{"id":4124633,"url":"https://alion.io/job/hellofresh-office-administrator-pm-shift","title":"Office Administrator [PM Shift]","company":{"id":1061,"name":"HelloFresh","domain":"hellofresh.com","url":"https://alion.io/company/hellofresh","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":88,"open_postings":79,"ghost_share":0,"stale_share":0.443,"repost_share":0.089,"time_to_fill_p50_days":42,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Calgary, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false}],"status":"live","first_seen_at":"2026-10-13T20:26:13Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-12T01:12:25Z","board_verified":true,"closed_at":null,"days_open":29,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":29},"description":"Location: Unit# 110, 4951 - 110 Avenue SE, Calgary, Alberta \nPM Shift: Monday - Friday 3:00 PM -11:30 PM\nAbout the Role\nWe’re hiring an Office Administrator to support our ready-to-eat facility (Factor) in Calgary. In this role, you will organize/coordinate office procedures and support the office with high levels of customer service in administration. Your role is to create and maintain an environment where our employees can do the best work of their lives in an effective, professional, and safe environment. Ultimately, the Office Administrator should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.\nWhat you will be doing:\nDevelop processes to improve overall office operations\nAssist HR & Staffing teams with onboarding new hires and set-up of the orientation room \nCoordinate promotional materials to promote HelloFresh activities\nProvide administrative support to on-site leadership team\nAct as a gatekeeper while receiving guests, courteously providing and receiving information\nManage site indirect procurement activities-including office supplies, snacks, and general materials-while ensuring timely execution and accurate reporting of all purchases.\nManage site access with key cards and visitor logs\nAddress employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements);\nPlan in-house or off-site activities, such as parties, celebrations, swag distribution and conferences \nWork in compliance with OH&S acts and regulations.\nCreate and distribute email communications to hourly team members about Town Halls, surveys, and organizational updates.\nManage absence tracking and job abandonment follow-ups\nOwn and manage operations-based reports\nUse personal protective and safety equipment and clothing as directed by the employer and report workplace hazards and dangers to the supervisor or employer.\nOther duties as assigned\nAt a minimum, you have: \nExceptional communication, interpersonal, and problem-solving skills;\n2+ years of work experience in a related office coordinator, customer service, and/or assistant position;\nProficiency with Google Apps (i.e., Gmail, Docs, Sheets), Microsoft Suite and video conferencing;\nExperience supporting general HR function strongly preferred;\nGED/HS diploma required. Bachelor’s degree preferred.\nAbility to prioritize, remain calm and alert while multitasking in a fast-paced and deadline oriented environment. \nFlexibility to work overtime, weekends, evenings and holidays as required\nWhat you’ll get in return:\nCompetitive salary and health benefits\nShift premiums are available for afternoon and overnight shifts\n75% discount on HelloFresh or Chefs Plate weekly box subscription\nHigh impact work to help feed thousands of families in Canada\nOpportunity to learn and grow\nWork with a hard-working and supportive team\nWorking Conditions:\nIt’s no surprise that as a food company, we use many ingredients that may be considered common allergens (i.e. peanuts, tree nuts, milk, etc.). Whether this role is based out of our headquarters or one of our distribution centers, it is possible that you may be exposed to such allergens in this role. If you have any concerns with being exposed to any particular food ingredients, including meat, please disclose this during the hiring process. \nIf this sounds like you, please click the \"Apply Now\" button. If this role doesn't quite match what you're looking for, but you'd like to know more about joining the HelloFresh team, please visit our Jobs page to view our other vacancies. We'd love to hear from you!\nHelloFresh Canada uses AI-integrated technology to help us process and evaluate applications more efficiently. This includes tools that screen and assess candidate qualifications based on the requirements for this role. While these tools assist our workflow, all final selection decisions are made by our hiring team.\nThis is a posting for an existing vacancy. We are actively seeking to fill this position.\nCalgary, AB Pay Range\n$20.25—$20.25 CAD","description_format":"text","description_chars":4072,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Online Groceries","Subscription Commerce","Prepared Foods"],"lifecycle":[{"event":"open","at":"2026-11-12T01:12:25Z"}],"visa":[],"liveness":{"score":48,"band":"ok","label":"Likely open","p_open":1,"p_active":0.799,"p_room":0.6,"age_days":29,"expected_fill_days":41,"reasons":["conf:1","win:late","crowd:junior,brand"],"computed_at":"2026-11-12T02:50:53Z"},"pay":null,"html_url":"https://alion.io/job/hellofresh-office-administrator-pm-shift","json_url":"https://alion.io/job/hellofresh-office-administrator-pm-shift.json","meta":{"generated_at":"2026-11-12T02:50:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":6419,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1061},"rest":"https://alion.io/mcp/rest/get_company?id=1061"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhellofresh-office-administrator-pm-shift"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhellofresh-office-administrator-pm-shift"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhellofresh-office-administrator-pm-shift"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hellofresh-office-administrator-pm-shift\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhellofresh-office-administrator-pm-shift"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4124633}},{"tool":"search_jobs","arguments":{"company":"hellofresh.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4124633},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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