{"id":4176558,"url":"https://alion.io/job/hatch-executive-assistant","title":"Executive Assistant","company":{"id":674714,"name":"Hatch","domain":"hatch.com","url":"https://alion.io/company/hatch-5","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Johannesburg, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-12T16:12:50Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-12T16:12:50Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Requisition ID: 102722\nJob Category: Engineering\nLocation: Johannesburg, Gauteng, South Africa\nJoin a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.\nIf it isn't grown, it's mined. Our mining and metals teams help our clients to safely and sustainably mine the minerals and metals used in our everyday lives. Want to play a part of innovating and optimizing the mining life cycle on greenfield and brownfield facilities? Apply today!\nRole Purpose\nThe Executive Assistant will provide high-level, proactive administrative and executive support to two Directors of Hatch, enabling them to operate efficiently and remain focused on key business and strategic priorities.\nThe role requires an experienced and highly organised professional who can confidently manage two demanding schedules, balance competing priorities, anticipate requirements, and engage professionally with senior internal and external stakeholders.\nExperience required: 10-15 years’ experience\nKey Responsibilities\nExecutive & Diary Management\nManage complex and frequently changing calendars for two Directors.\nCoordinate and prioritise meetings, appointments and commitments across multiple stakeholders and time zones.\nProactively identify diary conflicts and recommend appropriate solutions.\nUnderstand the priorities of both Directors and exercise sound judgement when managing competing demands.\nEnsure both Directors are appropriately prepared for meetings and key engagements.\nMeeting Coordination & Follow-Up\nSchedule and coordinate internal, client and leadership meetings.\nCoordinate agendas, presentations, reports and meeting documentation.\nTrack actions and commitments arising from meetings and follow up with relevant stakeholders.\nSupport the Directors in maintaining visibility of important deadlines and deliverables.\nTravel & Logistics\nCoordinate domestic and international travel for both Directors, including flights, accommodation, transfers and detailed itineraries.\nManage last-minute travel changes and logistical requirements.\nCoordinate visas and supporting travel documentation where required.\nPrepare and process expense claims.\nStakeholder Management\nAct as a professional point of contact between the Directors and senior internal and external stakeholders.\nManage incoming requests and determine appropriate priorities and escalation.\nBuild strong relationships across the business to enable efficient coordination and communication.\nLiaise confidently with senior leadership, clients, project teams and external organisations.\nAdministrative & Business Support\nPrepare, edit and format professional correspondence, reports and presentations.\nManage confidential and sensitive information with a high level of discretion.\nMaintain well-organised electronic records and documentation.\nAssist with invoices, purchase orders, expenses and other administrative processes as required.\nSupport leadership events, workshops, functions and team initiatives.\nQualifications & Experience\nRelevant diploma, degree or recognised business/administrative qualification preferred.\n10-15 years’ experience in an Executive Assistant, Senior Personal Assistant or comparable executive support role.\nDemonstrated experience supporting multiple senior executives or Directors simultaneously is strongly preferred.\nExperience within an engineering, consulting, professional services, EPCM or project-based organisation would be advantageous.\nProven experience managing complex diaries and international travel.\nAdvanced proficiency in Microsoft Outlook, Teams, Word, PowerPoint and Excel.\nKey Competencies\nExceptional organisation and prioritisation skills.\nAbility to successfully manage two senior stakeholders with different priorities and working styles.\nStrong judgement and decision-making capability.\nProactive and able to anticipate requirements rather than simply respond to requests.\nExcellent written and verbal communication.\nStrong stakeholder-management skills.\nHigh attention to detail.\nProfessionalism and executive presence.\nExceptional discretion and confidentiality.\nAbility to remain calm under pressure and manage frequent changes.\nStrong follow-through and personal accountability.\nAbility to work independently with minimal supervision.\nWhy join us?\nWork with great people to make a difference\nCollaborate on exciting projects to develop innovative solutions\nTop employer\nWhat we offer you?\nFlexible work environment\nLong term career development\nThink globally, work locally\nDon't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.\nWe're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.\nIn order to consider any application for employment, we will have to process your personal information.\nA law, known as the Protection of Personal Information Act, 4 of 2013 (POPIA) provides that when one processes another's personal information, such collection, retention, dissemination and use of that person's personal information must be done in a lawful and transparent manner.\nIn order to give effect to this right, we are under a duty to provide you with a number of details pertaining to the processing of your personal information. These details are housed under the Hatch HR Processing Notice which can be accessed and viewed on the Hatch website: https://www.hatch.com/About-Us/Privacy-Statement-South-Africa, which HR Processing Notice we request you kindly download and read.","description_format":"text","description_chars":6572,"description_truncated":false,"requirements":{"experience_years_min":10,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[{"name":"South Africa","iso":"ZA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Civil & Structural Engineering","Petroleum & Mining Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-11-12T16:12:50Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":14,"reasons":["conf:3","win:early","comp:brand"],"computed_at":"2026-11-12T19:28:33Z"},"pay":null,"html_url":"https://alion.io/job/hatch-executive-assistant","json_url":"https://alion.io/job/hatch-executive-assistant.json","meta":{"generated_at":"2026-11-12T19:28:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":41017,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":674714},"rest":"https://alion.io/mcp/rest/get_company?id=674714"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhatch-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhatch-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhatch-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hatch-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhatch-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4176558}},{"tool":"search_jobs","arguments":{"company":"hatch.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4176558},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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