{"id":555494,"url":"https://alion.io/job/hassellservices-business-coordinator","title":"Business Coordinator","company":{"id":6728,"name":"Hassell","domain":"hassellservices.com","url":"https://alion.io/company/hassellservices","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-08T05:47:12Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Brisbane, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":45000,"max_usd":77000,"period":"year","method":"role_country_seniority_unknown","sample_n":145},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-07T07:15:22Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-11-08T17:26:50Z","board_verified":true,"closed_at":null,"days_open":62,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":62},"description":"With eight design studios worldwide, chances are you've encountered our work. We specialise in architecture, landscape architecture, interior design, and urban design. Our diverse, multi-disciplinary team brings together a wealth of skills and perspectives that unlock the economic, social, and cultural potential of projects.\nAcross our studios we connect insight and creativity, creating a better future by designing the world’s best places - places people love, is what drives us.\nAt Hassell, we're dedicated to sustainability and regenerative design. Our designers play a pivotal role in shaping a better future for communities and our planet. Join us in making a lasting impact.\n Working smarter and working better is critical to our strong client relationships and ultimately creating places people love.\nIn every studio, our dynamic Business Support teams build, maintain and improve the foundations that allow us to keep collaborating with our clients, partners - and each other. With talented team members integrated across the business, the team keeps Hassell running smoothly through administration, document control, graphics production, facilities and operations, business development, and process management.\nAbout the role\nWe’re looking for an experiencedBusiness Coordinator with at least 3 years’ experience to support the smooth running of our Brisbane studio. As a key point of contact for staff, clients and visitors, you’ll help create a welcoming, organised and connected studio environment.\nThis is a varied and collaborative role, supporting Principals and leadership, coordinating meetings and events, assisting with projects and business development, and providing broader studio support. We’re looking for someone who is proactive, organised and approachable, with a positive attitude and the ability to manage competing priorities.\nKey Responsibilities:\nProvide administrative and operational support to Principals and the wider leadership team.\nCoordinate meetings, travel, events and day-to-day studio administration.\nPrepare high-quality presentations, reports, documents and other business materials.\nSupport project teams with administration and document preparation at key milestones.\nAssist with marketing, business development and bid materials, including staff CVs, project profiles and submissions.\nSupport the Professional Practice team with monthly reporting, including coordinating information and following up with team leaders.\nContribute to broader Business Support initiatives across the studio.\n We’re looking for someone who is experienced and thrives in a creative environment and who has a ‘can-do’ attitude to tasks and responsibilities. The following skills and experience would be required:\nPrior administrative experience\nExceptional organisational and time management skills\nStrong word processing competency and sound ability in Microsoft Office suite (Outlook, Word, Excel, Powerpoint,) and an aptitude for learning new technology\nCompetency with Adobe Suite package (particularly InDesign)\nProven graphic/layout skills\nAttention to detail\nStrong skills in document production: letters, reports, charts, spreadsheets etc\nPrevious executive/personal assistant experience (advantageous)\nPrevious experience producing submissions / bids for tender (advantageous)\nKnowledge of design and creative industries with design qualifications or employment history (advantageous)\n Our team enjoys a wide range of benefits to support their development and well-being:\n16 weeks paid parental leave for both primary and secondary carers. \nA progressive flexible work policy that allows hybrid work, location flexibility and work pattern flexibility\nInter-studio transfer opportunities \nWellbeing benefits \nDevelopment and training opportunities, including access to online training programs and our People Coach program. \nStudy assistance.\nHassell is an inclusive, equal opportunity employer that celebrates diversity. We demonstrate our commitment to reconciliation and cultural safety by fostering inclusive environments that value the cultural identities, perspectives, and practices of all individuals. We prioritise ensuring that everyone feels safe, included, and respected.\nOur local studios serve as primary hubs for in-person connection and collaboration, and we offer flexible and hybrid work arrangements. Hassell encourages sustainable work hours and actively supports the holistic health and well-being of our people.\nApply Now!\nWe're a fast-paced and proactive practice, so we don't wait until applications close to review them.\nPlease note that we do not accept speculative candidates via agencies or third parties.","description_format":"text","description_chars":4671,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Flexible schedule","Hybrid work","Parental leave"],"hiring_locations":[{"name":"Australia","iso":"AU","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Urban Planning","Architecture"],"lifecycle":[{"event":"open","at":"2026-09-08T21:01:20Z"}],"visa":[],"liveness":{"score":11,"band":"cold","label":"Long shot","p_open":1,"p_active":0.378,"p_room":0.28,"age_days":61,"expected_fill_days":26,"reasons":["conf:0","win:tail","crowd:"],"computed_at":"2026-11-08T05:47:12Z"},"pay":null,"html_url":"https://alion.io/job/hassellservices-business-coordinator","json_url":"https://alion.io/job/hassellservices-business-coordinator.json","meta":{"generated_at":"2026-11-08T19:03:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":39826,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":6728},"rest":"https://alion.io/mcp/rest/get_company?id=6728"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhassellservices-business-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhassellservices-business-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhassellservices-business-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hassellservices-business-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhassellservices-business-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":555494}},{"tool":"search_jobs","arguments":{"company":"hassellservices.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":555494},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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