{"id":3183347,"url":"https://alion.io/job/hdr-receptionist-4","title":"Receptionist","company":{"id":1771313,"name":"HDR","domain":"hdrinc.com","url":"https://alion.io/company/hdrinc","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"A","score":95,"open_postings":201,"ghost_share":0,"stale_share":0.01,"repost_share":0,"time_to_fill_p50_days":84,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Ann Arbor, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":74000,"period":"year","method":"role_country_seniority_unknown","sample_n":10823},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-23T22:22:41Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-24T21:47:32Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?\nWatch Our Story: ' https://www.hdrinc.com/our-story'\nEach and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.\nAt HDR, our employee-ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward-thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next-generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee-owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.\nThe function of this role is to aid in front-office operations and provide administrative support for projects. It involves assisting the office to guarantee that daily operations run smoothly and supporting the project manager to ensure that projects comply with HDR's Quality Management System (QMS). This encompasses delivering administrative support and assistance to the project managers. This position requires 100% in-office presence.\nKey Responsibilities\nFront Desk & Visitor Services\nAnswer, screen, and direct incoming telephone calls in a professional and courteous manner.\nManage all front desk reception duties, including distribution of incoming mail, faxes, and courier deliveries.\nCoordinate and track incoming and outgoing UPS and other package shipments.\nGreet employees, clients, vendors, and visitors and provide a professional, welcoming environment.\nAdminister visitor sign-in procedures, maintain guest logs, issue security badges, and complete visitor exit procedures.\nAssist visiting HDR employees with workstation assignments, temporary badges and supplies as needed\nMaintain confidentiality and adhere to office security protocols.\nOffice Administration & Facility Support\nSupport administrative and operational needs of multiple office locations throughout Michigan.\nOrder and maintain office supplies, coffee and tea supplies, kitchen inventory, and cleaning supplies.\nMaintain kitchen and common areas, ensuring cleanliness, organization, and adequate inventory levels.\nCoordinate approved lunch and catering orders for meetings, events, and training sessions.\nServe as a resource for employees regarding office procedures and administrative support.\nAssist senior staff with travel arrangements, expense reports, and car rentals as needed.\nAssist with planning and executing various office functions (employee recognition, holiday party, open house, client receptions, etc.).\nPerform other duties as needed for the efficient operation of the office.\nConference Room & Meeting Coordination\nManage conference room schedules and meeting space reservations.\nCoordinate all aspects of meetings, including sending Outlook invitations, scheduling conference calls, reserving meeting space, and arranging catering.\nCommunicate with meeting organizers regarding room setup requirements and special requests.\nPrepare and distribute meeting materials, print handouts, attend meetings as needed, and capture meeting minutes.\nEnsure conference rooms are cleaned, organized, and reset following meetings.\nProject Administrative Support\nProofread and edit technical documents for grammar, spelling, punctuation, formatting, consistency, readability, and clarity.\nEnsure compliance with HDR corporate branding requirements, template standards, and client-specific formatting expectations.\nPrepare reports, presentations, correspondence, and project documentation to support project teams and leadership.\nServe as a backup for Transmittals/Submittals for Projects.\nWork under minimal supervision and meet compressed deadlines.\nPerform other administrative duties as assigned\nPreferred Qualifications\nAssociate degree\n#LI-EV1\nRequired Qualifications\nHigh School diploma or equivalent \nExcellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills \nFlexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment \nSelf-motivated, well-organized and detail-oriented \nAbility to handle confidential information \nProficiency with MS Office including Word and Outlook \nAn attitude and commitment to being an active participant of our employee-owned culture is a must \nWhat We Believe\nHDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.\nOur Commitment\nAs employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.\nOur eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.\nAt HDR, we are committed to the principles of employment equity.\nWe are an Affirmative Action and Equal Opportunity Employe r.\nWe consider all qualified applicants, regardless of criminal histories, arrest and conviction records.","description_format":"text","description_chars":6363,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Civil & Structural Engineering","Architecture","Engineering Services","Construction"],"lifecycle":[{"event":"open","at":"2026-10-23T22:22:41Z"}],"visa":[],"liveness":{"score":100,"band":"hot","label":"Hiring now","p_open":1,"p_active":1,"p_room":1,"age_days":0,"expected_fill_days":84,"reasons":["conf:3","wave","urgency","velocity","win:early","comp:brand"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/hdr-receptionist-4","json_url":"https://alion.io/job/hdr-receptionist-4.json","meta":{"generated_at":"2026-10-25T01:10:29Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1809,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1771313},"rest":"https://alion.io/mcp/rest/get_company?id=1771313"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhdr-receptionist-4"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhdr-receptionist-4"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhdr-receptionist-4"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hdr-receptionist-4\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhdr-receptionist-4"}]}