{"id":4102488,"url":"https://alion.io/job/henkel-administration-assistant","title":"Administration Assistant","company":{"id":14724,"name":"Henkel","domain":"henkel.com","url":"https://alion.io/company/henkel","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Cornerstone","truth_index":{"grade":"A","score":92,"open_postings":477,"ghost_share":0.023,"stale_share":0.258,"repost_share":0.04,"time_to_fill_p50_days":45,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Scheemda, Netherlands"],"countries":["NL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-11T21:59:26Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-11T21:59:26Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Over deze vacature The Engineering Maintenance Department Administrator provides comprehensive administrative and coordination support to ensure the efficient operation of the department. This role facilitates communication, documentation, planning, and reporting activities - enabling the engineering and maintenance team to focus on technical and operational excellence. Your Role Administrative Support Provide day-to-day administrative support to the Engineering Maintenance team, including managing calendars, meetings, schedules, correspondence, reports, presentations, and meeting minutes.\nAct as the first point of contact with suppliers and contractors to coordinate activities (e.g. annual maintenance contracts, PO-related issues). Issue requests for quotations and receive/review quotations in full alignment with the team. Create Purchase Requisitions in SAP/Ariba and follow up with the purchasing department on PO status, invoicing, and supplier complaints or escalations.\nReview spare parts availability and issues in SAP, following up on the complete ordering process, and participate in quarterly stock counts. Create IDH entries and equipment numbers in SAP. Maintain organized filing systems (digital and physical) for technical and administrative documents, ensuring confidentiality of sensitive information. - Verify technician working hours confirmation related to work orders.\nSupport invoice processing and coordination with the finance department. Coordination Communication Act as the coordination point between Engineering, Maintenance, Procurement, Finance, and other relevant departments. Manage internal and external communication with vendors, contractors, and service providers.\nFollow up on action items, deadlines, and deliverables across departments. Project Maintenance Support Support project planning activities, timelines, and documentation. Assist in organizing maintenance schedules, shutdowns, and contractor visits.\nTrack progress of ongoing projects and maintenance activities.","description_format":"text","description_chars":2022,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Cleaning & Household Products","Chemical Manufacturing","Hair Care Products","FMCG & Consumer Brand Groups"],"lifecycle":[{"event":"open","at":"2026-11-11T21:59:26Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":46,"reasons":["conf:1","win:early","comp:brand"],"computed_at":"2026-11-11T23:14:11Z"},"pay":null,"html_url":"https://alion.io/job/henkel-administration-assistant","json_url":"https://alion.io/job/henkel-administration-assistant.json","meta":{"generated_at":"2026-11-11T23:14:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":46218,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":14724},"rest":"https://alion.io/mcp/rest/get_company?id=14724"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhenkel-administration-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhenkel-administration-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhenkel-administration-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/henkel-administration-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhenkel-administration-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4102488}},{"tool":"search_jobs","arguments":{"company":"henkel.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4102488},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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