{"id":2370107,"url":"https://alion.io/job/hedrickbrothers-preconstruction-coordinator","title":"Preconstruction Coordinator","company":{"id":4422889,"name":"HedrickBrothers","domain":"hedrickbrothers.com","url":"https://alion.io/company/hedrickbrothers","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["West Palm Beach, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":57000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"OneDrive","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-15T00:00:00Z","employer_posted_date":"2026-09-15","last_verified_at":"2026-11-02T14:42:40Z","board_verified":true,"closed_at":null,"days_open":48,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":48},"description":"ABOUT HEDRICK BROTHERS CONSTRUCTION\nFounded in 1979, Hedrick Brothers Construction is a family-owned commercial general contractor headquartered in West Palm Beach, Florida, with offices in Winter Park, Stuart, and Miami. For more than 47 years we have built across Florida in hospitality, multi-family, industrial, healthcare, and the public sector, with project values ranging from $5M to $160M. Our work is guided by our GRIT values - Growth, Resourcefulness, Integrity, and Team - and a culture built on doing right by our people, our trade partners, and our clients.\nTHE OPPORTUNITY\nThe Preconstruction Coordinator supports the early phases of every pursuit - managing bid coordination, subcontractor outreach, organizing project documentation, and keeping accurate records across Procore, Building Connected, Sharepoint and Compass. You keep the bid process organized, on schedule, and well documented.\nThis role is ideal for someone detail-oriented, tech-savvy, and eager to grow in the construction industry.\nWHAT YOU'LL DO\nSet up bid files in Procore and SharePoint/OneDrive and timestamp and track all incoming plans, specs, and project documents.\nSupport the Preconstruction Team with bid solicitation, plan and specification distribution, printing needs, and filing of all preconstruction-related documentation. Maintain current bid status and subcontractor database in Building Connected\nTrack responses, addenda, and subcontractor communications.\nAssist with scope review meetings and proposal assembly.\nWork with the Prequalification Coordinator to identify and prequalify all new subcontractors.\nBecome proficient in and utilize Building Connected, Compass, SharePoint, and Procore to support preconstruction team logistics and administrative needs.\nCreate meeting agendas, minutes, drawing logs, and RFI logs and distribute them promptly.\nSet up preconstruction meetings - conference rooms, virtual invitations, agendas, materials, display boards, sign-in sheets, and contact spreadsheets.\nSet up project framework in Procore, entering subcontractor, consultant, architect, and owner contact information, and maintain the action items list.\nWHAT YOU BRING TO THE ROLE\nExperience & Education\nAssociate's or Bachelor's degree in construction management, engineering, or a related field preferred.\nExperience: 2-5 years of administrative, estimating support, or coordination experience.\nStrong organizational skills and attention to detail.\nExcellent verbal and written communication skills.\nComfortable making outbound calls and engaging with external stakeholders.\nAbility to manage multiple tasks and deadlines independently.\nGeneral understanding of construction terminology.\nCertifications & Licenses\nReliable transportation and a valid Florida driver's license.\nSkills & Attributes\nProficient with Microsoft Office, Bluebeam, Adobe Acrobat, Compass, Procore, Building Connected, On-Screen Takeoff, Destini Estimating, and Sage Timberline (preferred).\nHighly organized, detail-oriented, and able to manage multiple deadlines independently.\nPhysical Demands\nThe physical demands described here are representative of those that must be met to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.\nPrimarily works in an office environment at a desk and computer for extended periods.\nOccasionally visits active construction sites and may be exposed to weather, noise, dust, and machinery.\nAttend subcontractor outreach events to represent Hedrick Brothers Construction and support the company’s efforts to develop and maintain subcontractor relationships.Frequent use of hands and fingers for repetitive tasks such as keyboard, phone, and filing.\nOccasionally lifts, pushes, pulls, or carries up to 50 pounds; regularly up to 25 pounds.\nOccasionally bends, stoops, or stands on a stool to access files and materials.\nRequires close and distance vision, depth perception, and the ability to adjust focus.\nRequires the ability to communicate clearly and hear conversation in person and by phone.\nWHAT WE OFFER\nCompetitive compensation commensurate with experience\nProfit sharing and bonus opportunities tied to company and project performance\nComprehensive health, dental, and vision coverage\nCompany-provided life insurance and short- and long-term disability protection\n401(k) with company match\nPaid time off, company holidays, and paid parental leave\nWellness program reimbursement to support your health and well-being\nAnnual stipend for company-branded apparel\nOngoing training, certification support, and clear paths for advancement\nA collaborative, values-driven culture grounded in GRIT\nEQUAL OPPORTUNITY EMPLOYER\nHedrick Brothers Construction is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status.\n\nThis job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. 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