{"id":2440281,"url":"https://alion.io/job/hcisystems-payroll-manager","title":"Payroll Manager","company":{"id":4423075,"name":"HCI Systems","domain":"hcisystems.net","url":"https://alion.io/company/hcisystems","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Finance","role_family":"Finance","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ontario, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":76000,"max_usd":145000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":3941},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-13T11:53:55Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-14T00:28:52Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Overview\nHCI Systems, Inc. is a trusted construction specialty contractor providing safety and security solutions, including fire alarm and electronic security systems. We are seeking an experienced and detail-oriented Payroll Manager to oversee weekly, multi-state payroll processing for our three business entities: HCI Systems, Control Systems, and CMD Electric. This role supervises the organization’s payroll functions, ensuring all pay is processed on time, accurately, and in compliance with federal and state regulations.\nResponsibilities\nProcess weekly, multi-state payroll for 1,300+ salaried and hourly employees across HCI Systems, Control Systems, and CMD Electric.\nOversee full-cycle payroll, including bonuses, adjustments, fringe benefits, and year-end reporting.\nLead and mentor payroll team members by developing SOPs, driving process improvements, and creating internal training materials to support efficiency, growth, and knowledge transfer.\nImplement internal controls to ensure payroll accuracy, compliance, and risk mitigation.\nCalculate payroll manually as needed, including gross-up calculations for bonuses.\nManage quarterly payroll tax filings and reconcile payroll-related general ledger accounts.\nConduct pre- and post-payroll internal audits to identify and resolve discrepancies.\nRegister and set up payroll in new states to ensure multistate compliance and employment insurance requirements.\nMaintain payroll records and employee setup in integrated accounting and HR systems.\nMonitor payroll calendars to account for extra pay periods and ensure timely paycheck distribution in accordance with labor laws.\nEnsure compliance with federal, state, and local payroll, leave, and tax regulations.\nProcess payroll for both union and non-union employees on applicable projects.\nEnsure payroll data meets certified payroll requirements by applying wage rates and fringe accruals for state and federally funded projects, based on input provided by the labor compliance team.\nAudit prevailing wage entries and ensure accurate fringe accruals, including fringe credits and contributions to retirement plans.\nSupport HR with I-9 verification, E-Verify processing, and employee file maintenance.\nManage time-off accruals, terminations, and final pay processes.\nStay current with payroll, leave and tax laws and regulations to ensure ongoing compliance and efficiency.\nQualifications\n5-7 years of payroll experience managing high-volume, multi-state payroll for 400+ employees.\nPayroll experience within the construction, electrical, or general contracting industries is required.\nExperience managing payroll across multiple entities with accurate reporting and compliance.\nPrior experience processing payroll for both union and non-union employees.\nFamiliarity with prevailing wage laws and certified payroll processes, including job rate verification, fringe benefits, and government agency reporting.\nHands-on experience with fringe credits and fringe contributions to retirement plans.\nStrong working knowledge of ADP WorkforceNow.\nProficient in Microsoft Excel and payroll-related tools.\nExperience with integrated software platforms, including payroll/HRIS systems such as ADP, and ERP systems like Sage/Timberline, Vista, Spectrum, Viewpoint, or CMiC.\nStrong payroll knowledge base with a continuous learning mindset and a passion for teaching and developing others.\nProven leadership skills with experience guiding and supporting payroll staff.\nExcellent problem-solving skills, with a proactive and detailed approach to resolving issues.\nStrong organizational, communication and customer service skills.\nAbility to manage multiple priorities and meet deadlines in a fast-paced environment.\nAbility to handle sensitive data with professionalism and discretion.\nHCI Systems Inc. is a licensed C-7, C-10 and C-16 low voltage systems integration contractor offering a full spectrum of services including sales, engineering, installation, service, and maintenance with over 600 employees in our seven branches. We offer fire life safety, fire suppression, fire sprinkler, access control, video management, intrusion detection, structured cable, nurse call and other related electronic detection solutions to our customers.\nWhy Join Us?\nUnlimited Growth - Our expanding product lines and markets drive consistent double-digit growth, creating ongoing opportunities for advancement.\n Comprehensive Benefits - Enjoy 401(k) with matching, reduced-cost medical, dental, and vision insurance, plus flexible spending accounts. Additional voluntary benefits include life insurance, disability, and accident coverage.\nPaid Time Off - Recharge with paid holidays and our PTO plan\nWeekly Pay - Get paid every Friday.\nEmployee Perks - From appreciation events and department outings to wellness programs and pet insurance, we invest in our team’s well-being.\nEqual Employment Opportunity\nHCI is an equal opportunity employer. We will not unlawfully discriminate against qualified applicants or employees with respect to any terms and conditions of employment and give equal opportunity considerations to applicants and employees regardless of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression, sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (“Protected Classifications”). HCI will reasonably accommodate employees and applicants with disabilities as required by law, if the person is otherwise qualified to perform all the essential functions of the position safely and competently.\nPay Range\nUSD $100,000.00 - USD $150,000.00 /Yr.","description_format":"text","description_chars":5952,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":5,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Continuous learning","Life insurance","Retirement plans","Vision insurance","Wellness"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-13T11:53:55Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":38,"reasons":["conf:4","win:early"],"computed_at":"2026-10-14T04:50:20Z"},"pay":null,"html_url":"https://alion.io/job/hcisystems-payroll-manager","json_url":"https://alion.io/job/hcisystems-payroll-manager.json","meta":{"generated_at":"2026-10-14T04:50:20Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6786,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4423075},"rest":"https://alion.io/mcp/rest/get_company?id=4423075"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhcisystems-payroll-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhcisystems-payroll-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhcisystems-payroll-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hcisystems-payroll-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhcisystems-payroll-manager"}]}