{"id":3886717,"url":"https://alion.io/job/hdr-administrative-project-coordinator-7","title":"Administrative Project Coordinator","company":{"id":1771313,"name":"HDR","domain":"hdrinc.com","url":"https://alion.io/company/hdrinc","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":91,"open_postings":184,"ghost_share":0.005,"stale_share":0.321,"repost_share":0.011,"time_to_fill_p50_days":58,"computed_at":"2026-11-08T05:47:12Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ann Arbor, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-06T19:56:47Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-08T13:50:30Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?\nWatch Our Story:' https://www.hdrinc.com/our-story'\nEach and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.\nAt HDR, our employee-ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward-thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next-generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee-owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.\nIn the role of Administrative Project Coordinator, we'll count on you to:\nWork with project managers to ensure 100% compliance with the requirements of HDR’s QMS. The project coordinator will need to: gain a full understanding of the QMS program; be able to accurately explain the requirements to project managers; and be responsible for project review meeting scheduling, document preparation, participation, and follow-up.\nWork with project managers to efficiently set up their projects including creating of project folders, developing Project Management Plans, Quality Management Plans, loading project review and quality check schedules into HDR’s project management software, setting up project mailboxes, setting up communication tools, and setting up project review and kickoff meetings.\nProvide administrative support during project execution including meeting coordination, maintaining accurate files from project kickoff through closeout, performing document control for incoming and outgoing documents, assisting project managers with project status updates/reports/invoices, and assisting with deliverable development and coordination.\nCoordinating all aspects of meetings including sending Outlook invitations, finalizing and distributing electronic materials, printing handouts, attending meeting and capturing meeting minutes.\nRecord completion of project review meetings, finalized Quality Control Activities, and similar activities.\nDownload financial and labor data from HDR's project management software and organize it into comprehensive reports and dashboards for internal or external presentations.\nTechnical editing of deliverables. This generally consists of proofreading and working with technical staff to edit documents for format, clarity, consistency, grammar, spelling, and punctuation.\nCommunicate clearly and effectively with both internal and external clients regarding project inquiries or department procedures/requirements.\nEnsure compliance with corporate branding and template standards as well as client standards and expectations.\nWork under minimal supervision and meet compressed deadline.\nAll other duties as assigned\nPreferred Qualifications\nBachelor's degree \nExperience in the consulting industry supporting projects and project managers\nRequired Qualifications\nAssociate degree in a closely related field or combination of education and relevant experience \nA minimum of 1 years related experience \nProficiency in Microsoft Word and Excel \nAn attitude and commitment to being an active participant of our employee-owned culture is a must \nWhat We Believe\nHDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.\nOur Commitment\nAs employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.\nOur eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.\nAt HDR, we are committed to the principles of employment equity.\nWe are an Affirmative Action and Equal Opportunity Employe r.\nWe consider all qualified applicants, regardless of criminal histories, arrest and conviction records.","description_format":"text","description_chars":5267,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":true},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Civil & Structural Engineering","Architecture","Engineering Services","Construction"],"lifecycle":[{"event":"open","at":"2026-11-06T19:56:47Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 7 · green card filings: 1","filings_12m":7,"filings_prev_12m":2,"green_card_filings_12m":1,"median_offered_wage_usd":135625,"route":null,"cap_exempt":false,"checked_at":"2026-11-08T10:45:15+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":100,"band":"hot","label":"Hiring now","p_open":1,"p_active":1,"p_room":1,"age_days":1,"expected_fill_days":58,"reasons":["conf:5","wave","urgency","velocity","win:early","comp:junior,brand"],"computed_at":"2026-11-08T05:47:12Z"},"pay":null,"html_url":"https://alion.io/job/hdr-administrative-project-coordinator-7","json_url":"https://alion.io/job/hdr-administrative-project-coordinator-7.json","meta":{"generated_at":"2026-11-08T17:00:44Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":35786,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1771313},"rest":"https://alion.io/mcp/rest/get_company?id=1771313"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhdr-administrative-project-coordinator-7"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhdr-administrative-project-coordinator-7"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhdr-administrative-project-coordinator-7"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hdr-administrative-project-coordinator-7\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhdr-administrative-project-coordinator-7"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3886717}},{"tool":"search_jobs","arguments":{"company":"hdrinc.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3886717},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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