{"id":1351466,"url":"https://alion.io/job/hbs-sales-executive-assistant","title":"Sales Executive Assistant","company":{"id":1758777,"name":"HBS","domain":"hbs.net","url":"https://alion.io/company/hbs-net","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":{"grade":"B","score":81,"open_postings":4,"ghost_share":0,"stale_share":0.75,"repost_share":0,"time_to_fill_p50_days":34,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Sales","role_family":"Sales","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Little Chute, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":71000,"max_usd":150000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3797},"experience_years_min":6,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-15T18:47:28Z","employer_posted_date":"2026-09-27","last_verified_at":"2026-10-17T12:14:33Z","board_verified":true,"closed_at":null,"days_open":32,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":32},"description":"Description\nThe Sales Executive Assistant provides high-level administrative and operational support in a fast-paced, dynamic environment. This role partners closely with the CRO and Sales leadership, serving as a trusted liaison across the Sales organization and broader HBS team. This individual exercises sound judgment, communicates effectively, and manages multiple priorities with a high level of organization and attention to detail. This individual operates with a high degree of independence, handles sensitive and confidential information with discretion, and thrives under pressure while supporting a wide range of executive-level activities.\nRoles and Responsibilities/ Essential Functions:\nServe as a strategic partner to the CRO and Sales leadership, exercising independent judgment to manage competing demands, anticipate needs, and support effective decision-making.\nManage a highly dynamic executive calendar, including prioritization, strategic scheduling, and conflict resolution; act as a gatekeeper for the CRO’s time by evaluating requests and aligning meetings with business priorities.\nCoordinate internal and external meetings, including recurring leadership cadences, cross-functional initiatives, and sales forums; ensure alignment, preparation, and follow-through.\nPlan and execute key sales meetings and communications, including monthly calls, agendas, content development, and post-meeting distribution.\nCoordinate complex domestic travel arrangements (flights, hotels, ground transportation) and align logistics across designated team members to ensure seamless execution.\nOversee expense management for the CRO, including submission, review, and approval of expenses in a timely manner. \nLead end-to-end event planning for executive and sales-level events (e.g., Quarterly Business Reviews, Sales Kick Offs), including logistics, vendor coordination, catering, communications, and materials.\nLeverage artificial intelligence (AI) to enhance business processes, improve operational efficiency, and drive continuous improvement.\nSupport executive communications and presence, including managing professional social media activity in partnership with Marketing.\nPerform a wide range of administrative and operational tasks, including invoice processing, vacation approvals, performance review coordination, and executive meeting logistics.\nServe as a back up for other administrative functions. \nRequirements\nHow To Qualify\nBachelor’s Degree or equivalent years of experience\n6+ years of administrative experience to include at least 3+ years of supporting Executive Leadership \nStrong judgment in determining when to act autonomously vs. when to escalate, with a bias toward ownership and solutioning \nExceptional organization, prioritization, and time-management skills, with the capacity to manage multiple high-priority requests simultaneously\nComputer Skills: High Proficiency in Microsoft Office Suite, specifically Outlook, Word, Excel & Power Point.\nMaintain an outcome focused mindset\nHave strong prioritization skills\nAlways be a team player\nCarry a professional attitude and respectful demeanor\nWhy HBS?\nHeartland Business Systems is one of THE LARGEST technology VARs or Value-Added Resellers in the Midwest. Anything that happens with computers - we do it! We PRIDE ourselves on our Core Values of:\nPerformance - HBS is driven to achieve exceptional results in all aspects of our business.\nRespect - HBS Team Members demonstrate personal integrity and professionalism when dealing with all internal and external contacts.\nInnovation - HBS is passionate to serve our internal and external customers with innovative solutions to enhance their success.\nDevelopment - HBS is committed to developing ourselves and each other in ways that support and improve the performance of ourselves and our business.\nExcellence - HBS takes great pride in all we do and strive for excellence always.\nWhat you can expect from HBS:\nCompetitive Compensation Package (may include, but is not limited to: bonus, incentive, commission, fair wage, retirement plans, and benefits with HSA-compatible plans) \nGrowth Opportunities \nCommunity Involvement \nPersonal Development \nEmployee and Family Celebrations \nGreen Initiatives \nPersonal Time Off \nWork Life Balance \nRecognition and Awards \nDay in and day out, you will be a part of a collaborative, innovative and award-winning team that will make you a better professional. Choose HBS today!\nHeartland Business Systems is an Equal Opportunity Employer - Including Disabled and Veterans.","description_format":"text","description_chars":4554,"description_truncated":false,"requirements":{"experience_years_min":6,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Growth opportunities","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Cybersecurity","Information Technology","Information Security"],"lifecycle":[{"event":"open","at":"2026-09-27T19:14:39Z"}],"visa":[],"liveness":{"score":69,"band":"ok","label":"Likely open","p_open":1,"p_active":0.915,"p_room":0.75,"age_days":31,"expected_fill_days":34,"reasons":["conf:1","wave","velocity","win:late"],"computed_at":"2026-10-17T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/hbs-sales-executive-assistant","json_url":"https://alion.io/job/hbs-sales-executive-assistant.json","meta":{"generated_at":"2026-10-17T22:54:08Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1063,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-18T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1758777},"rest":"https://alion.io/mcp/rest/get_company?id=1758777"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhbs-sales-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhbs-sales-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhbs-sales-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hbs-sales-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhbs-sales-executive-assistant"}]}