{"id":4172228,"url":"https://alion.io/job/henkel-executive-assistant-office-manager","title":"Executive Assistant & Office Manager","company":{"id":14724,"name":"Henkel","domain":"henkel.com","url":"https://alion.io/company/henkel","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Cornerstone","truth_index":{"grade":"A","score":92,"open_postings":471,"ghost_share":0.021,"stale_share":0.259,"repost_share":0.038,"time_to_fill_p50_days":46,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kuala Lumpur, Malaysia"],"countries":["MY"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-12T15:03:10Z","employer_posted_date":"2026-11-12","last_verified_at":"2026-11-12T15:03:10Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About this Position The Executive Assistant / Site Manager plays a dual-role position responsible for providing executive support to the President while ensuring efficient workplace operations across two office locations in Malaysia (Kuala Lumpur and Petaling Jaya). What you´ll do Provide administrative and coordination support to the Country President and ExCom Team. Coordinate domestic and international travel arrangements, including flight bookings, hotel accommodations, transportation, and related logistics.\nOrganize meetings, prepare agendas, coordinate logistics, and record meeting minutes as required. Coordinate and manage Town Hall meetings and company-wide events, including stakeholder communication and follow-up actions. Oversee day-to-day workplace operations across both Kuala Lumpur (KL) and Petaling Jaya (PJ) office locations.\nAct as the primary liaison with JLL, building management, and external service providers to ensure smooth office operations. Manage facilities-related matters, workplace services, vendor coordination, and office maintenance activities. Support workplace safety, compliance, and governance requirements across both office locations.\nManage office administration activities, including memberships, subscriptions, work permits, visas, licenses, and related documentation. Support employee engagement activities and workplace initiatives to enhance employee experience and office culture.","description_format":"text","description_chars":1436,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Cleaning & Household Products","Chemical Manufacturing","Hair Care Products","FMCG & Consumer Brand Groups"],"lifecycle":[{"event":"open","at":"2026-11-12T15:03:10Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":46,"reasons":["conf:4","win:early","comp:brand"],"computed_at":"2026-11-12T19:10:26Z"},"pay":null,"html_url":"https://alion.io/job/henkel-executive-assistant-office-manager","json_url":"https://alion.io/job/henkel-executive-assistant-office-manager.json","meta":{"generated_at":"2026-11-12T19:10:26Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":40396,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":14724},"rest":"https://alion.io/mcp/rest/get_company?id=14724"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhenkel-executive-assistant-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhenkel-executive-assistant-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhenkel-executive-assistant-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/henkel-executive-assistant-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhenkel-executive-assistant-office-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4172228}},{"tool":"search_jobs","arguments":{"company":"henkel.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4172228},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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