key stakeholders.
• Draft announcements, presentations, reports, and staff communications.

Business & Operational Support

• Support preparation of business reports, dashboards, and management updates.
• Coordinate approvals, document workflows, budget tracking, and expense claims.
• Maintain records, filing systems, and organizational documentation.
• Monitor deadlines and ensure timely completion of key actions.

Stakeholder & Project Coordination

• Serve as the primary point of contact for internal and external stakeholders.
• Liaise with HR, Finance, IT, Business Development, project teams, and clients.
• Support onboarding, client visits, workshops, leadership events, and employee engagement initiatives.
• Track strategic initiatives, follow up on action plans, and provide status updates to leadership.
• Assist in preparing presentations for management reviews, leadership meetings, and business updates.

Where you will work

Noida

What you bring

• Candidate completed graduate degree.
• Strong coordination and stakeholder management skills with the ability to work across multiple teams and functions.
• Excellent record-keeping and documentation skills, ensuring accuracy, confidentiality, and compliance.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, and Teams) for reporting, presentations, and communication.
• Exceptional organizational and multitasking abilities with a keen attention to detail.
• Strong written and verbal communication skills, with the ability to manage priorities and follow through on action items.

What we offer you

• Market competitive salary
• Experience in an employee friendly work culture
• Insurance cover for self and family
• Social Security
• Paid leaves
• Group Profit Sharing

Are you our new colleague?

We would like to meet you! Click on the apply button and upload your resume and motivation letter. After receiving your application, we will contact you as soon as possible. The application process then consists of 1-2 interviews and a possibly assessment. Are we all enthusiastic after this? Then you will receive an offer from us, and we will be happy to welcome you on board!

For more information, you can always contact Pranita Gupte, at [email protected].

Due to the privacy law, please submit your application via the apply button and not via email. Do you know someone who might be interested? Share this vacancy.