{"id":1020523,"url":"https://alion.io/job/heart-aerospace-executive-operations-partner","title":"Executive Operations Partner","company":{"id":33950,"name":"Heart Aerospace","domain":"heartaerospace.com","url":"https://alion.io/company/heart-aerospace","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Operations","role_family":"Operations","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Los Angeles, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":98000,"max":130000,"currency":"USD","period":"year","gross":null,"usd_annual":130000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-17T23:57:27Z","employer_posted_date":"2026-09-18","last_verified_at":"2026-10-21T14:14:14Z","board_verified":true,"closed_at":null,"days_open":33,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":33},"description":"Executive Operations Partner, Office of the CEO (OCEO)\nAt Heart Aerospace, we are developing the ES-30, a regional hybrid-electric commercial aircraft\ncapable of carrying 30 passengers, boasting an all-electric, zero-emission range of 125 mi and a\nhybrid-electric range of 500 mi. Heart is targeting type certification of the ES-30 by the end of the\ndecade.\nHeart’s Executive Leadership Team (ELT) is focused on delivering the company’s next critical phase:\nachieving first flight of our X1 full-scale demonstrator aircraft, advancing the X2 prototype program,\nprogressing strategic planning and fundraising efforts, and preparing the company for\nindustrialization and production. This is a period of high intensity, rapid decision-making, and strident\nexecution requiring tight coordination across engineering, operations, commercial, and corporate\nfunctions.\nYour Mission:\nHeart Aerospace is seeking an Executive Operations Partner to support Heart’s Executive\nLeadership Team, with primary focus on supporting the Founder & CEO. This role sits at the center\nof the company’s operating rhythm, helping ensure senior leaders are spending their time on the\nhighest-value priorities and that the day-to-day mechanics around strategic decision-making,\nmeetings, travel, external engagement, and follow-through run with precision.\nThe Executive Operations Partner will own core executive operations across scheduling, travel,\ninbox and headquarters management support, while helping maintain order, responsiveness, and\nmomentum during a dynamic period of company growth. This is a high-trust, high-visibility role suited\nfor someone who thrives in fast-moving environments, exercises strong judgment, and brings a\nservice mindset, discretion, and operational excellence to supporting senior leadership. The role\nrequires flexibility and a high degree of responsiveness, including outside of normal business hours,\nas the needs of the Executive Leadership Team evolve.\nThis role may suit both an experienced executive operations professional and a high-potential\nearly-career operator looking to build deep exposure to how a hard tech company is run at the\nleadership level.\nKey responsibilities include but are not limited to:\nExecutive Admin & Correspondence: \nLead executive scheduling for members of the Executive Leadership Team, driving prioritization, sequencing, conflict resolution, and focus time protection so leadership time stays aligned to company priorities \nServe as a point of coordination for last-minute changes and shifting priorities, helping the Executive Team respond quickly and smoothly \nManage Executive Leadership Teams’ inbox, including triage, drafting responses, and flagging items requiring direct attention \nSupport executive correspondence across key external functions, including investor relations, media relations, public affairs, and Corporate Affairs activities including maintaining CRM hygiene and tracking next steps \nTrack meeting action items and follow-ups to ensure continuity and execution across meetings and commitments \nIdentify gaps and improve systems, tools, and processes to increase efficiency and clarity \nCollaborate with Executive Operations partners across the company and support team events, offsites, and company-wide activities as needed \nSupport expense management, including receipt tracking, reconciliation, and timely submission \nTravel & planning: \nSupport executive travel and planning, ensuring domestic and international travel is tightly coordinated, and executed to a high standard. \nPrepare agendas, briefing materials, and background notes for meetings, travel, and external engagements \nHeadquarters Management & Visits: \nSupport the Office Manager with headquarters logistics, helping manage executive movements and the day-to-day details that keep the office running smoothly. Including overseeing meeting room scheduling, coordinating catering, supplies, printed materials, and other on-site needs for executive meetings and leadership activity. \nEnsure a polished, high-quality, and well-run experience for visitors engaging with Heart leadership, from arrival through departure \nSpecial Projects & Initiatives: \nSupport headquarters evolution and facilities improvements, including layout, functionality, and day-to-day usability of the space \nContribute to the look and feel of the executive and headquarters environment, including decor, materials, and overall presentation of the company to internal and external stakeholders \nAssist in building and refining internal processes, templates, and materials that support executive operations and company-wide coordination \nYou’ll Bring These Qualifications for the Executive Operations Manager position:\n5+ years of experience supporting founders, senior executives, or principals in a technology startup or other high-demand environment \nExperience owning complex executive scheduling, including prioritization, sequencing, and conflict resolution across multiple stakeholders \nExperience planning and executing complex domestic and international travel with frequent changes and tight timelines \nStrong written and verbal communication skills, including drafting professional correspondence on behalf of executives \nExperience with handling sensitive information and high-stakes interactions \nExperience supporting external engagement workflows, including investor, media, or stakeholder coordination (CRM familiarity a plus) \nThese Qualifications Would Be Nice to Have:\nHigh level of responsiveness, reliability, and professionalism in a fast-paced, always-on environment \nStrong operational instincts, with the ability to anticipate needs, close gaps, and keep work-streams moving \nComfortable coordinating across senior internal stakeholders and high-profile external contacts \nInterest in using generative AI tools to improve workflow efficiency (e.g., summarization, drafting, research, and materials development) \nAdditional Requirements:\nAbility to maintain a high level of responsiveness outside standard business hours as needed\nBase Pay Range: \n$98,000-$130,000 USD","description_format":"text","description_chars":6102,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Aircraft Manufacturing"],"lifecycle":[{"event":"open","at":"2026-09-18T04:56:12Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 2","filings_12m":2,"filings_prev_12m":2,"green_card_filings_12m":0,"median_offered_wage_usd":217500,"route":null,"cap_exempt":false,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US 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