{"id":3618533,"url":"https://alion.io/job/hensoldt-document-controller-3","title":"Document Controller","company":{"id":181115,"name":"HENSOLDT","domain":"hensoldt.net","url":"https://alion.io/company/hensoldt","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":{"grade":"A","score":97,"open_postings":77,"ghost_share":0.013,"stale_share":0.052,"repost_share":0.039,"time_to_fill_p50_days":31,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Finance","role_family":"Finance","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pretoria, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-05-20T02:00:00Z","employer_posted_date":"2026-05-20","last_verified_at":"2026-11-05T12:56:45Z","board_verified":true,"closed_at":null,"days_open":170,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":170},"description":"About the role\nTo establish and maintain effective document control governance within the Program and Project Management Office (P&PMO), ensuring the integrity, standardisation, traceability, compliance, and version control of all program and project execution documentation across the project lifecycle.\nThis role focuses on the governance and control of PMO and project execution documentation, aligned with PMBOK best practices and organisational governance frameworks, and is distinct from engineering configuration management or product baseline control functions.\nThe role enables the delivery of accurate, audit-ready, and accessible project information to support effective project execution, reporting, compliance, and decision-making within a highly regulated environment.\nQualifications & Experience\nRelevant tertiary qualification (Business Administration, Technical Writing, or related discipline)\nCertification in Document Control, Project Management or Quality Management (e.g. ISO 9001) is advantageous\n3-7 years’ experience in document control or project administration\nProven experience within engineering, technical, or regulated environments\nExposure to audit processes, certification requirements, and controlled documentation systems in a Project Management environment\nKey technical skills\nStrong expertise in document lifecycle management within controlled environments\nAdvanced knowledge of document control systems, metadata standards, and records management\nSolid understanding of quality management systems, regulatory compliance, and audit requirements\nHigh level of accuracy, attention to detail, and process discipline\nStrong stakeholder engagement and coordination skills\nAbility to work under pressure and manage competing priorities\nKey responsibilities\nDocument Lifecycle Governance\nEstablish, manage, and continuously improve document control processes across the full lifecycle-from creation to achieving to ensure standardisation, accuracy, traceability, and audit-ready records.\nCompliance, Quality and Audit Reporting\nEnsure all documentation complies with regulatory, contractual, and quality standards, maintains audit-ready records, supports audits and certification processes, and strengthens risk mitigation through effective document control practices.\nDocument Repository and Information Governance\nAdminister and govern document repositories by ensuring secure storage, controlled access, data integrity, and standardised classification, while managing records, retention, and archiving processes to drive consistency across all documentation.\nStakeholder enablement and coordination\nEnable and coordinate stakeholders by supporting delivery teams in meeting documentation requirements, ensuring timely access to accurate information for audits and reviews, and acting as the central point of contact for document-related queries and updates across functions.\nReporting and continuous improvement\nProvide reporting on document control performance and compliance, monitor process effectiveness, and drive continuous improvement initiatives while promoting best practices in document and information management across the organisation.\nOur recruitment values:\nHENSOLDT South Africa focuses on diversity, equity, and inclusion in our organisational strategy. We are committed to building a diverse and inclusive corporate culture that benefits our employees and delivers better outcomes for our clients. In line with our commitment to equal employment opportunities and our focus on diversity in the operational environment, we welcome applications from all ethnic groups. In line with HENSOLDT's commitment to equal employment opportunities and our focus on diversity in the operational environment, preference will be given to suitable candidates from designated groups.\nOnly people with a valid South African identity document can apply.\nApplication Deadline: 16 June 2026.\nHow to Apply:\nPlease submit your CV by applying directly on the HENSOLDT Careers page.\nIf you have not been contacted within 14 days of the closing date, please consider your application","description_format":"text","description_chars":4108,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["C4ISR","Electronic Warfare","Defense Manufacturing"],"lifecycle":[{"event":"open","at":"2026-11-02T17:27:47Z"}],"visa":[],"liveness":{"score":9,"band":"cold","label":"Long shot","p_open":1,"p_active":0.312,"p_room":0.28,"age_days":170,"expected_fill_days":31,"reasons":["conf:17","velocity","win:tail","crowd:brand"],"computed_at":"2026-11-06T05:58:05Z"},"pay":null,"html_url":"https://alion.io/job/hensoldt-document-controller-3","json_url":"https://alion.io/job/hensoldt-document-controller-3.json","meta":{"generated_at":"2026-11-06T23:04:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2001,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":181115},"rest":"https://alion.io/mcp/rest/get_company?id=181115"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fhensoldt-document-controller-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fhensoldt-document-controller-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fhensoldt-document-controller-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/hensoldt-document-controller-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fhensoldt-document-controller-3"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3618533}},{"tool":"search_jobs","arguments":{"company":"hensoldt.net","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3618533},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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