{"id":468807,"url":"https://alion.io/job/hbfuller-administrative-operations-assistant","title":"Administrative & Operations Assistant","company":{"id":97848,"name":"H.B. Fuller","domain":"hbfuller.com","url":"https://alion.io/company/hbfuller-2","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":82,"open_postings":11,"ghost_share":0,"stale_share":0.727,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Monterrey, Mexico"],"countries":["MX"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":13500,"max_usd":29000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2430},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-08-27T00:00:00Z","employer_posted_date":"2026-08-27","last_verified_at":"2026-10-15T04:24:15Z","board_verified":true,"closed_at":null,"days_open":49,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":49},"description":"As the largest pureplay adhesives company in the world, H.B. Fuller’s (NYSE: FUL) innovative, functional coatings, adhesives and sealants enhance the quality, safety and performance of products people use every day. Founded in 1887, with 2025 revenue of $3.5 billion, our mission to Connect What Matters is brought to life by more than 7,100 global team members who collaborate with customers across more than 30 market segments in 150 countries to develop highly specified solutions that enable customers to bring world-changing innovations to their end markets. Learn more at www.hbfuller.com.\nThe HR & Administration Coordinator supports the day-to-day administrative and human resources operations of the manufacturing site. This role partners closely with Plant Management and Regional HR to ensure efficient administration, employee lifecycle management, training coordination, compliance with labor regulations, and employee engagement initiatives that support operational excellence and organizational growth.\nPrimary Responsibilities\nAdministrative & Vendor Management (30%)\nAdminister quotations, purchase orders, contracts, pricing agreements, and service agreements for suppliers including catering, transportation, office supplies, cleaning services, furniture, fuel and meal cards, insurance providers, and other site services.\nEnsure vendor-related expenditures are approved by the Plant Manager and aligned with budget requirements.\nMaintain updated vendor records and support annual supplier evaluations.\nManage invoices in SAP, assign cost centers, and ensure timely approval and posting.\nTrack and reconcile monthly expenses related to services, training, and employee benefits.\nSupport internal and external audits, document management, and reporting requirements related to ISO, OEA, and CTPAT programs.\nHuman Resources Support (30%)\nAdminister employee lifecycle activities including hiring, onboarding, job changes, promotions, transfers, and terminations.\nMaintain employee documentation, contracts, evaluations, and supporting records in compliance with company policies and confidentiality requirements.\nCoordinate with Payroll regarding employee updates, benefits administration, and health insurance processing.\nManage medical examinations, occupational health follow-up activities, and compliance with company health programs.\nMaintain Headcount, Absenteeism, Critical Role, and Turnover reports and metrics.\nPrepare and update weekly overtime reporting, including trend analysis, root cause identification, and recommendations to Plant Management.\nEnsure accuracy and confidentiality of employee files in both electronic and physical formats.\nMaintain and update organizational charts to reflect reporting relationships, departmental structures, and workforce changes.\nCoordinate periodic review and maintenance of job descriptions to ensure alignment with business needs and corporate standards.\nTraining & Development (20%)\nPlan, schedule, and monitor mandatory and functional training programs across all plant departments.\nCoordinate external training and development programs aligned with employee development needs and site capability plans.\nManage external training providers and certifications including EHS, forklift operation, confined space training, and other regulatory requirements.\nMaintain training matrices, development records, and training KPIs.\nSupport onboarding programs, buddy programs, Great Place to Work initiatives, and Peakon activities.\nPromote employee utilization and understanding of Learning Center, Workday, and other internal learning platforms.\nEmployee Relations & Communication (10%)\nConduct regular Gemba walks to engage employees, collect feedback, and identify improvement opportunities.\nSupport employee recognition, wellness initiatives, and engagement activities.\nCoordinate site communications and ensure timely dissemination of information from Plant Management and HR leadership.\nMaintain communication boards, employee announcements, and internal communication channels.\nAssist with site events, leadership visits, and meetings for corporate visitors.\nDevelop partnerships with educational institutions, healthcare providers, and community organizations to enhance employee engagement and retention.\nCompliance & Continuous Improvement (10%)\nEnsure compliance with Mexican labor laws and regulatory requirements including IMSS, Infonavit, STPS, and related regulations.\nPromote compliance with NOM-035 and initiatives that support psychosocial risk prevention.\nSupport audits, legal reviews, and compliance reporting activities.\nParticipate in Lean Manufacturing and continuous improvement initiatives within HR and Administration processes.\nSupport annual performance management processes, including MYR and STIP administration and reporting.\nMaintain compliance with corporate policies, procedures, and Code of Conduct requirements.\nMinimum Requirements\nBachelor's degree in Human Resources, Business Administration, or a related field.\nMinimum 3 years of experience in HR coordination, administration, or related roles, preferably within a manufacturing environment.\nProficiency in Microsoft Office applications.\nKnowledge of Mexican labor law, social security regulations, IMSS, Infonavit, and STPS requirements.\nStrong organizational, analytical, and multitasking skills.\nExcellent communication and interpersonal skills.\nIntermediate English proficiency.\nPreferred Requirements\nExperience with SAP.\nExperience with Workday and Learning Center or other Learning Management Systems.\nFamiliarity with ISO, OEA, and CTPAT audit and compliance requirements.\nKnowledge of Lean Manufacturing and process improvement methodologies.\nExperience supporting training, employee engagement, and organizational development programs.\nPhysical Requirements & Work Environment\nPredominantly office-based work environment with regular visits to production and warehouse areas.\nFrequent interaction with employees, contractors, suppliers, and external service providers.\nMust be able to wear required Personal Protective Equipment (PPE) when entering manufacturing areas.\nParticipate in audits, crisis committees, compliance reviews, and legal compliance meetings as required.\nSupport reporting of HR and administrative metrics to Plant Management.\nManage and reconcile company credit card expenses.\nPerform other duties and special projects as assigned.\n#LI-OA1\nH.B. Fuller is an Equal Employment Opportunity employer and proud to have created a collaborative culture where employees around the world are seen, heard, and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or marital status or status as a protected veteran, or any other legally protected classification.\nH.B. Fuller does not accept unsolicited resumes from recruiters, employment agencies, or staffing firms. To conduct business with H.B. Fuller, a written service agreement must be executed by Human Resources prior to submitting any information relating to a potential candidate. Without a signed service agreement, H.B. Fuller shall not be obligated for payment of any fee or compensation.","description_format":"text","description_chars":7278,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Intermediate (B1)","optional":false}]},"benefits":["Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Manufacturing"],"lifecycle":[{"event":"open","at":"2026-09-06T12:53:39Z"}],"visa":[],"liveness":{"score":15,"band":"cold","label":"Long shot","p_open":1,"p_active":0.416,"p_room":0.36,"age_days":49,"expected_fill_days":30,"reasons":["conf:1","stale_co","win:tail","crowd:brand"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/hbfuller-administrative-operations-assistant","json_url":"https://alion.io/job/hbfuller-administrative-operations-assistant.json","meta":{"generated_at":"2026-10-15T23:10:46Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":35114,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":97848},"rest":"https://alion.io/mcp/rest/get_company?id=97848"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhbfuller-administrative-operations-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhbfuller-administrative-operations-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhbfuller-administrative-operations-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hbfuller-administrative-operations-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhbfuller-administrative-operations-assistant"}]}