{"id":1645770,"url":"https://alion.io/job/hcz-administrative-coordinator","title":"Administrative Coordinator","company":{"id":14205,"name":"Hcz","domain":"hcz.org","url":"https://alion.io/company/hcz","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":93,"open_postings":64,"ghost_share":0,"stale_share":0.063,"repost_share":0,"time_to_fill_p50_days":95,"computed_at":"2026-10-03T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Baltimore, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":65000,"max":75000,"currency":"USD","period":"year","gross":null,"usd_annual":75000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Monday.com","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-01T23:34:40Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-03T23:54:31Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Harlem Children’s Zone (HCZ) - a world-renowned education and poverty-fighting organization based in New York - seeks an enthusiastic, dedicated, and mission-aligned Administrative Coordinator to join the William Julius Wilson Institute Team.\nThe Administrative Coordinator will bring a passion for the mission of Harlem Children’s Zone: break the cycle of intergenerational poverty with comprehensive, on-the-ground programming that builds up opportunities for children and families to thrive in school, work, and life.\nHarlem Children’s Zone (HCZ) is advancing a bold vision to transform the lives of one million young people by scaling what works, building the field, and supporting place-based efforts rooted in community. Through the National Impact Team, HCZ works alongside communities, school systems, governments, philanthropy, and local organizations to accelerate cradle-to-career outcomes and economic mobility nationwide.\nThe Administrative Coordinator, National Impact, provides administrative and coordination support to an assigned team within National Impact. This role is responsible for supporting day-to-day team operations, coordinating schedules and communications, and helping ensure meetings, events, and administrative processes are effectively managed.\nWorking closely with the leadership and members of their assigned team, the Administrative Coordinator helps keep priorities organized, activities coordinated, and key administrative processes moving forward. The role also collaborates with colleagues across HCZ and engages with consultants and external partners. This individual must be highly organized, proactive, and detail-oriented, with the ability to manage multiple priorities, exercise sound judgment, and consistently follow through.\nFor more information, check outWant to Work at Harlem Children’s Zone? Here’s 7 Things You Need to Know.\nRequirements\nHigh School diploma\n5+ years of experience providing administrative support; experience providing executive-level support is a plus.\nWho you are\nCommitment to the mission and values of Harlem Children’s Zone.\nProficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, and Outlook, with strong calendar management skills.\nExperience with project management tools, such as Monday.com, is a plus.\nExcellent verbal and written communication skills.\nStrong organizational skills, work ethic, and impeccable attention to detail.\nAbility to manage multiple priorities and consistently follow through on deadlines and commitments.\nAbility to handle confidential and sensitive information with integrity and discretion.\nAbility to work independently and collaboratively as part of a broader team.\nAbility to engage with strategic partners and external stakeholders in a professional and tactful manner.\nProactive, adaptable, and able to operate effectively in a fast-paced environment.\nWhat you'll do\nAdministrative & Team Coordination\nProvide administrative and coordination support to the leadership and members of an assigned National Impact team.\nCoordinate scheduling and communications for the team, including with consultants and external partners.\nMaintain the team's calendar and support the coordination of meetings and key activities.\nPrepare meeting materials, maintain meeting notes, and support follow-up on key action items.\nMaintain organized team records, files, and other administrative documentation.\nHandle confidential and sensitive information with discretion and integrity.\nOperational Support\nCoordinate with HCZ departments, including Finance, to support the processing of contracts and invoices.\nTrack administrative priorities, deadlines, and follow-up items to support timely completion.\nSupport team project management and coordination tools, including Monday.com, as needed.\nHelp strengthen administrative processes and systems that support effective team operations.\nMeetings, Events & Special Projects\nAssist with the coordination of conferences, events, meetings, and other team convenings.\nCoordinate logistics, materials, communications, and other administrative needs for meetings and events.\nSupport special projects and priority initiatives led by team leadership.\nCollaborate with colleagues and internal HCZ departments to support effective execution of team priorities.\nPerform other duties as assigned.\nSchedule\nMonday-Friday\n5 days a week on site\nBenefits\nAs a member of the Harlem Children's Zone team, you will join a supportive and inclusive community dedicated to helping children, families - and our staff - thrive. We offer highly competitive salaries, a comprehensive benefits package, and opportunities for growth.\nOur exceptional full- time benefits include:\nHighly competitive base salaries\nPaid time off \nEmployee referral bonus \nCareer advancement\nNo-cost health insurance\nLife Insurance\nShort-and long-term disability\nAdditional voluntary benefits\nWellness discounts\nCommuter benefits\nFinancial wellness perks\nAdditional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)\nThe salary range for this position is $65,000- $75,000 per year. To be considered, interested applicants should apply directly through the posting. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children's Zone and Promise Academy Charter Schools will not provide work visas for candidates who require employer sponsorship to ensure work authorization in the United States. Harlem Children’s Zone is an EOE.","description_format":"text","description_chars":5524,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Health insurance","Life insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Primary Education"],"lifecycle":[{"event":"open","at":"2026-10-01T23:34:40Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":95,"reasons":["conf:15","win:early"],"computed_at":"2026-10-03T05:45:00Z"},"pay":{"stated_usd_annual":75000,"is_top_pay":true},"html_url":"https://alion.io/job/hcz-administrative-coordinator","json_url":"https://alion.io/job/hcz-administrative-coordinator.json","meta":{"generated_at":"2026-10-04T02:01:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":2762,"day_limit":5000,"remaining_today":2238,"minute_limit":60,"resets_at":"2026-10-05T00:00:00Z"}}}