Stores - Purchasing Officer

PRIMARY OBJECTIVE:

The Purchasing Officer is responsible for sourcing, negotiating, and procuring packaging supplies, and other goods and services essential to business operations. This role ensures a consistent and cost-effective supply of quality materials while maintaining compliance with regulatory and company standards.

KEY RESPONSIBILITIES:

Procurement & Purchasing

Identify and source suppliers for materials, goods, and services required by the organisation.

Prepare and issue purchase orders for required products and services.

Negotiate prices, terms, and delivery schedules with suppliers.

Review and process purchase requisitions from different departments.

Ensure that purchases are made according to the company’s policies and budget constraints.

Vendor Management

Maintain relationships with suppliers and vendors to ensure good terms and reliable delivery.

Evaluate and select suppliers based on quality, price, reliability, and service.

Perform regular assessments of vendor performance and resolve any issues that arise.

Inventory Management

Maintain accurate records of inventory levels and assist in managing stock.

Coordinate with the inventory team to ensure timely reordering of stock to prevent shortages.

Track and manage the receipt of goods, ensuring they match purchase orders and are in good condition.

Ensure proper documentation and filing of purchase records and receipts.

Cost Control & Budgeting

Assist in budgeting for procurement and monitor spending to ensure it aligns with allocated budgets.

Implement cost-saving strategies without compromising on quality.

Conduct market research to identify the best prices and value for money on products and services.

Compliance & Documentation

Ensure that all purchasing activities comply with internal policies and external regulations.

Keep accurate and up-to-date records of all purchases

Reporting

Prepare regular reports on procurement activities, stock levels, and supplier performance.

Provide management with updates on cost-saving opportunities and procurement issues.

Report on discrepancies in order quantities or quality and work with suppliers to resolve them.

Problem-Solving & Issue Resolution

Address and resolve any issues with suppliers, such as delays in deliveries, defective products, or pricing discrepancies.

Liaise with the relevant departments to ensure timely resolution of procurement-related problems.

Disclaimer: The duties and responsibilities outlined above are not exhaustive and may change from time to time based on business needs. Employees may be required to perform additional tasks as directed by management.