{"id":2073168,"url":"https://alion.io/job/hendrickauto-executive-administrative-assistant","title":"Executive Administrative Assistant","company":{"id":7724,"name":"Hendrick Automotive Group","domain":"hendrickauto.com","url":"https://alion.io/company/hendrickauto","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":44000,"max_usd":84000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1646},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-07T00:00:00Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-14T04:03:10Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Hendrick Automotive GroupLocation: 6000 Monroe Rd, Charlotte, North Carolina 28212Hendrick Automotive Group is seeking a highly organized and detail-oriented Administrative Assistant to join our Real Estate Team - Onsite in Charlotte, NC!\nPOSITION SUMMARYON SUMMARY\nThe Executive Administrative Assistant provides high-level, proactive administrative support to the Vice President of Real Estate at Hendrick Automotive Group. This role operates at the center of a fast-paced, high-volume real estate environment and demands exceptional organizational skills, sound judgment, and a commitment to confidentiality. The ideal candidate anticipates the needs of the VP, manages competing priorities with ease, and serves as a reliable extension of executive leadership.\nCORE COMPETENCIES REQUIRED\nExceptional organizational and time management skills\nHigh attention to detail and accuracy in all deliverables\nStrong written and verbal communication abilities\nProactive problem-solving and conflict resolution\nAbility to maintain strict confidentiality across all matters\nProficiency with Microsoft Office Suite and real estate management platforms\nAdaptability in a rapidly changing, high-stakes environment\nProfessional presence and sound executive-level judgment\nKEY DUTIES & RESPONSIBILITIES\nTRAVEL COORDINATION:\nPlan, coordinate, and book all travel arrangements for the VP of Real Estate, including flights, accommodations, ground transportation, and itineraries\nSubmit complete and accurate expense reports in a timely manner following each trip\nAnticipate logistical needs and proactively resolve travel conflicts or disruptions.\nCALENDAR MANAGEMENT:\nMaintain and actively manage the VP's calendar, ensuring adequate travel time is built in between commitments\nIdentify and resolve scheduling conflicts as they arise with professionalism and efficiency\nCoordinate and manage recurring team meeting schedules, including:\nProject Update Meetings\nDirectors Meetings\nTeam Building Events\nProduce a comprehensive weekly schedule report and maintain it in real time as changes occur.\nEMAIL MANAGEMENT & COMMUNICATION:\nMonitor the VP's email with the intent to help prioritize and triage incoming correspondence\nFlag urgent matters, surface action items, and organize communications by priority\nDraft and send responses on behalf of the VP when directed, maintaining the VP's voice and professional standard.\nREAL ESTATE MANAGEMENT:\nManage the data conversion and migration process from the K: Drive to the REMAN Hub system\nProcess and track Certificates of Insurance (COIs) within the system, ensuring accuracy and timeliness\nManage portfolio reporting, including critical dates review to ensure no deadlines are missed\nServe as a resource and point of accountability for data integrity within the REMAN Hub.\nREAL ESTATE (RE) UPDATE MEETINGS:\nPrepare and distribute complete bi-weekly RE Meeting Reports prior to each meeting\nAttend all RE Meetings as a consistent presence representing administrative support\nIssue detailed meeting minutes following each session that clearly highlight decisions made, directions given, and action items assigned to the RE team\nEDUCATION/EXPERIENCE:\nAssociate's or Bachelor's degree preferred; equivalent combination of education and experience considered\nMinimum 3-5 years of executive administrative support experience, preferably in real estate, corporate, or fast-paced environments\nExperience supporting senior-level or C-suite executives strongly preferred.\nTECHNICAL SKILLS:\nProficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)\nExperience with real estate management or property management platforms a plus\nFamiliarity with document management systems and shared drive environments (K: Drive, SharePoint, etc.)\nAbility to learn proprietary platforms such as REMAN Hub quickly\nCore Values:\nTo perform the job successfully, an individual should demonstrate the following Core Values:\nServant Leadership\nServant Leaders consciously put the needs of others before their own, because to serve people is to value them.\nTeamwork through Trust & Respect\nDiversity is strength, and when we trust and respect one another we can work as a team to achieve at a high level.\nIntegrity\nBeing honest and transparent with people, in an effort to do the right thing within the letter and spirit of the law, drives every action we take and every decision we make.\nCommitment to Customer Enthusiasm\nEvery day we recommit ourselves to the customer experience, and we are empowered to exceed the expectations of our customers.\nPassion for Winning\nHendrick’s tradition of winning is based on the idea of striving to be the best, not the biggest, and is therefore defined by how we treat our people.\nAccountability at All Levels\nTaking ownership of our actions and our decisions allows us to grow as individuals, and support each other as a team.\nCommitment to Continuous Improvement\nEvery day we soften our hearts as well as our egos, in order to seek out and improve upon areas of opportunity within ourselves and our team.\nThis job description in no way states or implies that these are the only duties and responsibilities to be performed by this employee. The employee will be required to follow any other instructions and to perform any other duties and responsibilities upon the request of a supervisor. This job description is subject to revision at the discretion of the company.\nHendrick is an Equal Opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. For more information regarding the EEOC, please visit https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf.","description_format":"text","description_chars":5707,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Real Estate","Dental Clinics","Health Insurance & Benefits"],"lifecycle":[{"event":"open","at":"2026-10-08T07:46:18Z"}],"visa":[],"liveness":{"score":55,"band":"ok","label":"Likely open","p_open":1,"p_active":0.738,"p_room":0.75,"age_days":7,"expected_fill_days":10,"reasons":["conf:2","win:late","comp:brand"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/hendrickauto-executive-administrative-assistant","json_url":"https://alion.io/job/hendrickauto-executive-administrative-assistant.json","meta":{"generated_at":"2026-10-14T12:33:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15333,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":7724},"rest":"https://alion.io/mcp/rest/get_company?id=7724"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhendrickauto-executive-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhendrickauto-executive-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhendrickauto-executive-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hendrickauto-executive-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhendrickauto-executive-administrative-assistant"}]}