{"id":3411164,"url":"https://alion.io/job/helion-energy-executive-assistant","title":"Executive Assistant","company":{"id":10265,"name":"Helion Energy","domain":"helionenergy.com","url":"https://alion.io/company/helionenergy","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":91,"open_postings":52,"ghost_share":0,"stale_share":0.173,"repost_share":0,"time_to_fill_p50_days":94,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Everett, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":136000,"max":167000,"currency":"USD","period":"year","gross":null,"usd_annual":167000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-28T16:18:37Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-04T15:12:04Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"About Helion\nWe are a fusion power company based in Everett, WA, with the mission to build the world's first fusion power plant, enabling a future with unlimited clean electricity. Our vision is a world with clean, reliable, and affordable energy for everyone.\nSince Helion's founding in 2013, we have raised $1.5 billion from long-time investors such as Sam Altman, Mithril, and Capricorn Investment Group as well as new investors including Thrive Capital, LightSpeed Venture Capital, SoftBank, and others to propel us forward. Our current prototype, Polaris, has reached record-breaking plasma temperatures of 150 million degrees Celsius (13 keV). Helion is continuing to iterate and on the path to the world's first fusion power plant, Orion.\nThis is a pivotal time to join Helion. You will tackle real-world challenges with a team that prizes urgency, rigor, ownership, and a commitment to delivering hard truths - values essential to achieving what no one has before. Together, we will change the future of energy, because the world can't wait.\nWhat You Will Be Doing:\nWe are hiring an Executive Assistant to support the Senior Director of Science and a multidisciplinary organization of approximately 125 scientists, engineers, techs, and operations professionals.\nIn this role, you will independently manage administrative priorities, prepare reports for the Board and Executive Team, and spearhead new department initiatives. You will work across plasma physics, materials science, fuel cycle, nuclear science, experimental operations, and R&D engineering.\nYou will be a trusted partner to the department's leadership team, proactively identifying and removing administrative friction so leaders can focus on technical execution, strategic decisions, and developing their teams. This is an onsite role based in Everett, WA, reporting to the Senior Director of Science.\nYou Will:\nManage calendar, inbox, scheduling, and meeting priorities, independently navigating competing demands and coordinating with senior leaders across Helion.\n\nCoordinate department operating rhythms, including weekly huddles, leadership meetings, quarterly completed objectives reviews, and strategic planning sessions. Own meeting logistics, agendas, notes, action tracking, and distribution of information.\n\nPrepare initial drafts of communications, decision memos, briefing documents, presentations, and department updates. Synthesize information from meetings and conversations into concise, actionable materials.\n\nServe as a department onboarding champion, helping new hires navigate Helion, reinforcing company values, coordinating introductory check-ins, and identifying opportunities to improve the onboarding experience.\n\nCoordinate training records and completion tracking, partnering with managers and functional owners to identify overdue requirements and maintain department readiness.\n\nProvide administrative support to directors and managers, including expense reports, team events, recognition activities, operational campaign meals, recruiting visits, and complex scheduling.\n\nSupport new department initiatives and programs, including external research collaborations such as HERCULES, by coordinating stakeholders, documentation, workflows, and administrative execution until the program can be passed off for long-term ownership.\n\nDevelop and improve administrative processes, documentation systems, dashboards, and communication workflows. Leverage AI tools and automation to eliminate unnecessary work.\n\nBuild strong relationships with leaders, employees, and external partners, maintaining confidentiality and exercising sound judgment in sensitive situations.\n\nRequired Skills:\n6+ years of executive or administrative support experience, including direct support for senior leaders in a complex, fast-paced organization.\n\nDemonstrated ability to work independently, navigate ambiguous priorities, and exercise sound judgment in allocating time and attention.\n\nExcellent written and verbal communication skills, including the ability to synthesize complex discussions into clear summaries, meeting notes, and initial drafts.\n\nExperience managing complex calendars, coordinating multiple stakeholders, and organizing leadership meetings and events. Proficiency with Microsoft Office applications, particularly Outlook, PowerPoint, Word, and Excel.\n\nStrong organizational skills with a demonstrated ability to track commitments, follow through on details, and improve administrative processes.\n\nAbility to build trust across organizational levels, handle sensitive information with discretion, and balance responsiveness with competing priorities. Proactive engagement of team members at all levels of the organization.\n\nInterest in using technology, automation, and AI tools to improve administrative effectiveness.\n\nA growth mindset. You are interested in learning new skills and taking on new challenges. You are also excellent at delivering direct feedback.\n\n#LI-Onsite #LI-MM1\nBenefits\nOur total compensation package includes benefits, including but not limited to:\nMedical, Dental, and Vision plans for employees and their families\n\n31 Days of PTO (21 vacation days and 10 sick days)\n\n10 Paid holidays, plus company-wide winter break\n\nUp to 5% employer 401(k) match\n\nShort term disability, long term disability, and life insurance\n\nPaid parental leave and support (up to 16 weeks)\n\nAnnual wellness stipend\n\nHelion is an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 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