{"id":3938869,"url":"https://alion.io/job/heat-learning-portal-scheduling-coordinator","title":"Scheduling coordinator","company":{"id":4479776,"name":"HEAT Learning Portal","domain":"heatlearningportal.com","url":"https://alion.io/company/heat-learning-portal","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Los Angeles, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Calendar","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"Asana","optional":true},{"name":"Monday.com","optional":true},{"name":"Power Automate","optional":true},{"name":"Trello","optional":true},{"name":"Zapier","optional":true}],"status":"live","first_seen_at":"2026-10-27T06:07:36Z","employer_posted_date":null,"last_verified_at":"2026-10-27T06:07:36Z","board_verified":false,"closed_at":null,"days_open":12,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":12},"description":"About the role The Scheduling Coordinator ensures efficient allocation of resources and timely execution of project timelines. This on-site position supports internal teams and external clients by managing calendars, data, and communications.\nKey responsibilities\nMaintain and update Google Calendar for multiple project teams, ensuring conflict-free scheduling.\n\nCreate, track, and distribute weekly and monthly schedules using Microsoft Excel.\n\nCoordinate with project managers to align resource availability with project milestones.\n\nRespond to client inquiries, providing accurate scheduling information and status updates.\n\nEnter and verify scheduling data, generating reports for leadership review.\n\nFacilitate communication between departments to resolve timing conflicts and priority changes.\n\nMonitor key deadlines and proactively adjust schedules to mitigate delays.\n\nRequired qualifications\n1-4 years of experience in scheduling, project coordination, or related administrative roles.\n\nAdvanced proficiency with Microsoft Excel (pivot tables, formulas, and data visualization).\n\nStrong working knowledge of Google Calendar and other calendar-sharing tools.\n\nExcellent written and verbal communication skills.\n\nDemonstrated ability to manage multiple tasks, prioritize effectively, and meet tight deadlines.\n\nHigh level of accuracy in data entry and record-keeping.\n\nNice to have\nFamiliarity with project management software such as Asana, Trello, or Monday.com.\n\nExperience in a customer-service environment, handling high-volume inquiries.\n\nCertification in Project Management (CAPM, PMP) or related training.\n\nBasic knowledge of workflow automation tools (Zapier, Microsoft Power Automate).","description_format":"text","description_chars":1703,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United 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