{"id":2105521,"url":"https://alion.io/job/hdr-administrative-assistantreceptionist","title":"Administrative Assistant/Receptionist","company":{"id":1771313,"name":"HDR","domain":"hdrinc.com","url":"https://alion.io/company/hdrinc","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":95,"open_postings":247,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":131,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Rancho Cucamonga, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":73000,"period":"year","method":"role_country_seniority_unknown","sample_n":8841},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-08T20:15:43Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-12T09:25:08Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?\nWatch Our Story:' https://www.hdrinc.com/our-story'\nEach and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.\nAt HDR, our employee-ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward-thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next-generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee-owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.\nIn the role of Administrative Assistant/Receptionist, we'll count on you to:\nTasks\nFulfill duties of front desk including answering and directing telephone calls, delivering messages, greeting employees and visitors. In addition, perform safety orientation for all visitors.\nStock supplies for kitchen, production room, mail room, etc. Verify the orders once arrived.\nMaintain conference room scheduling for meetings/luncheons through Outlook calendar. Rearrange meetings when necessary. Order food requested for meetings the day before. Set up food, coffee, water and soda for all meetings.\nOpen mail, date stamp and sort. Distribute mail, UPS, faxes and other deliveries daily.\nPrepare all outgoing UPS, Golden State Overnight (GSO) and regular mail daily. \nReview the administrative calendar daily and complete the tasks assigned.\nSend out bimonthly staff meeting calendar invitations for office and verify attendance for food orders.\nSubmit work order requests for facility maintenance and follow-up.\nMaintain Visa purchases with backup and post.\nMaintain a log for safety and other equipment when checked in and out.\nFacilities\nSet up new hire desks with supplies and clean term employee desks.\nClean and restock coffee machines daily.\nLoad/unload dishwasher daily.\nFinal cleanup of kitchen and common areas prior to leaving daily.\nSafety\nMaintain the red safety folder at the front desk monthly. \nCheck and order Sharps container which is used to safely dispose of syringes and lancets. \nCheck and stock 1st Aid Kits monthly and order supplies as needed.\nAudit PPE supplies bi-weekly.\nComplete Office Safety Coordinator tasks.\nAs Needed\nAssist with research for supplies, food, venues, reference material, etc.\nPickup of food, office supplies, sodas and misc. for meetings.\nPerform photocopying, scanning and printing assignments.\nRun errands using personal vehicle. \nPerform other administrative tasks/projects as assigned by supervisor.\nAssist the lab with purchases.\nAssist with vehicle servicing and maintenance coordination.\nAssist Engineering with equipment calibration coordination.\nPreferred Qualifications\nAssociate degree \n1+ years as Administrative Assistant/Receptionist/Clerical Support\nHigh attention to detail, quality and deadlines.\nRequired Qualifications\nHigh School diploma or equivalent \nExcellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills \nFlexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment \nSelf-motivated, well-organized and detail-oriented \nAbility to handle confidential information \nProficiency with MS Office including Word and Outlook \nAn attitude and commitment to being an active participant of our employee-owned culture is a must \nWhat We Believe\nHDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.\nOur Commitment\nAs employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.\nOur eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.\nAt HDR, we are committed to the principles of employment equity.\nWe are an Affirmative Action and Equal Opportunity Employe r.\nWe consider all qualified applicants, regardless of criminal histories, arrest and conviction records.","description_format":"text","description_chars":5478,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Energy & Utilities","Professional Services","Construction"],"lifecycle":[{"event":"open","at":"2026-10-08T20:15:43Z"}],"visa":[],"liveness":{"score":99,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.993,"p_room":1,"age_days":3,"expected_fill_days":131,"reasons":["conf:3","urgency","velocity","win:early","comp:brand"],"computed_at":"2026-10-12T06:55:09Z"},"pay":null,"html_url":"https://alion.io/job/hdr-administrative-assistantreceptionist","json_url":"https://alion.io/job/hdr-administrative-assistantreceptionist.json","meta":{"generated_at":"2026-10-12T10:34:37Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16259,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1771313},"rest":"https://alion.io/mcp/rest/get_company?id=1771313"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhdr-administrative-assistantreceptionist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhdr-administrative-assistantreceptionist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhdr-administrative-assistantreceptionist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hdr-administrative-assistantreceptionist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhdr-administrative-assistantreceptionist"}]}