{"id":816432,"url":"https://alion.io/job/hctec-hr-office-support-specialist","title":"HR & Office Support Specialist","company":{"id":694936,"name":"HCTec","domain":"hctec.com","url":"https://alion.io/company/hctec","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Breezy","truth_index":null},"role":"HR","role_family":"HR","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Brentwood, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":76000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1805},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-07-29T18:55:28Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-21T06:26:30Z","board_verified":true,"closed_at":null,"days_open":83,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":83},"description":"POSITION SUMMARY:\nThe HR & Office Support Specialist plays a dynamic, high-impact role supporting the full scope of HR operations while also managing day-to-day office administration. This position ensures smooth HR processes, positive employee experiences, and operational efficiency while reporting directly to the HR Vice President. This is a hybrid position, office located in Brentwood, TN.\nESSENTIAL FUNCTIONS: To perform this job, an individual must perform each essential function satisfactorily with or without reasonable accommodation.\nHR Operations\nLead the onboarding process and complex provisioning process for new hires including preparing offer letters, coordinating background checks, setting up system access, coordinating orientation sessions, and ensuring a positive first-day experience.\nSupport HR reporting and analytics, assist with employee relations initiatives, and compliance tasks.\nMaintain accurate employee records in the HRIS system with new hire and changes in status.\nEnsure adherence to labor laws, company policies, and best practices in all HR and administrative activities.\nPrepare regular and ad-hoc reports on HR metrics, travel spend, office expenses, and other operational data.\nAssist with audits and compliance documentation as needed.\nHandle additional HR projects and tasks assigned.\nManage travel and expense platform, as well as supporting meeting and event logistics, including room bookings, catering, and setup for internal meetings or company events.\nOffice Operations\nManages front desk as the first point of contact for internal and external parties, thus, ensures a positive and professional visitor, caller, and employee experience\nManage office events, meetings, calendars, and other projects as requested\nOversee general office operations, including supplies inventory, vendor relationships, mail distribution, and office maintenance coordination (multiple locations), general office tasks, team support.\nHandle miscellaneous administrative duties and special projects to support both HR and broader organizational needs.\nEducation and Experience\nMinimum of 2-3 years combination of HR and office administration experience\nStrong understanding of HR principles, SHRM credentialed preferred\nBachelor’s degree in HR, business, or related field preferred\nStrong experience and efficiency in Microsoft Office, especially Excel and PowerPoint\nRequired Skills & Attributes\nAbility to handle a wide variety of tasks using strong organizational and multitasking skills, while maintaining great attention to detail\nProactive problem-solver with the ability to manage competing priorities in a dynamic environment\nHigh level of discretion and professionalism when handling confidential employee information\nStrong written and verbal communication skills\nCustomer-service focus and a collaborative team player\nTechnical proficiencies (HRIS, travel/expense platforms)\nOther duties as assigned","description_format":"text","description_chars":2938,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Company 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