Senior Marketing Coordinator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: ' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe water is more than a resource, it's a shared responsibility. As part of our Water Business Group, you’ll help shape how communities manage water for generations to come. From delivering safe drinking water and treating wastewater responsibly to developing sustainable water supplies and protecting lives and property through flood control, your work will directly support public health, environmental sustainability, and infrastructure resilience. We bring together experts across disciplines to solve complex challenges with bold thinking and technical excellence. Whether you're modernizing aging systems or pioneering innovative approaches, your contributions will make a meaningful difference in people’s lives. This isn’t just a job, it's a chance to lead change, drive progress, and leave a lasting legacy.

Join a team that’s shaping the future of water infrastructure in Northern California. As a Sr. Marketing Coordinator for the Northern California Area Water Business Group (NorCal WBG), you’ll be part of a team that is at the forefront of driving innovation, building strategic partnerships, and winning meaningful work in drinking water, wastewater, and water resources planning and design. This isn’t just marketing; it’s about being part of a team that is creating sustainable solutions for communities and making a lasting impact.

Working in partnership with the NorCal WBG Marketing Services Manager and our Proposal Managers, the Sr. Marketing Coordinator is responsible for coordinating high-quality proposals and interview materials, supporting business development and growth initiatives, and delivering marketing programs that strengthen our brand, visibility, and market presence.

In the role of Senior Marketing Coordinator, we'll count on you to:

• Support pursuit teams in developing persuasive, client-focused proposal and interview materials from kickoff through submission.

• Coordinate proposal development activities, including schedules, compliance, content collection, document production, quality reviews, and final submission.

• Monitor client and industry websites for solicitation and procurement status.

• Organize and file proposal and presentation materials following submittal for future reference and reuse.

• Support management of client relationship management and financial systems to inform reporting metrics and dashboards.

• Maintain accurate project and resume data in business development systems.

• Promote data quality and consistency across marketing and business development systems and resources.

• Arrange for professional photography on projects.

• Support development of annual and long-term strategic plans within established company direction and goals, including growth initiatives and strategic investments.

• Support implementation of key growth initiatives and investments as defined in annual and long-term strategic plans.

• Support development and implementation of client plans, including long-term strategies to capture market share, as assigned.

• Support solicitation of formal client feedback.

• Administer implementation of the go/no-go decision process in accordance with HDR's Matrix of Authority.

• Support content marketing campaigns to strengthen HDR's brand, increase visibility, and showcase thought leaders.

• Support development and publication of engaging digital content that reflects HDR's brand and elevates thought leadership.

• Support implementation of strategies that elevate HDR's brand and technical talent with industry associations.

• Create marketing collateral and branded visual communications to support business development efforts.

• Plan and fulfill conference sponsorship benefits and support conference participation, as needed.

• Develop engaging internal communications content, including announcements, presentations, and webinars.

• Plan and coordinate large internal meetings, in-person and virtual.

• Maintain inventory of branded materials used for client visits, conferences, and recruiting.

• Train and mentor employees on marketing processes, business development tools, proposal development, and marketing best practices.

• Articulate HDR's capabilities and competitive advantages.

• Help improve marketing processes, templates, tools, and resources to increase team efficiency, consistency, and quality.

• Provide guidance and quality review to Marketing Coordinators and other less experienced staff, as appropriate.

• Perform other duties as needed.

Preferred Qualifications

• Bachelor's degree in a related field
• Deep knowledge of the A/E/C industry's standard approach to procurement of professional services
• Ability and desire to travel and engage with others in-person

Required Qualifications

• A minimum of 2 years relevant industry experience
• Excellent written and verbal communication skills
• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint
• Proficient in Adobe Creative Cloud applications, including InDesign
• Demonstrated "self-starter" with a history of completing projects with limited oversight

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

At HDR, we are committed to the principles of employment equity.

We are an Affirmative Action and Equal Opportunity Employe r.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.