{"id":2566779,"url":"https://alion.io/job/hdr-administrative-assistant-3","title":"Administrative Assistant","company":{"id":1771313,"name":"HDR","domain":"hdrinc.com","url":"https://alion.io/company/hdrinc","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":95,"open_postings":229,"ghost_share":0,"stale_share":0.004,"repost_share":0,"time_to_fill_p50_days":100,"computed_at":"2026-10-16T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Washington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":55000,"max_usd":109000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1549},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-14T22:03:38Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-16T04:23:14Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?\nAt HDR, our employee-ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward-thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next-generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee-owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.\nWatch Our Story:' https://www.hdrinc.com/our-story'\nEach and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.\nIn the role of Administrative Assistant, we'll count on you to:\nSelf-motivation and professionalism are key for this position along with the ability to thrive in a team atmosphere \nExcellent communicator, friendly, engaging, possess good judgment, including common sense, be able to think on your feet, be able to prioritize multiple tasks and meet deadlines in a fast-paced environment \nProvide administrative support for staff in the Everett office \nProficient with MS Office, particularly Word, Excel, PowerPoint, Teams, and Outlook \nExperience with SharePoint and Adobe Acrobat Pro a plus \nStrong written communication skills including grammar, punctuation, proofreading, and spelling \nSupport multiple manager schedules and emails \nReception duties to include answering and directing telephone calls, delivering messages and incoming mail and packages, greeting employees/clients and visitors \nOpen and close office building daily (office hours are 8am to 5pm M-F) \nSchedule conference calls and conference room booking \nAV knowledge for conference room set-up \nAssist with meeting set-up (to include catering if necessary) \nManage inventory of office and kitchen supplies \nAssist with large mailings when required \nNew hire desk set-up, coordinated with IT \nFacilitate expense report submission \nAbility to drive consistent policies and practices across the admin team in WA \nAccurately maintain Real Estate Licenses and various other annual membership renewals \nSupport vehicle fleet management:o Maintenance, repairs, oil changes, detailing\no Licensing \n\nDevelop and maintain a good working relationship with building property management company \nMaintain vended services agreements \nFrequently communicate with direct supervisor and office lead on processes and procedures \nMaintain office in a neat and orderly fashion, including conference rooms and copy areas stocked/clean \nMust be able to lift 20 pounds \nAll other duties as needed\nPreferred Qualifications:\nAssociate degree \n5+ years’ experience in an admin assistant/receptionist capacity supporting an energetic office \nExperience in any of the following fields are helpful: architectural, engineering, consulting, or construction services\nRequired Qualifications\nHigh School diploma or equivalent \nExcellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills \nFlexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment \nSelf-motivated, well-organized and detail-oriented \nAbility to handle confidential information \nProficiency with MS Office including Word and Outlook \nAn attitude and commitment to being an active participant of our employee-owned culture is a must \nWhat We Believe\nHDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.\nOur Commitment\nAs employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.\nOur eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.\nAt HDR, we are committed to the principles of employment equity.\nWe are an Affirmative Action and Equal Opportunity Employe r.\nWe consider all qualified applicants, regardless of criminal histories, arrest and conviction records.","description_format":"text","description_chars":5430,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Civil & Structural Engineering","Architecture","Engineering Services","Construction"],"lifecycle":[{"event":"open","at":"2026-10-14T22:03:38Z"}],"visa":[],"liveness":{"score":100,"band":"hot","label":"Hiring now","p_open":1,"p_active":1,"p_room":1,"age_days":1,"expected_fill_days":100,"reasons":["conf:1","wave","urgency","velocity","win:early","comp:brand"],"computed_at":"2026-10-16T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/hdr-administrative-assistant-3","json_url":"https://alion.io/job/hdr-administrative-assistant-3.json","meta":{"generated_at":"2026-10-16T06:55:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"assistant_verified","counted_by":"address","units_charged":1,"used_today":1124,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-17T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1771313},"rest":"https://alion.io/mcp/rest/get_company?id=1771313"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhdr-administrative-assistant-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhdr-administrative-assistant-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhdr-administrative-assistant-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hdr-administrative-assistant-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhdr-administrative-assistant-3"}]}