{"id":1487806,"url":"https://alion.io/job/hcad-specialist-iii-purchasing","title":"Specialist III - Purchasing","company":{"id":1941572,"name":"HCAD","domain":"hcad.org","url":"https://alion.io/company/hcad","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Houston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":56000,"max_usd":115000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":933},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Windows","optional":false}],"status":"live","first_seen_at":"2026-09-10T00:00:00Z","employer_posted_date":"2026-09-10","last_verified_at":"2026-10-02T15:49:54Z","board_verified":true,"closed_at":null,"days_open":23,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":23},"description":"Join an organization that values it's community and employees!\nThe purpose of this advanced level position is to perform complex work assignments in support of the assigned division. The role supports the division responsibilities by processing and organizing data and maintaining records under processes that are considered semi-complex. Familiarity with the concepts in performing the assigned tasks is required. The incumbent will demonstrate a solid working knowledge of the district's policies and procedures and the departments work processes. Sets and maintains related controls and transaction records. Independent judgment is expected as well as a high level of professionalism, courtesy and patience. Seeks resolution for any discrepancies. Most work will be performed under limited supervision. A commitment to customer service is expected as the incumbent will often be interfacing with other staff members and external service providers.EDUCATION/POSITION SPECIFIC REQUIREMENTS & WORK EXPERIENCE\nEDUCATION REQUIREMENTS\nHigh School Diploma or equivalent required\nBachelor’s Degree with major emphasis in business administration or a related field preferred or a combination of college and experience in accounting, payroll or purchasing department. WORK EXPERIENCE\n5+ years of related work experience JOB RESPONSIBILITIES This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position. General Responsibilities PURCHASING\nWork with the district’s procurement software, Microsoft Dynamics\nAssist the department software users by receiving and processing requisitions.\nAssist with requests for commodities and services concerning pricing and availability.\nEdit requisitions and confer with departments regarding requirements, specifications, quantity, quality, and delivery. Recommend alternatives that would result in greater value.\nPrepare and review specification for routine and complex processes.\nResearch co-operative contracts offered to the District.\nEffectively communicate purchasing policies and procedures to all personnel and interpret the policies as necessary.\nPrepare product/service reports by collecting and analyzing vendor information.\nMaintain required levels of production by handling purchasing related paperwork and telephone calls.\nAssist division supervisor as needed with training other division employees in purchasing related functions.\nMaintain HCAD database by operating HCAD’s computer system and computer applications efficiently.\nCreate transaction reports from web-based credit card account for reconciliation.\nMaintain the integrity of the procurement process.\nSubstitute in the mail room, process district mail and drive district main van.\nHelp with requests related to facilities such as moving and arranging small furniture and equipment.\nMonitors order status to ensure supplies have arrived and traces delinquent orders.\nInform vendors of our purchasing requirements and ensure all requirements are fulfilled.\nOversee purchase of materials and supplies.\nManage inventory and obsolete auction.\nParticipate in inventory process.\nMaintain strong working relationships with our vendors.\nReview purchasing agreements with vendors.\nCompare product deliveries with issued POs and contact vendors when there are discrepancies.\nPropose improvements to the current purchasing system that will improve vendor relationships and lower the cost of doing business.\nAssist in formal bid process.\nParticipate in procurement education and associations to help stay compliant with processes.\nParticipate in facility projects such as construction, PPE needs, furniture, etc.\nPerform other duties as assigned. POSITION QUALIFICATIONS & REQUIREMENTS KNOWLEDGE:\nHCAD policies and procedures\nPrinciples, concepts and practices of governmental accounting / purchasing\nWindows operating system (i.e. Microsoft Suites) WORKING CONDITIONS Positions in this class typically require repetitive motions, sitting or standing for prolonged periods of time in an office setting. PHYSICAL & MENTAL REQUIREMENTS Positions in this class typically require repetitive motions, walking, talking and hearing. Must be able to sit or stand for extended periods of time with ability to reach, bend and move up/down on steps. Must be able to lift up to 50-pounds. The position requires considerable concentration, creativity and ability to manage time effectively. The position is subject to stress caused by a changing public environment, mandatory deadlines and heavy workload. Requires the ability to ask questions that will bring forth the information needed to make sound decisions.\nEqual Opportunity Employer\nThe Harris Central Appraisal District is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic,\nincluding but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.\nDue to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.","description_format":"text","description_chars":5382,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Internet Services","Residential Real Estate","Virtual Events"],"lifecycle":[{"event":"open","at":"2026-09-29T23:51:30Z"}],"liveness":{"score":34,"band":"fade","label":"Fading","p_open":1,"p_active":0.611,"p_room":0.55,"age_days":22,"expected_fill_days":19,"reasons":["conf:13","win:tail"],"computed_at":"2026-10-02T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/hcad-specialist-iii-purchasing","json_url":"https://alion.io/job/hcad-specialist-iii-purchasing.json","meta":{"generated_at":"2026-10-03T03:44:45Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":3761,"day_limit":5000,"remaining_today":1239,"minute_limit":60,"resets_at":"2026-10-04T00:00:00Z"}}}